LAC 33:I.2307. Exceptions to Standard Operating Procedures

A. The following procedures shall apply to persons requesting copies of public records under an exception to standard operating procedures. 1. Requests for exceptions to standard operating procedures shall be approved in advance by the department's custodian of records. 2. All requests for copies of public records shall be made using LDEQ Form ISD-0005-01 unless the records were prepared for sale to the public, e.g., Environmental Regulatory Code. B. Specific Exceptions 1. Exception to LAC 33:I.2305.C. Copies of public records may be requested and delivered by facsimile. The copies may be sent upon receipt of a facsimile of proof of payment made by an approved method of payment, pending receipt of the actual payment. a. Custodian of records' approval and credit approval may be required prior to providing copies by facsimile. b. If payment is not received within 10 working days, the requester's name will appear on an accounts receivable past due report maintained by the Office of Management and Finance. c. No copies shall be provided to any requester who appears on the accounts receivable past due report until all past due amounts have been paid. 2. Exception to LAC 33:I.2305.D. Oversize and color records that must be duplicated by an outside source copy provider, due to unavailability of suitable copying equipment within the department, may leave the premises by approval of the custodian of records. a. The document shall be accompanied by an official, employee, agent, or contractor of the agency who shall remain with the document until its return. b. The requester shall be responsible for all costs of reproduction. The requester shall: i. make payment or arrangements for payment with the outside source copy provider in advance of the request for the exception; and ii. include a statement of such arrangements as part of the request. c. The department reserves the right to approve the outside source copy provider and to refuse the release of public records to an outside source copy provider.