Targeted Technical Assistance Fees

(1) General. The provisions of 310 CMR 4.09 shall apply to specifically targeted seminars, training sessions, and written materials, or other forms of technical assistance in which participation is voluntary. The Department may charge fees for attendance at, participation in, or receipt of such specifically targeted technical assistance in accordance with the provisions of 310 CMR 4.09. The Department may waive a portion of the fee to enable public officials or students to attend training sessions or seminars or receive materials at reduced cost. (2) Determination of Fee. (a) Costs. In establishing a fee for any specifically targeted technical assistance event or written material, the Department may consider its actual costs for developing, producing, or making such assistance available, including without limitation. 1. costs for development, preparation, testing and evaluation, and presentation, in the form of staff time or incurred expense; 2. design, printing, copying, and mailing costs; 3. reasonable costs associated with obtaining necessary facilities or equipment; and 4. reasonable costs associated with providing meals or refreshments for seminar or training session participants, where appropriate. (b) The Department shall prepare a statement of the manner in which any fee to be charged for targeted technical assistance was determined, including the costs considered in establishing the fee and the expected number of participants or recipients assumed. The Department shall make such statement available to any person upon request. (3) Notice of Fee. (a) For any training session, seminar, or similar form of technical assistance for which a fee is to be charged, the Department shall provide notice of the fee amount to all potential participants at or before the time of registration. (b) For any written materials prepared for distribution for which a fee is to be charged pursuant to 310 CMR 4.09, the Department shall provide notice of the fee amount on the cover or cover page of such materials. This requirement shall not apply to materials used in a training session, seminar, or similar form of technical assistance where the fee, if any, for such materials is included in the cost identified pursuant to 310 CMR 4.09(3)(a).