Information System Guidelines

The Sheriff/facility administrator shall provide guidelines for an organized information system which is part of overall research and decision making. Such guidelines shall include the following: (1) Written policy and procedure governing: (a) data collection; (b) access to data; (c) retrieval of data; (d) review of data; (e) use of data and relativity to both inmate and management (operational) needs; (f) storage of data; (g) security of information; (h) verification of data; and (i) adherence to Criminal Offender Record Information Statute (CORI) (M.G.L. c. 6, §§ 167 through 172), and in accordance with relevant requirements imposed by regulations of the Department of Criminal Justice Information Services (DCJIS) (803 CMR 2.00: General Information). (2) Written policy and procedure providing for an inmate population accounting system which shall include records on the following: (a) inmate admissions; (b) movement of inmates; and, (c) release of inmates. (3) The Sheriff/facility administrator shall encourage collaboration with criminal justice and service agencies in information gathering, exchange and standardization.