Community Action Plan, Funding Application, and Financial and Personnel Procedures

Community Action Plan. As a condition for funding in accordance with the CSBG Act, 42 U.S.C. § 9901 et seq., and in conformance with the Organizational Standards developed by the Center of Excellence (COE), each CAA or other eligible entity shall develop and submit a Community Action Plan, which may also be referred to as the CSBG workplan, based upon a community-needs assessment to the Department for review and approval. The Community Action Plan (and any subsequent amendments) shall be approved by the CAA or other eligible entity's board of directors prior to submission to the Department. (2) Documents and Funding Application. (a) The Department shall annually notify the CAA or other eligible entity of the amount of funds to be received in accordance with the Annual Consolidated CSBG State Plan, and of any special conditions for funding. (b) Not later than 30 days before the beginning of the CSBG program year, the CAA or other eligible entity shall submit a funding application and any other necessary documents in conformance with all requirements of the Department. The application shall include, in a form prescribed by the Department, but shall not be limited to: 1. A workplan with administration and program objectives, activities, and performance outcomes for the CAA or other eligible entity to accomplish during its CSBG program year. The plan shall describe in relevant detail each project to be funded; and 2. A CSBG budget. (3) Financial Procedures. (a) Each CAA or other eligible entity shall maintain written financial procedures which conform to applicable federal and state requirements. These procedures (and any amendments thereto) shall be approved by the CAA or other eligible entity's board of directors and a copy of same shall be submitted to the Department. These procedures shall be reviewed and amended by the CAA or other eligible entity as necessary, and in any event, at least once every two years. (b) The board of directors shall annually approve the organizational budget prior to the start of the federal fiscal year. (4) Personnel Procedures. The CAA or other eligible entity's Personnel Policy shall include, but not be limited to, procedures for hiring, conducting an annual evaluation of, and the suspension and termination of the executive director/CEO. 125% of the Poverty Line. For the purpose of determining eligibility for CSBG funded program services in accordance with § 673(2) of the CSBG Act, 42 U.S.C. 9902, recipient income shall not exceed 125% of the Poverty Line. Each eligible entity or CAA shall establish and maintain written policies and procedures sufficient to determine income eligibility for services, including written policies for generally verifying income eligibility for services with limited intake procedures. Such policies and procedures must be made available to the Department for review upon monitoring and assessment.