iCORI Registration

(1) To access the iCORI system, a requestor shall first register for an iCORI account as outlined in 803 CMR 2.04(2) through (10). (2) A member of the general public may register for an iCORI account to request his or her own CORI, to request Open Access to CORI, or to request a self-audit. (3) An employer or volunteer organization may register for an iCORI account to screen current employees or employment applicants. A governmental licensing agency may register for an iCORI account to screen current license holders or licensing applicants. (5) A CRA may register for an iCORI account to access CORI for a client who would meet the requirements of registration for an iCORI account. Regulations applicable to CRA registration can be found in 803 CMR 11.00: Consumer Reporting Agency (CRA). (6) A landlord, property management company, real estate agent, or public housing authority may register for an iCORI account to access CORI to evaluate housing applicants. Regulations applicable to landlord, property management company, real estate agency, and public housing authority registration can be found in 803 CMR 5.00: Criminal Offender Record Information (CORI) - Housing. (7) To complete the registration process, users shall agree to all iCORI terms and conditions. In addition, users shall also complete CORI training. DCJIS’s website contains the following training documents: training for individuals, training for organizations, and training for consumer reporting agencies. To complete CORI training, each user must review the appropriate training document. (8) Upon registration, requestors are required to complete the iCORI Agency Agreement, which shall be signed by an individual with signatory authority for the requestor. The terms of the iCORI Agency Agreement shall include, but not be limited to, the following: (a) Requestor agrees to comply with the CORI laws and regulations; (b) Requestor shall maintain an up-to-date “need to know” list and provide all staff that request, review, or receive CORI with the iCORI training materials available on the DCJIS website at https://www.mass.gov/orgs/department-of-criminal-justice-information-services; (c) Requestor agrees to report any violation of the CORI laws or regulations associated with the iCORI account to DCJIS within 72 hours of learning of said breach or violation; (d) Requestor shall only request the level of CORI access authorized by statute or approved by DCJIS; and (e) Requestor shall be liable for any violations of the CORI law or regulations, and individual users of the requestor’s account may also be liable for any such violations. (9) All iCORI registrations shall expire after two calendar years. Registrations shall be renewed prior to the registration expiration date in order for the registrant to continue to have iCORI access. In order to renew, re-register, and/or ensure continued access (collectively, to “renew access”), the following conditions shall be met: (a) All requestors shall again execute the iCORI Agency Agreement upon renewal of the iCORI registration. The iCORI Agency Agreement shall be signed by an individual with signatory authority for the requestor; and (b) Requestors seeking to renew access as an entity other than an individual member of the general public shall again complete the iCORI training and agree to all iCORI terms and conditions. (10) DCJIS shall assess a fee for each request for CORI or self-audit according to a fee structure established by the Secretary of Public Safety and Security and shall establish rules for the waiver of a fee or portion thereof for such other persons as it deems appropriate, pursuant to M.G.L. c. 6, § 172A. No fee shall be assessed for a request made by a victim of a crime or a witness or family member of a homicide victim, all as defined in M.G.L. c. 258B, § 1, or by any local, state, or federal government entity. No fee shall be assessed for any veterans organization requesting information relative to employees, volunteers, or veterans for which such organization provides housing.