Accounting Procedures and Statewide Debt Collection Agency Payments

(1) Office of the Comptroller Management of State Debt Collection Services. Pursuant to 815 CMR 9.00, the Office of the Comptroller is responsible for the oversight of non-tax Debt Collection activities for State Department Billing Entities. The Comptroller shall take such actions as are necessary for the management of Accounts Receivable and Debt Collection activities by State Department Billing Entities, and may direct any State Department Billing Entity to take any action necessary to ensure compliance with the terms of 815 CMR 9.00, state finance law or any other state, local or federal law requiring Debt Collection compliance. (2) All Revenue collected for Debts under 815 CMR 9.00 during the initial billing, dunning, Intercept or Debt Collection process by State Department Billing Entities, and Intercepts interfaced to Mosaic, shall be recorded and processed through Mosaic as prescribed bythe Office of the Comptroller. The Office of the Comptroller will take all necessary steps to establish funds, subfunds, Revenue accounts, expenditure accounts, retained Revenue accounts and any other action necessary to support the Collection of Debts and the Intercept of Debts for participating Billing Entities. The Comptroller may direct any Billing Entity submitting Intercepts through interface to Mosaic to take any action necessary to ensure compliance with the terms of 815 CMR 9.00 related to Intercept or any other state, local or federal law requiring Debt Collection compliance. (3) The Office of the Comptroller shall approve the payment mechanisms for the Contingent Percentage fees paid to Statewide Debt Collection Agencies under the Statewide Contract for Debt Collection Services. The Comptroller may take any actions necessary and prescribe any procedures or requirements, as appropriate for each type of Billing Entity, for the timely and accurate payment, reconciliation, tax reporting, financial reporting or accounting of Contingent Fee Payments under the Statewide Debt Collection Contract and for the management of Accounts Receivable and Debt Collection activities under the Statewide Contract.