Primary Data Elements

The filing officer uses an information management system to store, index and retrieve information relating to financing statements. The primary data elements used in the UCC information management system are the following: (1) Initial Financing Statement - File Number. Each initial financing statement is identified by its file number as described in 950 CMR 140.02. A file number for the initial financing statement is permanently associated with the record maintained in the UCC information management system. A record is created and maintained in the information management system for each initial financing statement and all information comprising such record is maintained in the system. (2) Other File Numbers. A UCC record other than an initial financing statement is identified by a unique file number assigned by the filing officer. In the UCC information management system, UCC records other than initial financing statements are linked to the record of the related initial financing statement. The sequence of the identification number is not an indication of the order in which the record was received. (3) Type of UCC Record. The type of UCC record from which data is transferred is identified in the UCC information management system from information supplied by a filer. The filing date and filing time of UCC records are stored in the UCC information management system. (4) Names and Addresses of Debtors and Secured Parties. The names and addresses of debtors and secured parties are entered from initial financing statements and records into the UCC information management system in an acceptable character set. The acceptable character set shall be the extended ASCII character set (Windows-1252). When extended ASCII characters are presented in a name on a financing statement, they shall be accepted and indexed exactly as presented. (5) Total Page Count. The total number of pages in a UCC record is maintained in the UCC information management system for filings made on or after February 19, 2001.