General Requirements

(1) The registrars shall enter into the central registry of voters, all information required to maintain and update the annual register of voters pursuant to M.G.L. c. 51. This includes, but is not limited to: (a) The name, residential address, party or political designation, and effective date of registration of all registered voters in their community. (MA REG. # 1315, Dated 6-17-16) (b) The designated agency at which the voter registered, the agency code contained on the mail-in agency form, or the type of voter registration affidavit completed by the registrant. Types of voter registration affidavits include mail-in registration, online registration, and in- person registration. (c) The name, address, and date of inactivity of all voters designated as inactive in their community. (d) The number of voters sent confirmation mailings pursuant to M.G.L. c. 51, § 37, and the number of responses received from voters to those confirmation mailings. (2) The registrars may correct information to the extent necessary to maintain the integrity of their records. (3) The registrars shall enter into the central registry of voters all information required by M.G.L. c. 51, § 4, if collected by the municipality. (4) The registrars shall remove from the central registry of voters all voters who are no longer registered to vote in their community. (5) The city or town clerk shall use the tally sheet module to enter state primary, presidential primary and state election results. (1) The registrars shall review the pending queue of the central registry of voters during each business day. (2) Upon receipt of a completed computer record, the registrars shall certify such record, and add the person’s name, residential address, party or political designation, and effective date of registration to the central registry of voters. (3) If the computer record is incomplete, the registrars shall treat such record as an incomplete mail-in affidavit of registration, and follow the provisions of 950 CMR 57.04(3). (4) If the computer record displays an address that does not exist in the city or town and cannot be corrected by the registrars, the registrars shall reject such record. (5) The registrars shall send an acknowledgment notice to each registrant upon final disposition of the computer record. (6) Upon receipt of a duplicate registration, the registrars shall check the voter status. If the voter is inactive, he shall be restored to active status. If the voter is active, the registrars shall reject the record. (7) Upon receipt of a change of name, address, or party, the registrars shall make such change, subject to 950 CMR 58.04(4), and send an acknowledgment notice. (1) The city or town clerk shall enter into the Tally Sheet all ballots cast and votes for candidates and questions, including blanks, voted on at state primaries, presidential primaries and state elections that are required to be submitted to the Secretary of the Commonwealth. This shall not include the offices of ward and town committee, Martha’s Vineyard Commission, Barnstable County Assembly Delegate, and Regional School Committees. (2) Results for all candidates and questions shall be entered for each precinct. Results shall include votes for candidates whose names are printed on the ballot, write-in candidates, questions, and blanks. (3) Once the results have been entered, the city or town clerk shall certify such results in the system and then shall print and sign the Return of Votes report, and mail such reports to the Elections Division of the Secretary of the Commonwealth. (a) After a state primary or a presidential primary, such results shall be certified in the system and the Return of Votes report signed and postmarked no later than the fourth day after the primary. (b) After a state election, such results shall be certified in the system and the Return of Votes report signed and postmarked no later than the 15th day after the election. (4) Once the results have been certified in the system by the election official, they can only be amended by a written statement signed by the election official and submitted to the Elections Division of the Secretary of the Commonwealth.