Approval and Disapproval of Claims

Once the agency review is complete, the agency will forward the claim form to the Division. Upon thereceiptof the UPCF claim form completed by the appropriate state agency, a second reconciliation analyst will conduct an independent review. This review will include a re-verification of check stop payment and re-issuance data at the Division and may include confirmation or review of agency evidence of a claim. If the claim is deemed valid and the form complete and accurate, it will be approved and sent to the Payments Coordinator for approval. The Deputy Treasurer must approve claims in excess of $10,000. Following approval, the Reviewer will initiate the procedure for the issuance of a payment voucher that will be forwarded to the Administration and Finance Division of the Treasury (A&F). In the event that the Division does not approve a claim for payment, the Divisionshallissue to the claimant a written explanation of the specific grounds for disapproval, and such notice shall be forwarded to the claimant by first-class mail within three business days of such disapproval. The claimant shall have a right to request reconsideration of a disapproval of a claim. The claimant shall state the reasons for such a request in writing, and include therewith any documentation that addresses the grounds for disapproval. Any such request for reconsideration shall be submitted in writing to the Division within 30 calendar days of the claimant’s receipt of the notice of disapproval.