Reporting Requirements

(1) Temporary Nursing Service Cost Report. Each agency must complete and file a Temporary Nursing Service Cost Report with EOHHS or its designee each calendar year. (a) EOHHS will issue an administrative bulletin to inform providers of the issuance of the cost report and the due date for filing the cost report. The cost report will be issued at least 45 days prior to the due date. (b) Agencies that employ only fixed-term employees are not required to file a Temporary Nursing Service Cost Report. Such agencies must file a certified or audited financial statement with EOHHS or its designee annually, due no later than the required due date of the Temporary Nursing Service Cost Report. (2) Employee Records. Each agency that provides the services of a fixed-term employee or travel nurse employee must maintain records documenting that such employees in its employ who provide these services meet criteria for fixed-term employees or travel nurse employees pursuant to 101 CMR 345.00, and must make such records available to EOHHS, the Department, or the purchasing governmental unit upon request. Providers are required to maintain such documentation concerning fixed-term employees and travel nurse employees for a period of two years following the expiration of the contract concerning such employees. (3) Additional Information. Each agency must make available all records, books, and reports relating to its operation including such data and statistics as EOHHS or its designee may request. (4) Extension of Filing Date. EOHHS or its designee may grant a request for an extension of the filing due date for a maximum of 15 calendar days. In order to receive an extension, the agency must demonstrate exceptional circumstances that prevent the agency from meeting the deadline and file the request no later than the filing due date. (5) Audit. Agencies are subject to the duties and responsibilities set forth in M.G.L. c.12C, § 22, whether or not receiving payment from a governmental unit. All information submitted by an agency is subject to audit. An agency must maintain supporting documentation sufficient to demonstrate compliance with all provisions of 101 CMR 345.00. (6) Failure to File Information. If an agency fails to file timely and complete information required by EOHHS or its designee, including cost reports and supporting documentation, EOHHS may notify the Department and request revocation of such agency's registration.