129 CMR 2.11

Health Care Claims Data Filing Format

Year: 2026Length: 11,956 wordsOfficial source
(1) File Format. Eachdata file submission shall be an ASCII file, variable field length, and asterisk delimited. When asterisks are used in any field values, they shall be enclosed in double quotes. (2) Header and Trailer Records. Each member eligibility file and each medical claims file, and pharmacy claims file that is submitted shallcontaina header record and a trailer record. The "Header record" means the first record of each separate file that is submitted and the "Trailer record" means the last record of each submitted file. The header and trailer record format shall conform to the record specifications in 129 CMR 2.11(2)(a): (a) Record Specifications. Carriers shall use the record specifications in 129 CMR 2.11(2)(a) through (d) in submitting their claims records. The file headerrecordlayout shall be submitted using the data elements in 129 CMR 2.11(2)(a)1. through 8.: 1. HD001. This element is named "record type". The data type of this element is text. Its length is 2. 2. HD002. This element is named "payer". The data type of this element is text. Its length is 6. Carriers shall code according to payer submitting payments, Council submitter code. 3. HD003. This element is named "National Plan ID". The data type of this element is text. Its length is 30. Carriers shall code according to CMS National Plan ID. 4. HD004. This element is named "type of file". The data type of this element is text. Its length is 2. Carriers shall code according to ME member eligibility, MC medical claims, PC pharmacy claims. 5. HD005. This element is named "period beginning date". The data type of this element is integer. Its length is 6. Carriers shall code according to CCYYMM, beginning of paid period for claims, beginning of month covered for eligibility. 6. HD006. This element is named "period ending date". The data type of this element is integer. Its length is 6. Carriers shall code according to CCYYMM, end of paid period for claims, end of month covered for eligibility. 7. HD007. This element is named "record count". The data type of this element is integer. Its lengthis 10. Carriers shall code according to total number ofrecords submitted inthis file, with the header and trailer record excluded from the count. 8. HD008. This element is named "comments". The data type of this element is text. Its length is 80. Carriers shall code according to their own option. (b) The file header record layout shall conform to the following Table 1: Table 1: File Header Record Layout Data Element # Element Type Maximum Length Description/Codes/Sources HD001 Record Type Text HD HD002 Payer Text Payer submitting payments Council Submitter Code HD003 National Plan ID Text CMS National Plan ID HD004 Type of File Text MA Member Eligibility MC Medical Claims PC Pharmacy Claims HD005 Period Beginning Date Integer CCYYMM Beginning of paid period for claims Beginning of month covered for eligibility HD006 Period Ending Date Integer CCYYMM End of paid period for claims End of month covered for eligibility HD007 Record Count Integer Total number of records submitted in this file HD008 Comments Text Submitter may use to document this submission by assigning a filename, system source, etc. (c) The trailer header record layout shall be submitted using the data elements in 129 CMR 2.11(2)(a)3.a. through g.: 1. TR001. This element is named "record type". The data type of this element is text. Its length is 2. 2. TR002. This element is named "payer". The data type of this element is text. Its length is 6. Carriers shall code according to payer submitting payments, Council submitter code. 3. TR003. This element is named "National Plan ID". The data type of this element is text. Its length is 30. Carriers shall code according to CMS National Plan ID. 4. TR004. This element is named "type of file". The data type of this element is text. Its length is 2. Carriers shall code according to ME member eligibility, MC medical claims, PC pharmacy claims. 5. TR005. This element is named "period beginning date". The data type of this element is integer. Its length is 6. Carriers shall code according to CCYYMM, beginning of paid period for claims, beginning of month covered for eligibility. 6. TR006. This element is named "period ending date". The data type of this element is integer. Its length is 6. Carriers shall code according to CCYYMM, end of paid period for claims, end of month covered for eligibility. 7. TR007. This element is named "date processed". The data type of this element is date. Its lengthis 8. Carriers shall code according to CCYYMMDD, the date the file was created. (d) The trailer record layout shall conform to the following Table 2: Table 2: Trailer Record Layout Data Element # Element Type Maximum Length Description/Codes/Sources TR001 Record Type Text TR TR002 Payer Text Payer submitting payments Council Submitter Code TR003 National Plan ID Text CMS National Plan ID TR004 Type of File Text MA Member Eligibility MC Medical Claims PC Pharmacy Claims TR005 Period Beginning Date Integer CCYYMM Beginning of paid period for claims Beginning of month covered for eligibility TR006 Period Ending Date Integer CCYYMM End of paid period for claims End of month covered for eligibility TR007 Date Processed Date CCYYMMDD Date file was created (3) Member Eligibility File. (a) The specifications for the member eligibility file are listed in 129 CMR 2.11(3)(a)1. and 2. 1. ME001. This element is named "payer". The data type of this element is text. Its length is 6. Carriers shall code according to payer submitting payments, Council submitter code. 2. ME002. This element is named "National Plan ID". The data type of this element is text. Its length is 30. Carriers shall code according to CMS National Plan ID. 3. ME003. This element is named "insurance type code/product". The data type of this element is text. Its length is 2. Carriers shall code according to the following Table 3: Table 3: Insurance Type Code/Product Code Description Medicare Secondary Working Aged Beneficiary or Spouse with Employer Group Health Plan Medicare Secondary End-Stage Renal Disease Beneficiary in the 12-month coordination period with an Employer Group Health Plan Medicare Secondary No-Fault Insurance including Insurance in which Auto is Primary Medicare Secondary Workers' Compensation Medicare Secondary Public Health Service or Other Federal Agency Medicare Secondary Black Lung Medicare Secondary Veterans' Administration Medicare Secondary Disabled Beneficiary Under Age 65 with Large Group Health Plan (LGHP) Medicare Secondary Other Liability Insurance is Primary AP Auto Insurance Policy CP Medicare Conditionally Primary D Disability DB Disability Benefits EP Exclusive Provider Organization (for self-insured risks) HM Health Maintenance Organization (HMO) HN Health Maintenance Organization (HMO) Medicare Advantage HS Special Low Income Medicare Beneficiary IN Indemnity LC Long Term Care LD Long Term Policy LI Life Insurance LT Litigation MA Medicare Part A MB Medicare Part B MC Medicaid MH Medigap Part A MI Medigap Part B MP Medicare Primary PR Preferred Provider Organization (PPO) PS Point of Service (POS) QM Qualified Medicare Beneficiary SP Supplemental Policy WC Workers' Compensation 4. ME004. This element is named "year". The data type of this element is integer. Its length is 4. Carriers shall code according to the year for which eligibility is reported in this submission. 5. ME005. This element is named "month". The data type of this element is integer. Its length is 2. Carriers shall code according to the month for which eligibility is reported in this submission. 6. ME006. This element is named "insured group or policy number". The data type of this element is text. Its length is 30. Carriers shall code according to the group or policy number and not the number that uniquely identifies the subscriber. 7. ME007. This element is named "coverage level code". The data type of this element is text. Its length is 3. Carriers shall code according to the benefit coverage level: a. CHD Children Only; b. DEP Dependents Only; c. ECH Employee and Children; d. EMP Employee Only; e. ESP Employee and Spouse; f. FAM Family; g. IND Individual; h. SPC Spouse and Children; and i. SPO Spouse Only. 8. ME008. This element is named "encrypted subscriber unique identification number". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee. Carriers shall set as null if unavailable. 9. ME009. This element is named "plan specific contract number". The data type of this element is text. Its length is 30. Carriers shallcode accordingto the encrypted plan assigned contract number. Carriers and health care claims processors shall set as nullifcontract number is the same as the subscriber's social security number. 10. ME010. This element is named "member suffix or sequence number". The data type of this element is integer. Its length is 2. Carriers shall code according to the unique number of the member within the contract. 11. ME011. This element is named "member identification code". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee, and carriers shall set as null if unavailable. 12. ME012. This element is named "individual relationship code". The data type of this element is integer. Its length is 2. Carriers shall code according to the member's relationship to the subscriber as shown on the following Table 4: Table 4: Individual Relationship Code Code Description Spouse Self/Employee Child Unknown Other Adult 13. ME013. This element is named "member gender". The data type of this element is text. Its length is1. Carriers shall code according to: a. M = Male; b. F = Female; and c. U = Unknown. 14. ME014. This element is named "member date of birth". The data type of this element is date. Its length is 8. Carriers shall code according to CCYYMMDD. 15. ME015. This element is named "member city name". The data type of this element is text. Its length is 30. Carriers shall code according to the city location of the member’s residence. 16. ME016. This element is named "member state or province". The data type of this element is text. Its length is 2. Carriers shall code the state in which the member resides using the standard abbreviations established by the U.S. Postal Service. 17. ME017. This element is named "member zip code". The data type of this element is text. Its length is 11. Carriers shall code according to ZIP code of member’s residence, which may include non-US codes. Carriers and health care claims processors shall not include the dash in the coding. 18. ME018. This element is named "medical coverage". The data type of this element is text. Its length is 1. Carriers shall code according to: a. Y = Yes; and b. N = No. 19. ME019. This element is named "prescription drug coverage". The data type of this element is text. Its length is 1. Coverage for limited supplies only, such as diabetic test-strips, syringes, and birth control, shall be coded as “No”. Carriers shall code according to: a. Y = Yes; and b. N = No. 20. ME020. This element is named “race 1”. The data type of this element is text. Its length is 6. Carriers shall code according to the Race Code below. 21. ME021. This element is named “race 2”. The data type of this element is text. Its length is 6. Carriers shall code according to the Race Code below. If none, set as null. Table 5: Race Code Code Description R1 American Indian/Alaska Native R2 Asian R3 Black/African American R4 Native Hawaiian or other Pacific Islander R5 White R9 Other Race UNKNOW Unknown/not specified 22. ME022. This element is named “other race”. The data type of this element is text. Its length is 15. Carriers shall enter patient race, if ME020 Race 1 or ME021 Race 2 is coded as R9 Other Race. 23. ME023. This element is named “Hispanic indicator”. The data type of this element is text. Its length is 1. Carriers shall code according to: a. Y = Yes Patient is Hispanic/Latino/Spanish; b. N = No Patient is not Hispanic/Latino/Spanish; and c. U = Unknown. 24. ME024. This element is named “ethnicity 1”. The data type of this element is text. Its length is 6. Carriers shall code according to the Ethnicity Code below. 24. ME025. This element is named “ethnicity 2”. The data type of this element is text. Its length is 6. Carriers shall code according to the Ethnicity Code in Table 6. Table 6: Ethnicity Code Code Description 2182-4 Cuban 2184-0 Dominican 2148-5 Mexican, Mexican American, Chicano 2180-8 Puerto Rican 2161-8 Salvadoran 2155-0 Central American (not otherwise specified) 2165-9 South American (not otherwise specified) 2060-2 African 2058-6 African American AMERCN American 2028-9 Asian 2029-7 Asian Indian BRAZIL Brazilian 2033-9 Cambodian CVERDN Cape Verdean CARIBI Caribbean Island 2034-7 Chinese 2169-1 Columbian 2108-9 European 2036-2 Filipino 2157-6 Guatemalan 2071-9 Haitian 2158-4 Honduran 2039-6 Japanese 2040-4 Korean 2041-2 Laotian 2118-8 Middle Eastern PORTUG Portuguese RUSSIA Russian EASTEU Eastern European 2047-9 Vietnamese OTHER Other Ethnicity UNKNOW Unknown/not specified 26. ME026. This element is named “other ethnicity”. The data type of this element is text. Its length is 20. Carriers shall enter patient ethnicity, if ME024 Ethnicity 1 or ME025 Ethnicity 2 is coded as OTHER Other Ethnicity. 27. MEO27. This element is named "language." The data type of this element is text. Its length is 20. Carriers shall code according to the language code as follows in Table 7. Table 7: Language Code Code Description African Languages (please specify) Arabic Chinese (please specify) Cape Verdean Creole English French German Greek Haitian Creole Hebrew Hindi Italian Japanese Korean Persian Polish Portuguese Russian Spanish Tagalog Urdu Vietnamese Other Language (please specify) Declined Unavailable 28. ME028. This element is named "record type". The data type of this element is text. Its length is 2. Its value is literally "ME". (b) The specifications for the member eligibility file shall be submitted using the following Table 8: Table 8: Member Eligibility File Layout Data Element # Element Type Max. Length Description/Codes/Sources Payer Text Payer submitting payments Council Submitter Code National Plan ID Text CMS National Plan ID Insurance Type Code/Product Text 12 Medicare Secondary Working Aged Beneficiary or Spouse with Employer Group Health Plan 13 Medicare Secondary End-Stage Renal Disease Beneficiary in the 12-month coordination period with an Employer Group Health Plan 14 Medicare Secondary, No-fault insurance including insurance in which auto is primary 15 Medicare Secondary Workers' Compensation 16 Medicare Secondary Public Health Service or Other Federal Agency 41 Medicare Secondary Black Lung 42 Medicare Secondary Veterans Administration 43 Medicare Secondary Disabled Beneficiary Under Age 65 with Large Group Health Plan (LGHP) 47 Medicare Secondary, Other Liability Insurance is Primary AP Auto Insurance Policy CP Medicare Conditionally Primary D Disability DB Disability Benefits EP Exclusive Provider Organization HM Health Maintenance Organization (HMO) HN Health Maintenance Organization (HMO) Medicare Risk HS Special Low Income Medicare Beneficiary IN Indemnity LC Long Term Care LD Long Term Policy LI Life Insurance LT Litigation Table 8: Member Eligibility File Layout (continued) Data Element # Element Type Max. Length Description/Codes/Sources MA Medicare Part A MB Medicare Part B MC Medicaid MH Medigap Part A MI Medigap Part B MP Medicare Primary PR Preferred Provider Organization (PPO) PS Point of Service (POS) QM Qualified Medicare Beneficiary SP Supplemental Policy WC Workers' Compensation Year Integer Year for which eligibility is reported in this submission Month Integer Month for which eligibility is reported in this submission Insured Group or Policy Number Text Group or policy number (not the number that uniquely identifies the subscriber) Coverage Level Code Text Benefit Coverage Level CHD Children Only DEP Dependents Only ECH Employee and Children EMP Employee Only ESP Employee and Spouse FAM Family IND Individual SPC Spouse and Children SPO Spouse Only Encrypted Subscriber Unique Identification Number Text Encrypted subscriber's unique identification number (set as null if unavailable) Plan Specific Contract Number Text Encrypted plan assigned contract number (set as null if contract number = subscriber's social security number) Member Suffice or Sequence Number Integer Uniquely numbers the member within the contract Member Identification Code Text Encrypted member's unique identification number (set as null if unavailable) Individual Relationship Code Integer Member's relationship to insured 01 Spouse 18 Self/Employee Table 8: Member Eligibility File Layout (continued) Data Element # Element Type Max. Length Description/Codes/Sources 19 Child 21 Unknown 34 Other Adult Member Gender Text M Male F Female U Unknown Member Date of Birth Date CCYYMMDD Member City Name Text City name of member Member State or Province Text As defined by the US Postal Service Member ZIP Code Text ZIP Code of member – may include non-US codes. (Do not include dash) Medical Coverage Text Y Yes N No Prescription Drug Coverage Text Y Yes N No Race 1 Text R1 American Indian/Alaska Native R2 Asian R3 Black/African American R4 Native Hawaiian or other Pacific Islander R5 White R9 Other Race UNKNOW Unknown/not specified Race 2 Text R1 American Indian/Alaska Native R2 Asian R3 Black/African American R4 Native Hawaiian or other Pacific Islander R5 White R9 Other Race UNKNOWN Unknown/not specified Other Race Text Patient Race, if Race 1 or Race 2 is entered as R9 Other Race (set as null if none) Hispanic Indicator Text Y Patient is Hispanic/Latino/Spanish N Patient is not Hispanic/Latino/ Spanish U Unknown Ethnicity 1 Text 2182-4 Cuban 2184-0 Dominican Table 8: Member Eligibility File Layout (continued) Data Element # Element Type Max. Length Description/Codes/Sources 2148-5 Mexican, Mexican American, Chicano 2180-8 Puerto Rican 2161-8 Salvadoran 2155-0 Central American (not otherwise specified) 2165-9 South American (not otherwise specified) 2060-2 African 2058-6 African American AMERCN American 2028-9 Asian 2029-7 Asian Indian BRAZIL Brazilian 2033-9 Cambodian CVERDN Cape Verdean CARIBI Caribbean Island 2034-7 Chinese 2169-1 Columbian 2108-9 European 2036-2 Filipino 2157-6 Guatemalan 2071-9 Haitian 2158-4 Honduran 2039-6 Japanese 2040-4 Korean 2041-2 Laotian 2118-8 Middle Eastern PORTUG Portuguese RUSSIA Russian EASTEU Eastern European 2047-9 Vietnamese OTHER Other Ethnicity UNKNOW Unknown/not specified Ethnicity 2 Text 2182-4 Cuban 2184-0 Dominican 2148-5 Mexican, Mexican American, Chicano 2180-8 Puerto Rican 2161-8 Salvadoran 2155-0 Central American (not otherwise specified) 2165-9 South American (not otherwise specified) Table 8: Member Eligibility File Layout (continued) Data Element # Element Type Max. Length Description/Codes/Sources 2060-2 African 2058-6 African American AMERCN American 2028-9 Asian 2029-7 Asian Indian BRAZIL Brazilian 2033-9 Cambodian CVERDN Cape Verdean CARIBI Caribbean Island 2034-7 Chinese 2169-1 Columbian 2108-9 European 2036-2 Filipino 2157-6 Guatemalan 2071-9 Haitian 2158-4 Honduran 2039-6 Japanese 2040-4 Korean 2041-2 Laotian 2118-8 Middle Eastern PORTUG Portuguese RUSSIA Russian EASTEU Eastern European 2047-9 Vietnamese OTHER Other Ethnicity UNKNOW Unknown/not specified Other Ethnicity Text Patient Ethnicity if Ethnicity 1 or Ethnicity 2 is entered as OTHER Other Ethnicity. (set as null if none) Language Text Africian Language (please specify) Arabic Chinese (please specify) Cape Verdean Creole English French German Greek Haitian Creole Hebrew Hindi Italian Japanese Table 8: Member Eligibility File Layout (continued) Data Element # Element Type Max. Length Description/Codes/Sources Korean Persian Polish Portuguese Russian Spanish Tagalog Urdu Vietnamese Other Language (please specify) Declined Unavailable Record Type Text (c) The member eligibility file shall be mapped to a nationalstandard format that conforms to the following Table 9: Table 9: Member Eligibility File Mapping Data Element # Element HIPAA Reference Transaction Set/Loop/Segment/Qualifier/Data Element Payer N/A National Plan ID 271/2100A/NM1/XV/09 Insurance Type Code/Product 271/2110C/EB/ /04, 271/2110D/EB/ /04 Year N/A Month N/A Insured Group or Policy Number 271/2100C/REF/1L/02, 271/2100C/REF/IG/02, 271/2100C/REF/6P/02, 271/2100D/REF/1L/02, 271/2100D/REF/IG/02, 271/2100D/REF/6P/02 Coverage Level Code 271/2110C/EB/ /03, 271/2100D/EB/ /03 Encrypted Subscriber Unique Identification Number 271/2100C/NM1/MI/09 Plan Specific Contract Number 271/2100C/NM1/MI/09 Member Suffix or Sequence Number N/A Member Identification Code 271/2100C/MN1/MI/09, 271/2100D/NM1/MI/09 Individual Relationship Code 271/2100C/INS/Y/02, 271/2100D/INS/N/02 Member Gender 271/2100C/DMG/ /03, 271/2100D/DMG/ /03 Member Date of Birth 271/2100C/DMG/D8/02, 271/2100D/DMG/D8/02 Member City Name 271/2100C/N4/ /01, 271/2100D/N4/ /01 Member State or Province 217/2100C/N4/ /02, 271/2100D/N4/ /02 Member ZIP Code 271/2100C/N4/ /03, 271/2100D/N4/ /03 Medical Coverage N/A Prescription Drug Coverage N/A Race 1 N/A Race 2 N/A Other Race N/A Hispanic Indicator N/A Ethnicity 1 N/A Ethnicity 2 N/A Other Ethnicity N/A Language N/A (4) Medical Claim File. (a) Medical claim fileshallbe submitted using the data elements in 129 CMR 2.11(4)(a)1. through 69.: 1. MC001. This element is named "payer". The data type of this element is text. Its length is 6. Carriers shall code according to the payer submitting payments, Council submitter code. 2. MC002. This element is named "national plan ID". The data type of this element is text. Its length is 30. Carriers shall code according to the CMS national plan ID. 3. MC003. This element is named "insurance type/product code". The data type of this element is text. Its length is 2. Carriers shall code according to the following Table 10: Table 10: Insurance Type/Product Code Code Description Preferred Provider Organization (PPO) Point of Service (POS) Exclusive Provider Organization (EPO) Indemnity Insurance Health Maintenance Organization (HMO) Medicare Risk DS Disability HM Health Maintenance Organization MA Medicare Part A MB Medicare Part B MC Medicaid VA Veterans Administration Plan WC Workers' Compensation 4. MC004. This element is named "payer claim control number". The data type of this element is text. Its length is 35. Carriers shall code according to the entire claim and be unique within the payer's system. 5. MC005. This element is named "line counter". The data type of this element is integer. Its length is 4. Carriers shall code according to line number for this service. The line counter shall begin with one and shall be incremented by one for each additional line of a claim. 6. MC005A. This element is named "version number". The data type of this element is integer. Its length is 4. Carriers shall code according to version number of this claim service line. The version number begins with zero, and is incremented by one for each subsequent version of that service line. 7. MC006. This element is named "insured group or policy number". The data type ofthis element is text. Its length is 30. Carriers shall code according to the group or policy number, not the number that uniquely identifies the subscriber. 8. MC007. This element is named "encrypted subscriber unique identification number". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee. Carriers shall set as null if unavailable. 9. MC008. This element is named "plan specific contract number". The data type of this element is text. Its length is 30. Carriers shall code according to the encrypted planassigned contract number. Carriers shall set as null if the contract number is the same as the subscriber's social security number. 10. MC009. This element is named "member suffix or sequence number". The data type of this element is integer. Its length is 2. Carriers shall code according to the unique number of the member within the contract. 11. MC010. This element is named "member identification code". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee. Carriers shall set as null if unavailable. 12. MC011. This element is named "individual relationship code". The data type of this element is integer. Its length is 2. Carriers shall code according to member's relationship to subscriber shown as follows in Table 11: Table 11: Individual Relationship Code Code Description Spouse Grandfather or Grandmother Grandson or Granddaughter Nephew or Niece Foster Child Ward Stepson or Stepdaughter Child Employer Unknown Handicapped Dependent Sponsored Dependent Dependent of a Minor Dependent Significant Other Mother Father Emancipated Minor Organ Donor Cadaver Donor Injured Plaintiff Where Insured Has No Financial Responsibility Life Partner Dependent 13. MC012. This element is named "member gender". The data type of this element is text. Its length is 1. Carriers shall code according to: a. M Male; b. F Female; and c. U Unknown. 14. MC013. This element is named "member date of birth". The data type of this element is date. Its length is 8. Carriers shall code according to CCYYMMDD. 15. MC014. This element is named "member city name". The data type of this element is text. Its length is 30. Carriers shall code according to the city name of the member’s residence. 16. MC015. This element is named "member state or province". The data type of this element is text. Its length is 2. Carriers shall code the state in which the member resides using the standard abbreviations established by the U.S. Postal Service. 17. MC016. This element is named "member ZIP code". The data type of this element is text. Its length is 11. Carriers shall code according to ZIP Code of member’s residence. This may include non-US codes. Carriers shall not use the dash in coding. 18. MC017. This element is named "date service approved" (AP Date). This field is designed to capture the paid date, also called the Accounts Payable date. The data type of this element is date. Its length is 8. Carriers shall code this date in CCYYMMDD format. 19. MC018. This element is named "admission date". The data type ofthis element is date. Its length is 12. Carriers shall code for all inpatient claims using CCYYMMDD. 20. MC019. This element is named "admission hour". The data type of this element is integer. Its length is 4. Carriers shall code for all inpatient claims, and shall express time in military time, and may report the hour as HH or as HHMM. 21. MC020. This element is named "admission type". The data type of this element is text. Its length is 1. Carriers shall code using an integer shown as follows in Table 12: Table 12: Admission Type Code Description Emergency Urgent Elective Newborn Trauma Center Information Not Available 22. MC021. This element is named "admission source". The data type of this element is text. Its length is 1. Carriers shall code using text shown as follows in Table 13: Table 13: Admission Source Code Description Physician Referral Clinic Referral HMO Referral Transfer from Hospital Transfer from a Skilled Nursing Facility Transfer from another Health Care Facility Emergency Room Court/Law Enforcement Unknown A Transfer from a Rural Primary Care Hospital 23. MC022. This element is named "discharge hour". The data type of this element is integer. Its length is 4. Carriers shall code using militarytime and mayreport the hour as HH or as HHMM. 24. MC022A. This element is named "discharge date". The data type of this element is date. Its length is 8. Carriers shall code for all inpatient claims using CCYYMMDD. 24. MC023. This element is named “discharge status". The data type of this element is integer. Its length is 2. Carriers shall code shown as follows in Table 14: Table 14: Discharge Status Code Description Discharged to home or self care Discharged/transferred to another short-term general hospital for inpatient care Discharged/transferred to skilled nursing facility (SNF) Discharged/transferred to nursing facility (NF) Discharged/transferred to another type of institution for inpatient care or referred for outpatient services to another institution Discharged/transferred to home under care of organized home health service organization Left against medical advice or discontinued care Discharged/transferred to home under care of a Home IV provider Admitted as an inpatient to this hospital Expired Still patient or expected to return for outpatient services Expired at home Expired in a medical facility Expired, place unknown Discharged/transferred to a Federal Hospital Hospice – home Hospice – medical facility Discharged/transferred within this institution to a hospital-based Medicare-approved swing bed Discharged/transferred to an inpatient rehabilitation facility including distinct parts of a hospital Discharged/transferred to a long term care hospital Discharged/transferred to a nursing facility certified under Medicaid but not certified under Medicare 25. MC024. This element is named "service provider number". The data type of this element is text. Its length is 30. Carriers shall code using the payer assigned provider number. 26. MC025. This element is named "service provider tax ID number". The data type ofthis element is text. Its lengthis 10. Carriers shall code using the federal taxpayer's identification number. 27. MC026. This element is named "national service provider ID". The data type of this element is text. Its length is 20. Carriers shall code if national provider ID is mandated for use under HIPAA. 28. MC027. This element is named "service provider entity type qualifier". The data type of this element is text. Its length is 1. HIPAA provider taxonomy classifies provider groups (clinicians who bill as a group practice or under a corporate name, even if that group is composed of one provider) as a "person", and these shall be coded as a person. Carriers shall code according to: a. 1 = Person; and b. 2 = Non-person entity 29. MC028. This element is named "service provider first name". The data type of this element is text. Its length is 25. Carriers shall code according to the individual's first name, and set to null if the provider is a facility or organization. 30. MC029. This element is named "service provider middle name". The data type of this element is text. Its length is 25. Carriers shall code according to the entity's middle name or initial, and shall set to null if provider is a facility or organization. 31. MC030. This element is named "service provider last name or organization name". The data type of this element is text. Its length is 50. Carriers shall code using the full name of the provider organization or last name of individual provider. 32. MC031. This element is named "service provider suffix". The data type of this element is text. Its length is 10. Carriers shall code according to the suffixto the individualname, and set to nullif the provider is a facility or organization. The service provider suffix shall be used to capture the generation of individual clinician (e.g., Jr., Sr., III.), if applicable, rather than the clinician's degree (e.g., MD, LICSW). 33. MC032. This element is named "service provider specialty". The data type of this element is text. Its length is 10. Carriers shall code as defined by the payer dictionary for specialty code value, which shall be supplied during testing. 34. MC033. This element is named "service provider city name". The data type of this element is text. Its length is 30. Carriers shall code according to the city name of provider, and preferably the practice location. 35. MC034. This element is named "service provider state". The data type of this element is text. Its length is 2. Carriers shall code as defined by the US Postal Service. 36. MC035. This element is named "service provider ZIP Code". The data type of this element is text. The length is 11. Carriers shall code according to ZIP code of provider, which may include non-US codes. Carriers shall not use the dash in coding. MC035A. This element is named "service provider country name". The data type of this element is text. Its length is 30. Carriers shall code according to the country name of provider, and preferably the practice location. 37. MC036. This element is named "type of bill on Facility Claims". The data type of this element is integer. Its length is 2. Carriers shall use this coding on facility claims, including those submitted using UB92 forms, shown as follows in Table 15: Table 15: Type of Bill on Facility Claims First Digit Type of Facility Hospital Skilled Nursing Home Health Christian Science Hospital Christian Science Extended Care Intermediate Care Clinic Special Facility Second Digit if First Digit = 1 through 6 Bill Classification Inpatient (including Medicare Part A) Inpatient (including Medicare Part B Only) Outpatient Other (for hospital referenced diagnostic services or home health not under a plan of treatment) Nursing Facility Level I Nursing Facility Level II Intermediate Care – Level III Nursing Facility Swing Beds Second Digit if First Digit = 7 Bill Classification Rural Health Hospital Based or Independent Renal Dialysis Center Free Standing Outpatient Rehabilitation Facility (ORF) Comprehensive Outpatient Rehabilitation Facilities (CORFs) Other Second Digit if First Digit = 8 Bill Classification Hospice, Non-hospital based Hospital, Hospital based Ambulatory Surgery Center Free Standing Birthing Center Other 38. MC037. This element is named "site of service on NSF/CMS 1500 claims". The data type of this element is text. Its length is 2. Carriers shall use this coding on professional claims, including those submitted using NSF CMS 1500 forms, shown as follows in Table 16: Table 16: Site of Service on NSF/CMS 1500 Claims Code Facility Office Home Inpatient Hospital Outpatient Hospital Emergency Room – Hospital Ambulatory Surgery Center Birthing Center Military Treatment Facility Skilled Nursing Facility Nursing Facility Custodial Care Facility Hospice Ambulance – Land Ambulance –Air or Water Federally Qualified Center Inpatient Psychiatric Facility Psychiatric Facility Partial Hospitalization Community Mental Health Center Intermediate Care Facility/Mentally Retarded Residential Substance Abuse Treatment Facility Psychiatric Residential Treatment Center Mass Immunization Center Comprehensive Inpatient Rehabilitation Facility Comprehensive Outpatient Rehabilitation Facility End Stage Renal Disease Treatment Facility State of Local Public Health Clinic Rural Health Clinic Independent Laboratory Other Unlisted Facility 39. MC038. This element is named "claim status". The data type ofthis element is integer. Its length is 2. This code describes the payment status of the specific service line record. Carriers shall code according to 129 CMR 2.11(4)(a)39.a. through h.: a. 01 Processed as primary; b. 02 Processed as secondary; c. 03 Processed as tertiary; d. 04 Denied; e. 19 Processed as primary, forwarded to additional payer(s); f. 20 Processed as secondary, forwarded to additional payer(s); g. 21 Processed as tertiary, forwarded to additional payer(s); and h. 22 Reversal of previous payment. 40. MC039. This element is named "admitting diagnosis". The data type of this element is text. Its length is 5. Carriers shall code according to all inpatient admission claims and encounters using the ICD-9-CM without the decimal point. 41. MC040. This element is named "E-code". The data type of this element is text. Its length is 5. Carriers shall use this code to describe an injury, poisoning or adverse effect, ICD­ 9-CM without coding decimal points. 42. MC041. This element is named "principal diagnosis". The data type of this element is text. Its length is 5. Carriers shall code the principal diagnosis given on the claim header using CD-9-CM without coding decimal points. 43. MC042. This element is named "other diagnosis – 1". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 44. MC043. This element is named "other diagnosis – 2". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 45. MC044. This element is named "other diagnosis – 3". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 46. MC045. This element is named "other diagnosis – 4". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 47. MC046. This element is named "other diagnosis – 5". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 48. MC047. This element is named "other diagnosis – 6". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 49. MC048. This element is named "other diagnosis – 7". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 50. MC049. This element is named "other diagnosis – 8". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 51. MC050. This element is named "other diagnosis – 9". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 52. MC051. This element is named "other diagnosis – 10". The data type ofthis element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 53. MC052. This element is named "other diagnosis – 11". The data type ofthis element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 54. MC053. This element is named "other diagnosis – 12". The data type of this element is text. Its length is 5. Carriers shall code using ICD-9-CM without coding decimal points. 55. MC054. This element is named "revenue code". The data type of this element is text. Its length is 4. Carriers shall code using national uniform billing committee codes. Carriers shall code using leading zeroes, left-justified, and four digits. 56. MC055. This element is named "procedure code". The data type of this element is text. Its lengthis 5. Carriers shallcode according to the Health Care Common Procedural Coding System (HCPCS). This includes the CPT codes of the American Medical Association. 57. MC056. This element is named "procedure modifier – 1". The data type of this element is text. Its length is 2. Carriers shall code using a procedure modifier whena modifier clarifies or improves the reporting accuracy of the associated procedure code. 58. MC057. This element is named "procedure modifier – 2". The data type of this element is text. Its length is 2. Carriers shall code using a procedure modifier required when a modifier clarifies or improves the reporting accuracy of the associated procedure code. 59. MC058. This element is named "ICD-9-CM procedure code". The data type of this element is text. Its length is 4. Carriers shall code using the primary ICD-9-CM code given on the claim header without coding decimal points. 60. MC059. This element is named "date of service – from". The data type of this element is date. Its length is 8. Carriers shall code using the first date of service for this service line, CCYYMMDD. 61. MC060. This element is named "date of service – through". The data type of this element is date. Its length is 8. Carriers shall code using the last date of service for this service line, CCYYMMDD. 62. MC061. This element is named "quantity". The data type of this element is integer. Its length is 3. Carriers shall code according to the count of services performed, which shall be set equal to one on all observation bed service lines and should be set equal to zero on all other room and board service lines, regardless of the length of stay. 63. MC062. This element is named "charge amount". The data type of this element is decimal. Its length is 10. Carriers shall code according to the charge without coding decimal points. 64. MC063. This element is named "paid amount". The data type of this element is decimal. Its length is 10. Carriers shall code including withhold amounts without coding decimal points. 65. MC064. This element is named "prepaid amount". The data type of this element is decimal. Its length is 10. Carriers shall code using for capitated services, the fee for service equivalent amount without coding decimal points. 66. MC065. This element is named "co-pay amount". The data type of this element is decimal. Its length is 10. Carriers shall code using the preset, fixed dollar amount for which the individual is responsible without coding decimal points. 67. MC066. This element is named "coinsurance amount". The data type of this element is decimal. Its length is 10. Carriers shall code using the dollar amount of the coinsurance without coding decimal points. 68. MC067. This element is named "deductible amount". The data type of this element is decimal. Its length is 10. Carriers shall code using the dollar amount of the deductible without coding decimal points. 69. MC068. This element is named "record type". The data type of this element is text. Its length is 2. (b) The file specification for the medical claim file shall conform to the following Table 17: Table 17: Medical Claims File Layout Data Element Data Element Name Type Max. Length Description/Codes/Sources Payer Text Payer submitting payments Council Submitter Code National Plan ID Text CMS National Plan ID Insurance Type/ Product Code Text 12 Preferred Provider Organization (PPO) 13 Point of Service (POS) 14 Exclusive Provider Organization (EPO) 15 Indemnity Insurance 16 Health Maintenance Organization (HMO) Medicare Risk DS Disability HM Health Maintenance Organization MA Medicare Part A MB Medicare Part B MC Medicaid VA Veteran Administration Plan WC Worker's Compensation Payer Claim Control Number Text Must apply to the entire claim and be unique within the payer's system Line Counter Integer Line number for this service The line counter begins with 1 and is incremented by 1 for each additional service line of a claim MC005A Version Number Integer Version number of this claim service line The version number begins with 0 and is incremented by 1 for each subsequent version of that service line Insured Group or Policy Number Text Group or policy number (not the number that uniquely identifies the subscriber) Encrypted Subscriber Unique Identification Number Text Encrypted subscriber’s Unique Identification number Set as null if unavailable Plan Specific Contract Number Text Encrypted plan assigned Set as null if contract number = subscriber’s social security number Member Suffix or Sequence Number Integer Uniquely numbers the member within the contract Member Identification Code Text Encrypted member’s Unique Identification number Set as null if unavailable Individual Relationship Code Integer Member's relationship to subscriber 01 Spouse 04 Grandfather or Grandmother 05 Grandson or Granddaughter 07 Nephew or Niece 10 Foster Child 15 Ward 17 Stepson or Stepdaughter 19 Child 20 Employee Table 17: Medical Claims File Layout (continued) Data Element Data Element Name Type Max. Length Description/Codes/Sources 21 Unknown 22 Handicapped Dependent 23 Sponsored Dependent 24 Dependent of a Minor Dependent 29 Significant Other 32 Mother 33 Father 36 Emancipated Minor 39 Organ Donor 40 Cadaver Donor 41 Injured Plaintiff 43 Where Insured Has No Financial Responsibility 53 Life Partner 76 Dependent Member Gender Text M Male F Female U Unknown Member Date of Birth Date CCYYMMDD Member City Name Text City name of member Member State or Province Text As defined by the US Postal Service Member ZIP Code Text ZIP Code of member - may include non-US codes Date Service Approved (AP Date) Date CCYYMMDD (Generally the same as the paid date) Admission Date Date Required for all inpatient claims CCYYMMDD Admission Hour Integer Required for all inpatient claims Time is expressed in military time – HH or HHMM Admission Type Integer Admission Source Text Discharge Hour Integer Hour in military time – HH or HHMM MC022A Discharge Date Date Required for all inpatient claims CCYYMMDD Discharge Status Integer 01 Discharged to home or self care 02 Discharged/transferred to another short-term general hospital for inpatient care 03 Discharged/transferred to skilled nursing facility (SNF) 04 Discharged/transferred to nursing facility (NF) 05 Discharged/transferred to another type of institution for inpatient care or referred for outpatient services to another institution 06 Discharged/transferred to home under care of organized home health service organization 07 Left against medical advice or discontinued care 08 Discharged/transferred to home under care of a Home IV provider Table 17: Medical Claims File Layout (continued) Data Element Data Element Name Type Max. Length Description/Codes/Sources 09 Admitted as an inpatient to this hospital 20 Expired 30 Still patient or expected to return for outpatient services Service Provider Number Text Payer assigned provider number Service Provider Tax ID Number Text Federal taxpayer's identification number National Service Provider ID Text Required if National Provider ID is mandated for use under HIPAA Service Provider Entity Type Qualifier Text 1 Person 2 Non-Person Entity HIPAA provider taxonomy classifies provider groups (clinicians who bill as a group practice or under a corporate name, even if that group is composed of one provider) as “Person”. Service Provider First Name Text Individual first name Set to null if provider is a facility or organization Service Provider Middle Name Text Individual middle name or initial Set to null if provider is a facility or organization Service Provider Last Name or Organization Name Text Full name of provider organization or last name of individual provider Service Provider Suffix Text Suffix to individual name Set to null if provider is a facility or organization. Should be used to capture the generation of the individual clinician (e.g., Jr. Sr., III), if applicable, rather than the clinician’s degree (e.g., ‘MD’, ‘LICSW’). Service Provider Specialty Text As defined by payer Dictionary for specialty code values must be supplied during testing Service Provider City Name Text City name of provider - preferably practice location Service Provider State Text As defined by the US Postal Service Service Provider ZIP Code Text ZIP Code of provider - may include non-US codes Do not include dash MC035A Service Provider Country Name Text Country name of provider - preferably practice location Table 17: Medical Claims File Layout (continued) Data Element Data Element Name Type Max. Length Description/Codes/Sources Type of Bill – on Facility Claims Integer Type of Facility - First Digit (Should be coded on facility claims, such as those submitted using on UB92 forms) 1 Hospital 2 Skilled Nursing 3 Home Health 4 Christian Science Hospital 5 Christian Science Extended Care 6 Intermediate Care 7 Clinic 8 Special Facility Bill Classification - Second Digit if First Digit = 1-6 1 Inpatient (Including Medicare Part A) 2 Inpatient (Medicare Part B Only) 3 Outpatient 4 Other (for hospital referenced diagnostic services or home health not under a plan of treatment) 5 Nursing Facility Level I 6 Nursing Facility Level II 7 Intermediate Care - Level III Nursing Facility 8 Swing Beds Bill Classification - Second Digit if First Digit = 7 1 Rural Health 2 Hospital Based or Independent Renal 3 Dialysis Center 4 Free Standing 5 Outpatient Rehabilitation Facility (ORF) 6 Comprehensive Outpatient Rehabilitation 7 Facilities (CORFs) 9 Other Bill Classification – Second Digit if First Digit = 8 1 Hospice (Non Hospital Based) 2 Hospice (Hospital-Based) 3 Ambulatory Surgery Center 4 Free Standing Birthing Center 9 Other Site of Service – on NSF/CMS 1500 Claims Text 11 Office (Should be coded on professional claims, such as those submitted using NSF [CMS 1500 forms]) 12 Home 21 Inpatient Hospital 22 Outpatient Hospital 23 Emergency Room – Hospital Table 17: Medical Claims File Layout (continued) Data Element Data Element Name Type Max. Length Description/Codes/Sources 24 Ambulatory Surgery Center 25 Birthing Center 26 Military Treatment Facility 31 Skilled Nursing Facility 32 Nursing Facility 33 Custodial Care Facility 34 Hospice 41 Ambulance – Land 42 Ambulance – Air or Water 51 Inpatient Psychiatric Facility 52 Psychiatric Facility Partial Hospitalization 53 Community Mental Health Center 54 Intermediate Care Facility/Mentally Retarded 55 Residential Substance Abuse Treatment Facility 56 Psychiatric Residential Treatment Center 50 Federally Qualified Center 60 Mass Immunization Center 61 Comprehensive Inpatient Rehabilitation Facility 62 Comprehensive Outpatient Rehabilitation Facility 65 End Stage Renal Disease Treatment Facility 71 State of Local Public Health Clinic 72 Rural Health Clinic 81 Independent Laboratory 99 Other Unlisted Facility Claim Status Integer 01 Processed as primary (Actually describes the payment status of the specific service line record) 02 Processed as secondary 03 Processed as tertiary 04 Denied 19 Processed as primary, forwarded to additional payer(s) 20 Processed as secondary, forwarded to additional payer(s) 21 Processed as tertiary, forwarded to additional payer(s) 22 Reversal of previous payment Admitting Diagnosis Text Required on all inpatient admission claims and encounters ICD-9-CM Do not code decimal point E-Code Text Describes an injury, poisoning or adverse effect ICD-9-CM Do not include decimal Principal Diagnosis Text ICD-9-CM Do not code decimal point This should be the principal diagnosis given on the claim header. Other Diagnosis – 1 Text ICD-9-CM Do not code decimal point Other Diagnosis – 2 Text ICD-9-CM Do not code decimal point Other Diagnosis – 3 Text ICD-9-CM Do not code decimal point Other Diagnosis – 4 Text ICD-9-CM Do not code decimal point Table 17: Medical Claims File Layout (continued) Data Element Data Element Name Type Max. Length Description/Codes/Sources Other Diagnosis – 5 Text ICD-9-CM Do not code decimal point Other Diagnosis – 6 Text ICD-9-CM Do not code decimal point Other Diagnosis – 7 Text ICD-9-CM Do not code decimal point Other Diagnosis – 8 Text ICD-9-CM Do not code decimal point Other Diagnosis – 9 Text ICD-9-CM Do not code decimal point Other Diagnosis – 10 Text ICD-9-CM Do not code decimal point Other Diagnosis – 11 Text ICD-9-CM Do not code decimal point Other Diagnosis – 12 Text ICD-9-CM Do not code decimal point Revenue Code Text National Uniform Billing Committee Codes Code using leading zeroes, left-justified, and four digits. Procedure 1 Code Text Health Care Common Procedural Coding System (HCPCS) This includes the CPT codes of the American Medical Association Procedure 1 Modifier – 1 Text Procedure modifier required when a modifier clarifies/ improves the reporting accuracy of the associated procedure code Procedure 1 Modifier – 2 Text Procedure modifier required when a modifier clarifies/ improves the reporting accuracy of the associated procedure code ICD-9-CM Procedure 1 Code Text Primary ICD-9-CM code given on the claim header. Do not code decimal point Date of Service – From Date First date of service for this service line CCYYMMDD Date of Service – Through Date Last date of service for this service line CCYYMMDD Quantity Integer Count of services performed Should be set equal to 1 on all Observation bed service lines, for consistency. Charge Amount Decimal Do not code decimal point Paid Amount Decimal Includes any withhold amounts Do not code decimal point Prepaid Amount Decimal For capitated services, the fee for service equivalent amount Do not code decimal point Copay Amount Decimal The preset, fixed dollar amount for which the individual is responsible Do not code decimal point Coinsurance Amount Decimal Do not code decimal point Deductible Amount Decimal Do not code decimal point Record Type Text MC (c) The mappingfor medical claims file shall conform to the following national standard in Table 18: Table 18: Medical Claims File Mapping UB-92 Form UB-92 (Version 6.0) Record Type/ HCFA NSF (National Standard Format) HIPAA Reference Transaction Set/Loop/Segment/ Qualifier/ Data Element # Data Element Name Locator Field # Locator Data Element Payer N/A N/A N/A N/A N/A National Plan ID N/A N/A N/A N/A 835/1000A/N1/XV/04 Product/Claim Filing Indicator Code N/A 30/4 N/A N/A 835/2100/CLP/ /06 Payer Claim Control Number N/A N/A N/A FA0-02.0, FB0-02.0, FB1-02.0, GA0-02.0, GC0-02.0, GX0-02.0, GX2-02.0, HA0-02.0, FB2-02.0, GU0-02.0 835/2100/CLP/ /07 Line Counter N/A N/A N/A N/A 837/2400/LX/ /01 Insured Group or Policy Number 62 (A-C) 30/10 11C DA0-10.0 837/2000B/SBR/ /03 Encrypted Subscriber Unique Identification Number N/A N/A N/A N/A 835/2100/NM1/34/08 Plan Specific Contract Number N/A N/A N/A N/A 835/2100/NM1/HN/08 Member Suffix or Sequence Number N/A N/A N/A N/A N/A Member Identification Code N/A N/A N/A N/A 835/2100/NM1/34/08 Individual Relationship Code 59 (A-C) 30/18 DA0-17.0 837/2000B/SBR/ /02, 837/2000C/PAT/ /01 Member Gender 20/7 CA0-09.0 837/2010CA/DMG/03 Member Date of Birth 20/8 CA0-08.0 837/2010CA/DMG/D8/02 Member City Name 20/14 CA0-13.0 837/2010CA/N4/ /01 Member State or Province 20/15 CA0-14.0 837/2010CA/N4/ /02 Member ZIP Code 20/16 CA0-15.0 837/2010CA/N4/ /03 Date Service Approved N/A N/A N/A N/A N/A Admission Date 20/17 N/A N/A 837/2300/DTP/435/03 Admission Hour 20/18 N/A N/A 837/2300/DTP/435/03 Admission Type 20/10 N/A N/A 837/2300/CL1/ /01 Admission Source 20/11 N/A 837/2300/CL1/ /02 Discharge Hour 20/22 N/A 837/2300/DTP/096/03 Discharge Status 20/21 N/A N/A 837/2300/CL1/ /03 Service Provider Number N/A N/A N/A N/A N/A MC025 Service Provider Tax ID Number 10/4-5 BA0-09.0, CA0-28.0, BA0-02.0, BA1-02.0, YA0-02.0,BA0-06.0, BA0-10.0, BA0-12.0, BA0-13.0, BA0-14.0, BA0-15.0, BA0-16.0, BA0-17.0, BA0-24.0, YA0-06.0 835/2100/NM1/FI/09 Table 18: Medical Claims File Mapping (continued) UB-92 Form UB-92 (Version 6.0) Record Type/ HCFA NSF (National Standard Format) HIPAA Reference Transaction Set/Loop/Segment/ Qualifier/ Data Element # Data Element Name Locator Field # Locator Data Element National Service Provider ID N/A 10/6 N/A N/A 835/2100/NM1/XX/09 Service Provider Entity Type Qualifier N/A N/A N/A N/A 835/2100/NM1/82/02 Service Provider First Name 10/12 BA0-20.0 835/2100/NM1/82/04 Service Provider Middle Name 10/12 BA0-21.0 835/2100/NM1/82/05 Service Provider Last Name or Organization Name 10/12 BA0-18.0, BA0-19.0 835/2100/NM1/82/03 Service Provider Suffix 10/12 BA0-22.0 835/2100/NM1/82/07 Service Provider Specialty N/A N/A N/A N/A 837/2000A/PRV/ZZ/03 Service Provider City Name 10/14 N/A BA1-09.0, 15.0 837/2010A/N4/ /01 Service Provider State or Province 10/15 N/A BA1-10.0, 16.0 837/2010A/N4/ /02 Service Provider ZIP Code 10/16 N/A BA1-11.0, 17.0 837/2010A/N4/ /03 Type of Bill – on Facility Claims Positions 1-2: 40/4 N/A N/A 837/2300/CLM/ /05-1 Site of Service – on NSF/CMS 1500 Claims N/A N/A N/A FA0-07.0, GU0-0.50 835/2100/CLP/ /08 Claim Status N/A N/A N/A N/A 835/2100/CLP/ /02 Admitting Diagnosis 70/25 N/A N/A 837/2300/HI/BJ/02-2 E-Code 70/26 N/A N/A 837/2300/HI/BN/03-2 Principal Diagnosis 70/4 21.1 EA0-32.0, GX0-31.0, GU0-12.0 837/2300/HI/BK/01-2 Other Diagnosis – 1 70/5 21.2 EA0-33.0, GX0-32.0, GU0-13.0 837/2300/HI/BF/02-1 Other Diagnosis – 2 70/6 21.3 EA0-33.0, GX0-32.0, GU0-13.0 837/2300/HI/BF/02-2 Other Diagnosis – 3 70/7 21.4 EA0-33.0, GX0-32.0, GU0-13.0 837/2300/HI/BF/02-3 Other Diagnosis – 4 70/8 N/A EA0-35.0, GX0-34.0, GU0-15.0 837/2300/HI/BF/02-4 Other Diagnosis – 5 70/9 N/A N/A 837/2300/HI/BF/02-5 Other Diagnosis – 6 70/10 N/A N/A 837/2300/HI/BF/02-6 Other Diagnosis – 7 70/11 N/A N/A 837/2300/HI/BF/02-7 Other Diagnosis – 8 70/12 N/A N/A 837/2300/HI/BF/02-8 Other Diagnosis – 9 N/A N/A N/A N/A 837/2300/HI/BF/02-9 Other Diagnosis –10 N/A N/A N/A N/A 837/2300/HI/BF/02-10 Other Diagnosis –11 N/A N/A N/A N/A 837/2300/HI/BF/02-11 Other Diagnosis –12 N/A N/A N/A N/A 837/2300/HI/BF/02-12 Revenue Code 50/5,11-13, 60/5,15-16, 61/5,15-16 N/A N/A 835/2110/SVC/RB/01-2, 835/2110/SVC/NU/01-2 Table 18: Medical Claims File Mapping (continued) UB-92 Form UB-92 (Version 6.0) Record Type/ HCFA NSF (National Standard Format) HIPAA Reference Transaction Set/Loop/Segment/ Qualifier/ Data Element # Data Element Name Locator Field # Locator Data Element Procedure Code 60/6,15-16, 61/6,15-16 24.1-6 D FA0-09.0, FB0-15.0, GU0-07.0 835/2110/SVC/HC/01-2 Procedure Modifier – 1 60/7,15-16, 61/7, 15-16 24.1-6 D FA0-10.0, GU0-08.0 835/2110/SVC/HC/01-3 Procedure Modifier – 2 60/8,15-16, 61/8,15-16 24.1-6 D FA0-11.0 835/2110/SVC/HC/01-3 ICD-9-CM Procedure Code 80, 81(A-E) 70/13, 15, 17, 19, 21, N/A N/A 835/2110/SVC/ID/01-2 Date of Service – From 61/13, 15­ 16, 61/13, 15-16 24.1-6 A N/A 835/2110/DTM/150/02 Date of Service – Thru N/A N/A 24.1-6 A FA0-05.0, FA0-06.0 835/2110/DTM/151/02 Quantity 50/7, 11-13, 60/9,15-16, 61/9,15-16 24.1-6 G FA0-19.0, FB0-16.0 835/2110/SVC/ /05 Charge Amount 50/8, 11-13, 60/10, 16­ 16, 61/11, 15-16 24.1-6F FA0-13.0 835/2110/SVC/ /02 Paid Amount N/A N/A N/A 835/2110/SVC/ /03 Prepaid Amount N/A N/A N/A N/A N/A Co-pay Amount N/A N/A N/A N/A N/A Coinsurance Amount N/A N/A N/A N/A N/A Deductible Amount N/A N/A N/A N/A N/A Record Type N/A N/A N/A N/A N/A (5) Pharmacy Claims File. (a) The pharmacyclaimfile layout shall be submitted using the format in 129 CMR 2.11(5)(a)1. through 44.: 1. PC001. This element is named "payer". The data type of this element is text. Its length is 6. Carriers shall code using the payer submitting payments, Council submitter code. 2. PC002. This element is named "plan ID". The data type of this element is text. Its length is 30. Carriers shall code using the CMS national plan ID. 3. PC003. This element is named "insurance type/product code". The data type of this element is text. Its length is 2. Carriers shall code as follows in Table 19: Table 19: Pharmacy Insurance Type/Product Code Code Description Preferred Provider Organization (PPO) Point of Service (POS) Exclusive Provider Organization (EPO) Indemnity Insurance Health Maintenance Organization (HMO) Medicare Risk AM Automobile Medical DS Disability HM Health Maintenance Organization LI Liability LM Liability Medical MA Medicare Part A MB Medicare Party B MC Medicaid OF Other Federal Program (e.g. Black Lung) TV Title V VA Veterans Administration Plan WC Workers' Compensation 4. PC004. This element is named "payer claim control number". The data type of this element is text. Its length is 35. Carriers shall code using the entire claim, which shall be unique within the payer's system. 5. PC005. This element is named "line counter". The data type of this element is integer. Its length is 4. Carriers shall code according to line number for this service. The line counter shall begin with one and be incrementally increased by one for eachadditionalservice line of a claim. 6. PC006. This element is named "insured group number". The data type of this element is text. Its length is 30. Carriers shall code according to group or policy number and not the number that uniquely identifies the subscriber. 7. PC007. This element is named "encrypted subscriber Unique Identification number". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee. Carriers shall set as null if unavailable. 8. PC008. This element is named "plan specific contract number. The data type of this element is text. Its length is 30. Carriers shallcode according to the encrypted plan assigned contract number. Carriers shall set as null if contract number is the same as subscriber's social security number. 9. PC009. This element is named "member suffix or sequence number". The data type of this element is integer. Its length is 2. Carriers shall code according to the unique number that identifies the member within the contract. 10. PC010. This element is named "member identification code". The data type of this element is text. Its length is 30. Carriers shall code according to the encryption method developed by the Council or its designee. Carriers shall set as null if unavailable. 11. PC011. This element is named "individual relationship code". The data type of this element is integer. Its length is 2. Carriers shall code according to member's relationship to subscriber as follows in Table 20: Table 20: Individual Relationship Code Code Description Spouse Grandfather or Grandmother Grandson or Granddaughter Nephew or Niece Foster Child Ward Stepson or Stepdaughter Child Employee/Self Unknown Handicapped Dependent Sponsored Dependent Dependent of a Minor Dependent Significant Other Mother Father Emancipated Minor Organ Donor Cadaver Donor Injured Plaintiff Child Where Insured Has No Financial Responsibility Life Partner Dependent 12. PC012. This element is named "member gender". The data type of this element is integer. Its length is 1. Carriers shall code as follows in Table 21: Table 21: Member Gender Code Description Male Female Unknown 13. PC013. This element is named "member date of birth". The data type of this element is date. Its length is 8. Carriers shall code according to CCYYMMDD. 14. PC014. This element is named "member city name of residence. The data type of this element is text. Its length is 30. Carriers shall code according to the city name of member's residence. 15. PC015. This element is named "member state". The data type ofthis element is text. Its length is 2. Carriers shall code the state in which the member resides using the standard abbreviations established by the US Postal Service. 16. PC016. This element is named "member ZIP code". The data type of this element is text. Its length is 9. Carriers shall code according to the ZIP Code of member's residence, which may include non-US codes. Carriers shall not include dash. 17. PC017. This element is named "date service approved" (AP Date). The data type of this element is date. Its length is 8. Carriers shall code according to CCYYMMDD. This date is generally the same as the paid date or the pharmacy benefits manager's billing date. 18. PC018. This element is named "pharmacy number". The data type of this element is text. Its length is 30. Carriers shall code according to assigned pharmacy number (NCPDP or NABP). 19. PC019. This element is named "pharmacy tax ID number". The data type of this element is text. Its length is 10. Carriers shall code according to Federal taxpayer's identification number. Carriers shall provide the pharmacy chain's federal tax identification number, if the individual retail pharmacy's tax ID# is not available. 20. PC020. This element is named "pharmacy name". The data type ofthis element is text. Its length is 30. Carriers shall code according to the name of pharmacy. 21. PC021. This element is named "national pharmacy ID number. The data type of this element is text. Its length is 20. Carriers shall code according to the national provider ID, if that is mandated for use under HIPAA. 22. PC022. This element is named "pharmacy location city". The data type of this element is text. Its length is 30. Carriers shall code according to the city name of pharmacy. 23. PC023. This element is named "pharmacy location state". The data type ofthis element is text. Its length is 2. Carriers shall code as defined by the US Postal Service. 24. PC024. This element is named "pharmacy ZIP code". The data type of this element is text. Its length is 10. Carriers shall code according to ZIP code of pharmacy, which may include non-US codes. Carriers shall not include the dash in their codes. PC024A. This element is named "pharmacy country name". The data type of this element is text. Its length is 30. Carriers shall code according to the country name of pharmacy. 25. PC025. This element is named "claim status". The data type of this element is integer. Its length is 2. Carriers shall code according to: a. 01 Processed as primary; b. 02 Processed as secondary; c. 03 Processed as tertiary; d. 04 Denied; e. 19 Processed as primary, forwarded to additional payer(s); f. 20 Processed as secondary, forwarded to additional payer(s); g. 21 Processed as tertiary, forwarded to additional payer(s); and h. 22 Reversal of previous payment. 26. PC026. This element is named "drug code". The data type of this element is text. Its length is 11. Carriers shall code according to NDC Code. 27. PC027. This element is named "drug name". The data type of this element is text. Its length is 80. Carriers shall code according to text name of drug. 28. PC028. This element is named "new prescription". The data type of this element is text. Its length is 1. Carriers shall code according to: a. N = new prescription; and b. R = refill prescription. 29. PCO28A. This element is named "refill number". The data type of this element is integer. Its length is 2. Carriers shallcode according to 01-99 Number of refill. If the refill number is unknown then code as 01. 30. PC029. This element is named "generic drug indicator". The data type of this element is text. Its length is 1. Carriers shall code according to: a. N = No, branded drug; and b. Y = Yes, generic drug. 31. PC030. This element is named "dispense as written code". The data type of this element is integer. Its length is 1. Carriers shall code according to: a. 0 = Not dispensed as written; b. 1 = Physician dispense as written; c. 2 = Member dispense as written; d. 3 = Pharmacy dispense as written; e. 4 = No generic available; f. 5 = Brand dispensed as generic; g. 6 = Override; h. 7 = Substitution not allowed, brand drug mandated by law; i. 8 = Substitution allowed, generic drug not available in marketplace; and j. 9 = Other. 32. PC031. This element is named "compound drug indicator". The data type of this element is text. Its length is 1. Carriers shall code according to: a. N = Non-compound drug; b. Y = Compound drug; and c. U = Non-specified drug compound. 33. PC032. This element is named "date prescription filled". The data type of this element is date. Its length is 8. Carriers shall code according to CCYYMMDD. 34. PC033. This element is named "quantity dispensed". The data type of this element is integer. Its length is 5. Carriers shall code according to the number of metric units of medication dispensed. 35. PC034. This element is named "days supply". The data type of this element is integer. Its length is 3. Carriers shall code according to estimated number of days the prescription will last. 36. PC035. This element is named "charge amount". The data type of this element is decimal. Its length is 10. Carriers shallcode accordingto the charge, without codingdecimal points. 37. PC036. This element is named "paid amount". The data type of this element is decimal. Its length is 10. Carriers shall code according to "includes all health plan payments and excludes all member payments", without coding decimal points. 38. PC037. This element is named "ingredient cost/list price". The data type of this element is decimal. Its length is 10. Carriers shall code according to Average Wholesale Price (AWP) of the drug dispensed, without coding decimal points. 39. PC038. This element is named "postage amount claimed". The data type of this element is decimal. Its length is 10. Carriers shall not code decimal points. 40. PC039. This element is named "dispensing fee". The data type of this element is decimal. Its length is 10. Carriers shall code according to the fee, without coding decimal points. 41. PC040. This element is named "co-pay amount". The data type of this element is decimal. Its length is 10. Carriers shall code accordingto the preset, fixed dollar amount for which the individual is responsible, without coding decimal points. 42. PC041. This element is named "coinsurance amount". The data type of this element is decimal. Its length is 10. Carriers shall code not code decimal points. 43. PC042. This element is named "deductible amount". The data type of this element is decimal. Its length is 10. Carriers shall not code decimal points. 44. PC043. This element is named "record type". The data type of this element is text. Its length is 2. (b) The specifications for the pharmacy claims file layout shall conform to the following Table 22: Table 22: Pharmacy Claims File Layout Data Element Element Type Max. Length Description/Codes/Sources Payer Text Payer submitting payments Council Submitter Code Plan ID Text CMS National Plan ID Insurance Type/Product Code Text 12 Preferred Provider Organization (PPO) 13 Point of Service (POS) 14 Exclusive Provider Organization (EPO) 15 Indemnity Insurance 16 Health Maintenance Organization (HMO) Medicare Risk AM Automobile Medical DS Disability HM Health Maintenance Organization LI Liability LM Liability Medical MA Medicare Part A MB Medicare Part B MC Medicaid OF Other Federal Program (e.g. Black Lung) TV Title V VA Veteran Administration Plan WC Worker's Compensation Payer Claim Control Number Text Must apply to the entire claim and be unique within the payer's system Line Counter Integer Line number for this service The line counter begins with 1 and is incremented by 1 for each additional service line of a claim Insured Group Number Text Group or policy number - not the number that uniquely identifies the subscriber Encrypted Subscriber Unique Identification Number Text Encrypted subscriber’s Unique Identification number Set as null if unavailable Plan Specific Contract Number Text Encrypted plan assigned contract number Set as null if contract number = subscriber’s social security number Member Suffix or Sequence Number Integer Uniquely numbers the member within the contract Member Identification Code Text Encrypted member’s Unique Identification number Set as null if unavailable Individual Relationship Code Integer Member's relationship to subscriber 01 Spouse 04 Grandfather or Grandmother 05 Grandson or Granddaughter 07 Nephew or Niece 10 Foster Child 15 Ward 17 Stepson or Stepdaughter 19 Child Table 22: Pharmacy Claims File Layout (continued) Data Element Element Type Max. Length Description/Codes/Sources 20 Employee/Self 21 Unknown 22 Handicapped Dependent 23 Sponsored Dependent 24 Dependent of a Minor Dependent 29 Significant Other 32 Mother 33 Father 36 Emancipated Minor 39 Organ Donor 40 Cadaver Donor 41 Injured Plaintiff 43 Child Where Insured Has No Financial Responsibility 53 Life Partner 76 Dependent Member Gender Integer 1 Male 2 Female 3 Unknown Member Date of Birth Date CCYYMMDD Member City Name of Residence Text City name of member Member State Text As defined by the US Postal Service Member ZIP Code Text ZIP Code of member - may include non-US codes Do not include dash Date Service Approved (AP Date) Date CCYYMMDD (Generally the same as the paid date or the Pharmacy Benefits Manager’s billing date) Pharmacy Number Text pharmacy number (NCPDP or NABP) Pharmacy Tax ID Number Text Federal taxpayer's identification number (Please provide the pharmacy chain’s federal tax identification number, if the individual retail pharmacy’s tax ID# is not available.) Pharmacy Name Text Name of pharmacy National Pharmacy ID Number Text Required if National Provider ID is mandated for use under HIPAA Pharmacy Location City Text City name of pharmacy - preferably pharmacy location Pharmacy Location State Text As defined by the US Postal Service Pharmacy ZIP Code Text ZIP Code of pharmacy - may include non-US codes Do not include dash PC024A Pharmacy Country Name Text Country name of pharmacy Claim Status Integer 01 Processed as primary 02 Processed as secondary 03 Processed as tertiary 04 Denied Table 22: Pharmacy Claims File Layout (continued) Data Element Element Type Max. Length Description/Codes/Sources 19 Processed as primary, forwarded to additional payer(s) 20 Processed as secondary, forwarded to additional payer(s) 21 Processed as tertiary, forwarded to additional payer(s) 22 Reversal of previous payment Drug Code Text NDC Code Drug Name Text Text name of drug New Prescription Integer 00 New prescription PC028A Refill Number Integer 01-99 Number of refill (‘01’ should be used for all refills, if the specific number of the prescription refill is not available.) Generic Drug Indicator Text N No, branded drug Y Yes, generic drug Dispense as Written Code Integer 0 Not dispensed as written 1 Physician dispense as written 2 Member dispense as written 3 Pharmacy dispense as written 4 No generic available 5 Brand dispensed as generic 6 Override 7 Substitution not allowed - brand drug mandated by law 8 Substitution allowed - generic drug not available in marketplace 9 Other Compound Drug Indicator Text N Non-compound drug Y Compound drug U Non-specified drug compound Date Prescription Filled Date CCYYMMDD Quantity Dispensed Integer Number of metric units of medication dispensed Days Supply Integer Estimated number of days the prescription will last Charge Amount Decimal Do not code decimal point Paid Amount Decimal Includes all health plan payments and excludes all member payments Do not code decimal point Average Wholesale Price (AWP) Decimal Cost of the drug dispensed Do not code decimal point Postage Amount Claimed Decimal Do not code decimal point Dispensing Fee Decimal Do not code decimal point Copay Amount Decimal The preset, fixed dollar amount for which the individual is responsible Do not code decimal point Table 22: Pharmacy Claims File Layout (continued) Data Element Element Type Max. Length Description/Codes/Sources Coinsurance Amount Decimal Do not code decimal point Deductible Amount Decimal Do not code decimal point Record Type Text PC (c) The pharmacy claims file shall be mapped to a national standard as follows in Table 23: Table 23: Pharmacy Claims File Mapping Data Element Element National Council for Prescription Drug Programs Field # Payer N/A Plan ID N/A Insurance Type/Product Code N/A Payer Claim Control Number N/A Line Counter N/A Insured Group Number 301-C1 Encrypted Subscriber Unique Identification Number 302-C2 Plan Specific Contract Number N/A Member Suffix or Sequence Number N/A Member Identification Code 302-CY Individual Relationship Code 306-C6 Member Gender 305-C5 Member Date of Birth 304-C4 Member City Name of Residence 323-CN Member State or Province 324-CO Member ZIP Code 325-CP Date Service Approved (AP Date) N/A Pharmacy Number 202-B2 Pharmacy Tax ID Number N/A Pharmacy Name 833-5P National Pharmacy ID Number N/A Pharmacy Location City 831-5N Pharmacy Location State 832-6F Pharmacy ZIP Code 835-5R Claim Status N/A Drug Code 407-D7 Drug Name 516-FG New Prescription 403-D3 Generic Drug Indicator N/A Table 23: Pharmacy Claims File Mapping (continued) Data Element Element National Council for Prescription Drug Programs Field # Dispense as Written Code 408-D8 Compound Drug Indicator 406-D6 Date Prescription Filled 401-D1 Quantity Dispensed 442-E7 Days Supply 405-D5 Charge Amount 804-5B Paid Amount 509-F9 Ingredient Cost/List Price 506-F6 Postage Amount Claimed 428-DS Dispensing Fee 507-F7 Copay Amount 518-FI Coinsurance Amount 518-FI Deductible Amount 505-F5 Record Type N/A