System for Ensuring Employees Are Properly Licensed or Registered

(1) A system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall include a plan for ensuring that all individuals employed in the gaming establishment are properly licensed or registered in accordance with 205 CMR 134.01: Key Gaming Employee Licensees, 205 CMR 134.02: Gaming Employee Licensees, and 205 CMR 134.03: Gaming Service Employees, and 205 CMR 235.00: Sports, Wagering Occupational Licenses. The system of internal controls shall include without limitation the following: (a) Procedures for assuring that only properly licensed and/or registered individuals are employed in each position for which a license or registration is required; (b) Procedures to prepare and submit petitions for temporary licenses to individuals for employment in the gaming establishment pursuant to 205 CMR 134.12: Temporary Licenses or 205 CMR 325.06: Temporary Occupational Licenses; (c) Procedures to assure the timely renewal of licenses and registrations of individuals employed in the gaming establishment; (d) Procedures for terminating or suspending, or modifying the relevant responsibilities of, the employment of individuals licensed or registered pursuant to 205 CMR 134.01: Key Gaming Employee Licensees, 205 CMR 134.02: Gaming Employee Licensees, and 205 CMR 134.03: Gaming Service Employees, 205 CMR 235.00: Sports Wagering Occupational Licenses within 24 hours of notification from the commission that the license, registration, or application of such individual has been revoked, suspended, or denied; and (e) Procedures for compliance with the employee reporting information required to be submitted to the commission on a bi-monthly basis in accordance with 205 CMR 138.05(2). (2) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall include a plan for reporting the following to the commission on a bimonthly basis and in a format as directed by the commission. For each individual licensed or registered in accordance with 205 CMR 134.00: Licensing and Registration of Employees, Vendors, Junket Enterprises and Representatives, and Labor Organizations, 205 CMR 324.00: Sports Wagering Vendors, and 205 CMR 235.00: Sports Wagering Occupational Licenses: (a) License or registration number; (b) Last name, first name, middle initial; (c) Date of birth; (d) Position or job title, represented by a job code that corresponds with a position or job title in the gaming licensee's job compendium; (e) Initial hire date; (f) Effective date of any change in individual's position or job title; (g) Access code, if any, assigned to the individual, designating the restricted areas that the individual is permitted to enter; (h) For each individual who has been suspended or terminated since the most recent prior report was submitted to the commission: 1. The information in 205 CMR 138.05(2)(a) through (g); and 2. The effective date of suspension or termination. (i) A record of any and all designations to describe categories of employees, including without limitation, "full time", "part time" or "seasonal;" the number of individuals in each category; and the total number of individuals in all categories. (j) The date on which the information submitted in the report was compiled.