Accounting Controls for the Cashiers’ Cage, Satellite Cages, Master Coin Bank and Coin Vaults

(1) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall detail the responsibilities and functions of the main bank, which shall include: (a) Receipt of cash, value chips, winning Sports Wagering tickets, gaming vouchers, jackpot payout slips, and personal checks received for gaming purposes from cage cashiers in exchange for cash; (b) Receipt of cash from the count room; (c) Preparation of the overall cage reconciliation and accounting records, and independent verification of all bank assets by the main banker; (d) Preparation of the daily bank deposit for cash, cash equivalents, counter checks, and personal checks; (e) Issuance, receipt, and reconciliation of imprest funds used by slot attendants; and (f) Receipt of unsecured currency and vouchers. A copy of the cage cashiers' count sheets and documentation shall be sent to the gaming licensee's accounting department. (2) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall detail the responsibilities and functions of the marker bank, which shall include: (a) Maintenance of credit application information; (b) Setting minimum and maximum amounts for patron credit lines; (c) Maintenance of serially prenumbered forms used in sequential order accounted for by employees with no incompatible functions; (d) Marking originals and copies of void marker slips "void" and including the signature of the individual responsible for preparing the slip(s); (e) Accountability for marker slips, which must be a five-part form (redemption, accounting, issuance, and acknowledgement copyalong with the original) attached in a book, which shall be maintained by the finance department but may be issued to the table games department. 1. Marker slips may be issued for chips, cash, or gaming vouchers. 2. Marker slips shall include the signature of the marker bank cashier, who shall time stamp the acknowledgment copy of the five-part form. 3. The original and redemption copies of the marker slips shall be maintained in marker bank. (3) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall detail the responsibilities and functions of the kiosk bank, including the following: (a) Replenishment of empty cassettes with full imprest cassettes, which shall be performed by the main banker; (b) Daily receipt of, and accountability for, gaming vouchers that have been redeemed for cash; (c) Receipt of bill validator boxes from the main bank and counting of the currency therein. (4) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall detail the responsibilities and functions of the chip bank, which shall include: (a) Procedures to be followed with respect to fills, including, at a minimum: 1. That fill slips be prepared by a chip bank cashier either manually or electronically; i. If manually prepared, that they be prepared using a four-part form that includes drop box, acknowledgement, chip bank, and accounting copies and inserted into a locked dispenser which has access maintained and controlled by finance department employees with no incompatible functions; and ii. If electronically prepared, that they be prepared on a three-part form that includes a drop box, acknowledgement, and chip bank copy which may not be changed or removed by any personnel involved in its preparation; 2. That fill slips be serially prenumbered forms and used in sequential order; 3. That fill slips contain the following information upon preparation: i. Denominations of chips being distributed; ii. Total amount of each denomination; iii. Total amount of all denominations; iv. Game and table number where chips are being distributed; v. Date and shift; vi. Signature of chip bank cashier and/or the identification code; 4. When applicable, that fill slips be marked "void" and signed by the cashier; (b) Procedures to be followed with respect to credits, including, at a minimum: 1. That credit splits be prepared by a chip bank cashier either manually or electronically; i. If manually prepared, that they be prepared using a four-part form that includes drop box, acknowledgement, chip bank, and accounting copies inserted into a locked dispenser which has access maintained and controlled by finance department employees with no incompatible functions; ii. If electronically prepared, that they be prepared on a three-part form that includes a drop box, acknowledgement, and chip bank copy which many not be changed or removed by any personnel involved in its preparation; 2. That credit slips be serially prenumbered forms and used in sequential order; 3. That credit slips contain the following information: i. Denominations of chips being returned to the chip bank; ii. Total amount of each denomination; iii. Total amount of all denominations; iv. Game and table number where chips are being removed; v. Date and shift; vi. Signature of chip bank cashier; 4. When applicable, that fill slips be marked "void" and signed by the cashier. (5) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall outline the procedures for accepting deposit checks from gaming patrons. (a) The procedures shall include the responsibilities of the cage cashier, which shall include, at a minimum: 1. Endorsing the check "for deposit only": 2. Initialing the check; 3. Date- and time-stamping the check; 4. Verifying signatures using either an ID card or the gaming licensee's personnel file; 5. Ensuring that patrons do not exceed authorized daily amounts; 6. Exchanging the check for cash in an amount equal to the amount for which the check is written. (b) Refusal to accept checks made payable to an individual, including social security checks, unemployment checks, disability checks, and payroll checks. (c) Refusal to accept funds obtained using a cash advance from a credit card. (d) Accepting personal checks only if they are: 1. Written on a commercial bank or credit union; 2. Written for a specific amount; 3. Made payable to the licensee; and 4. Currently dated. (6) The system of internal controls submitted by a gaming licensee in accordance with 205 CMR 138.02 shall require that incompatible functions are segregated such that no employee is in a position to both commit an error or commit a fraud and to conceal the error or fraud in the normal course of the employee's duties.