Tracking of Transferred Treatment Center Residents

In order to facilitate the centralized control, monitoring and evaluation of transferred Treatment Center residents, the Department shall develop, institute, and maintain a record keeping system at the Treatment Center that will record each correctional institution at which a transferred Treatment Center resident resides. These records will be kept for the following purposes: (1) The Treatment Center Superintendent or a designee shall endeavor to obtain from each correctional institution to which a transferred Treatment Center resident is transferred copies of any records or documents relevant to such a resident's sexual dangerousness, treatment, rehabilitation, disciplinary actions, and security concerns. The Treatment Center Superintendent or a designee shall endeavor to include such records in a transferred resident's treatment and administrative files maintained at the Treatment Center. (2) The Treatment Center's Clinical Director of Treatment or a designee shall conduct annual reviews of all transferred Treatment Center residents. Such reviews may include but are not limited to interviews of the resident, review of the residents’ records from other correctional institutions, and interviews with the staff of other correctional institutions. Any reports of such periodic reviews shall be included in the transferred residents’ Treatment Center files and records. (3) Pursuant to M.G.L. c. 123A, §§ 2A & 6A, the Community Access Board ("CAB") shall continue to conductannualreviewsof and prepare reports on the current sexual dangerousness of all transferred residents. The CAB may also conduct a review in order to update an annual review in preparation for a transferred resident's M.G.L. c. 123A, § 9 hearing. Reviews may include but are not limited to personalinterviews ofthe resident, interviews with the staff of other correctional institutions, and to all of the resident's records at the Treatment Center and any other correctional institution.