Inmate Accountability and Record Keeping

To ensure accountability practices and proper documentation, each institution’s Employment Services Coordinator and/or security staff shall comply with the following: (a) Verification and documentation of all appointments, schedules, program sites, transportation and contact person(s). (b) Documentation and retention in the inmate’s six-part folder of all signed community release agreements, signed work release agreements, police notifications, permits and any correspondence from the employer. (c) The Employment Services Coordinator or his or her designee shall maintain all work release related IMS screens. (d) Physical spot checks shall be conducted at least once per month. Telephone checks shall be made at the discretion of the Superintendent. All checks shall be documented in the designated IMS screen. (e) The designated IMS screens shall be reviewed on a regular basis to determine if any inmates are past due for a telephone call in or return to the facility/institution.