89OAG081
89OAG081
Cite as 89 Md. Op. Att'y Gen. 81
81
GUARDIANSHIPS
MEDICAL RECORDS - APPLICATION OF FEDERAL HEALTH
INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF
1996 (HIPAA)
TO MEDICAL CERTIFICATIONS
IN
GUARDIANSHIP PROCEEDINGS
April 14, 2004
The Honorable John J. Hafer
Maryland Senate
You have asked for our opinion whether new federal
regulations that protect the confidentiality of medical records affect
the procedures governing guardianships in Maryland. In particular,
you ask whether those regulations prevent health care providers from
submitting the medical certifications required under Maryland law
to initiate a guardianship proceeding.
Your inquiry spotlights an important application of the federal
health privacy regulations adopted under the Health Insurance
Portability and Accountability Act of 1996 (“HIPAA”). In our
opinion, the HIPAA regulations and the requirements of the State
guardianship law can be harmonized in many instances. However,
in light of the new federal regulations, the General Assembly and the
Court of Appeals may wish to consider amending the statutes and
rules governing guardianships to address directly the confidentiality
of medical information submitted to a court as part of a guardianship
proceeding. In addition, the Governor could request that the
Secretary of Health and Human Services grant an exception from
any applicable HIPAA regulations for the issuance of medical
certifications for guardianship proceedings.
I
HIPAA
The HIPAA regulations, which became effective in April 2003,
represent a federal effort to set national minimum standards for the
confidentiality of medical records. See Standards for Privacy of
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Individually Identifiable Health Information, Final Rule, 65 Fed.
Reg. 82461, 82471-72 (December 28, 2000); see also 88 Opinions of
the Attorney General 205 (2003). The regulations, which are codified
at 45 CFR Parts 160 and 164, restrict disclosure of “protected health
information” by most health care providers. “Protected health
information” is individually identifiable health information in any
form or medium. See 45 CFR §164.501.
While the HIPAA regulations are intended to protect the
confidentiality of individual health information, they are also
designed to allow that information to be used for the purposes of
treatment, payment, and health care operations. 45 CFR §164.506.
Those terms are each defined in elaborate detail in the regulations.
“Treatment” includes the provision, coordination, or management of
health care and related services, including communications with a
third party. 45 CFR §164.501. “Payment” is defined to include
“activities undertaken by ... a health care provider or health plan to
obtain or provide reimbursement for the provision of health care.”
Id. “Health care operations” are administrative and legal activities
necessary to provide health care and support the core functions of
treatment and payment. Id. The regulations specify in elaborate
detail other circumstances in which “protected health information”
may be disclosed with patient authorization and those circumstances
in which disclosure may be made without patient authorization. See
45 CFR §§164.508, 164.510, 164.512.
HIPAA contains a selective preemption provision that
overrides conflicting state laws concerning disclosure of medical
information, unless the particular state law falls within certain
categories or is “more stringent” with respect to confidentiality than
HIPAA. See 45 CFR §160.203(b); see 88 Opinions of the Attorney
General 205, 210 (2003). Finally, a state law also survives
preemption if the Secretary of HHS finds that the law is “necessary”
for certain purposes, including a “compelling need related to public
health, safety, or welfare.” 42 U.S.C. §1320d-7(a)(2)(A)(i); 45 CFR
§160.203(a)(1)(iv).
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Maryland law also provides for the appointment of a guardian of
1
an individual’s property if the individual is “unable to manage his
property and affairs effectively because of physical or mental disability,
disease, habitual drunkenness, addiction to drugs, imprisonment,
compulsory hospitalization, confinement, detention by a foreign power,
or disappearance” and the individual is entitled to property or benefits that
require management. ET §13-201(a), (c); see also Rule 10-103(b)(2).
The phrase “interested person” includes the heirs of the disabled
2
person, any government agency paying benefits to that person, other
relatives or entities eligible to serve as a guardian of the individual, as well
as “any other person designated by the court.” See ET §§13-101(j), 13-
707; Rule 10-103(f). We understand that, in practice, hospitals and other
health care facilities often initiate guardianship proceedings for
individuals in their care.
II
Guardianship Proceedings
In Maryland, proceedings to appoint a “guardian of the person”
are governed by statute and court rule. See Annotated Code of
Maryland, Estates and Trust Article (“ET”), §13-704 et seq.;
Maryland Rule 10-101 et seq. A court may appoint a guardian for
a person who “because of mental disability, disease, habitual
drunkenness, or addiction to drugs, has been adjudged by the court
to lack sufficient understanding or capacity to make or communicate
responsible decisions concerning himself or herself, such as
provisions for health care, food, clothing, or shelter, and who, as a
result of this inability, requires a guardian of the person.” Rule 10-
103(b)(1); see also ET §13-705(b).1
To obtain appointment of a guardian, an “interested person”2
must file a petition with the court requesting the guardianship and
justifying the need for it. Among other things, the petition must
include basic information about the petitioner and the person in need
of a guardian, a description of the latter’s disability, and an
explanation of why the individual needs a guardian. Rules 10-201,
10-301(c). The petition must be accompanied by two certificates –
either by two physicians or by a physician and a psychologist – that
describe the “cause, nature, extent, and probable duration of the
disability,” whether the individual needs institutional care, and his
or her capacity to consent to the guardianship. ET §13-705(c); Rules
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Where only a guardianship of property is sought, a trial may not be
3
necessary. See Rule 10-304(b).
Under the statute, the director of the local department of social
4
services would be appointed guardian for an adult less than 65 years old.
If the individual in need of a guardian is 65 years of age or older, the
Secretary of Aging or the director of the local agency on aging would
ordinarily be appointed. ET §13-707(a)(10).
10-202, 10-301(d). Upon the filing of the petition, the court then
issues a show cause order to be served on interested parties. Rule
10-104. A trial is to be held to determine whether a guardian of the
person should be appointed. See ET §13-705(e); Rules 10-205(b);
3
10-304(b).
A statute establishes an order of priority for individuals who
can be appointed guardian of a disabled person, but allows the court
to select a person of lower priority for good cause. ET §13-707. If
no relative or other individual designated in the statute is available
for appointment, the statute provides for the appointment of a
government official as guardian. ET §13-707(a)(10). Such
4
guardians are often referred to as “public guardians.” See Rule 10-
103(h).
The Legislature has also established the Adult Protective
Services Program to protect the health, safety, and welfare of adults
who lack the physical or mental capacity to care for their daily
needs. Annotated Code of Maryland, Family Law Article (“FL”),
§14-101 et seq. That law authorizes the director of a local
department of social services to petition a court for the appointment
of a guardian, if necessary to protect the health or welfare of an
adult. FL §14-307(b).
A petitioner who initiates a guardianship proceeding may do so
on the basis of first hand observations without relying on protected
health information. However, in other instances, a potential
petitioner may need to obtain protected health information as part of
the decision to file a petition and seek a guardianship. The
certificates that are submitted to the court with a guardianship
petition will inevitably contain medical information about the person
in need of a guardian. Any hearing concerning the merits of the
petition will likely involve further evidence of the individual’s
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Prior to HIPAA federal law made medical records confidential in
5
only limited circumstances. See 42 U.S.C. §290dd-2 (confidentiality of
drug and alcohol treatment records).
medical condition. In addition, once a guardianship is established,
the proceeding may involve other disclosures by health care
providers of medical information concerning that individual. For
example, a guardian may be required to provide the court with an
annual report containing certain information about the individual,
including health status. ET §13-708(b)(7). A guardian may be
required to obtain court approval to consent to certain medical
procedures for a person; the application for approval will inevitably
discuss the medical condition of the individual. ET §13-708(c).
III
Analysis
The medical certifications required by State law to commence
a guardianship proceeding must be provided to at least the petitioner
and the court, as well as any other parties to the proceeding. You
have asked whether this medical information contained in the
certifications can be disclosed without violating the HIPAA
regulations.
A.
Disclosure of Medical Information under the State Medical
Records Law
Prior to the adoption of the HIPAA regulations, the
confidentiality of medical records involved in guardianship
proceedings was largely governed by Maryland law. The Maryland
5
Confidentiality of Medical Records Act sets forth various
restrictions on disclosure of individually identifiable information
related to the health care of a patient. Annotated Code of Maryland,
Health-General Article (“HG”), §4-301 et seq.; see 88 Opinions of
the Attorney General 205, 213-15. However, that law permits
disclosure of medical information “as otherwise provided by law.”
HG §4-302(a)(2)(ii). Because the guardianship statute and rules
contemplate the disclosure of medical information in certificates and
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Disclosure may also be justified under other portions of the State
6
medical records law. See, e.g., HG §4-305(b)(3) (authorizing disclosure
to a government agency performing duties under State or federal law); HG
§4-305(b)(6) (disclosure permitted when necessary to serve emergency
health care needs of the patient).
The term “covered entity” includes health care providers who
7
transmit health information electronically. 45 CFR §160.103.
The HIPAA regulations consider a person who has authority
8
“under applicable law” to make decisions related to health care for another
person as a “personal representative” with respect to health care
information related to that authority. 45 CFR §164.502(g)(2). A
“personal representative” may provide a “valid authorization” under
HIPAA for disclosure of health care information. 45 CFR
§164.508(b)(1)(i), §164.508(c)(1)(vi).
(continued...)
elsewhere, those disclosures do not contravene the State medical
records law.6
B.
Application of HIPAA to Information Provided for Medical
Certificates
Clearly, the type of information that a physician would provide
to a potential petitioner and that would be submitted to the court in
a guardianship certificate involves, in the parlance of HIPAA,
“individually identifiable health information,” since the information
is created by a health care provider and relates to the past, present,
and future physical or mental health of a specified individual. 45
CFR §160.103. The information is thus regulated as “protected
health information” under the HIPAA regulations, if the entity that
developed the information is a “covered entity.” 45 CFR §164.501.
In most instances, a physician or psychologist providing the
information and the certificate will be a covered entity. 45 CFR
§160.103.7
In some instances, disclosure of medical information can be
authorized by a health care agent or other person recognized by the
HIPAA regulations as the “personal representative” of the individual
in need of a guardian. However, in many cases, there may be no
8
87
(...continued)
8
Under the Maryland Health Care Decisions Act, an individual may
use an advance directive to designate another person as his or her health
care agent. HG §5-602(b)(1). The authority of the health care agent
becomes effective as specified in the advance directive. HG §§5-
602(e)(1) and 5-603 (model form). Once the health care agent may
exercise this authority, the agent is a “personal representative” under the
HIPAA regulations. In addition, if a patient has not designated a health
care agent and has been certified as incapacitated, an available surrogate
decision maker, usually a family member, may make decisions about the
patient’s health care. HG §§5-605(a)(2) and 5-606(a). Likewise, once a
surrogate decision maker is authorized by the Act to serve as such, the
surrogate is a “personal representative” under the HIPAA regulations.
Finally, the Health Care Decisions Act left intact whatever common law
authority exists in Maryland for family members to make decisions
concerning the health care of a relative. HG §5-616. To the extent that a
family member is lawfully making such decisions, the family member too
is a “personal representative” under the HIPAA regulations.
health care agent or surrogate decision maker available to authorize
disclosure of protected health information concerning the individual
in need of a guardian. This is likely to be true in situations involving
the appointment of a public guardian.
Thus, in some circumstances there may be no person clearly
authorized under the HIPAA regulations to approve the disclosure
of medical information about the person in need of a guardian. This
raises the question whether the use of medical information without
such an authorization, as currently permitted under Maryland law for
initiation of guardianship proceedings, is preempted by the HIPAA
regulations.
To assess whether the HIPAA regulations override Maryland
law, we must first determine whether the State law allowing
disclosure of medical information to initiate a guardianship
proceeding is “contrary” to HIPAA. 42 U.S.C. §1320d-7(a)(1)
(providing that HIPAA supersedes “contrary” provisions of state
law). In other words, is it impossible to comply with both the
HIPAA confidentiality regulations and State law on guardianships
or would compliance with State law be inconsistent with the
objectives of HIPAA? See 45 CFR §160.202; 88 Opinions of the
Attorney General 205, 220-21.
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In our opinion, there are many circumstances in which the
requisite medical information may be provided, consistently with
HIPAA, to initiate a guardianship proceeding, even if there is no
personal representative available to authorize the disclosure to the
petitioner or the court. Amendment of the guardianship statute and
related court rules could eliminate any question as to a conflict with
HIPAA. Alternatively, the State could seek a “necessity”
determination from the Secretary of the federal Department of
Health and Human Services to except guardianship proceedings
from the HIPAA regulations. If such a determination were issued,
it would insure that the requisite medical information could be
provided in guardianship cases regardless of HIPAA.
C.
Disclosures Permitted Without Authorization of Patient or
Personal Representative
While the thrust of the HIPAA regulations is to require patient
authorization for disclosures of protected health information, there
are exceptions to that requirement. Depending on the facts of the
particular situation, one or more of these exceptions may permit a
physician or psychologist to provide a medical certification for a
guardianship proceeding.
1.
Disclosures in Connection with Treatment and
Payment
No authorization is required for disclosures within the ambit of
treatment, payment, and health care operations concerning the
individual. 45 CFR §§164.502(a), 164.506. “Treatment” is defined
to include the “provision, coordination, or management of health
care and related services by one or more health care providers,
including the coordination or management of health care by a health
care provider with a third party....” 45 CFR §164.501 (emphasis
added). “Payment” includes activities designed “to obtain or provide
reimbursement for the provision of health care.” Id.
When a guardianship is sought so that a guardian may consent
to medical treatment for an allegedly disabled individual or pay for
the individual’s medical treatment, there is a reasonable argument
that the determination of the legal authority of another person to
make those decisions is an essential prerequisite for providing health
care to the patient. In that case, a provider who is treating the
individual may disclose medical information for the purpose of
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establishing a guardianship under the treatment or payment
exceptions.
2.
Disclosures for Public or Legal Purposes
The HIPAA regulations also allow for the use and disclosure
of protected health information without patient authorization for a
variety of public or “legal” purposes. See 45 CFR §164.512. In
particular, in specified circumstances, medical information may be
disclosed if a use or disclosure of health information is required by
law, and the disclosure is limited to the relevant requirements of the
law. The regulations state:
(1) A covered entity may use or disclose
protected health information to the extent that
such use or disclosure is required by law and
the use or disclosure complies with and is
limited to the relevant requirements of such
law.
(2) A covered entity must meet the
requirements described in paragraph (c), (e),
or (f) of this section for the uses or disclosures
required by law.
45 CFR §164.512(a). Paragraph (f) concerns disclosures for law
enforcement purposes and thus would not ordinarily relate to the
initiation of a guardianship proceeding. Paragraphs (c) and (e) may
authorize disclosures to initiate a guardianship proceeding in certain
circumstances.
a.
Exception for Cases of Abuse, Neglect, and
Domestic Violence
Paragraph (c) concerns disclosures about victims of abuse,
neglect, or domestic violence. It provides, in relevant part, that:
(1) Permitted disclosures. ... a covered entity
may disclose protected health information
about an individual whom the covered entity
reasonably believes to be a victim of abuse,
neglect, or domestic violence to a government
authority, including a social service or
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For purposes of the Adult Protective Services Law, “neglect” is
9
“the willful deprivation of a vulnerable adult of adequate food, clothing,
essential medical treatment or habilitative therapy, shelter, or
supervision.” FL §14-101(l). “Self-neglect” is “the inability of a
vulnerable adult to provide the vulnerable adult with the services: (1) that
(continued...)
protective services agency, authorized by law
to receive reports of such abuse, neglect, or
domestic violence: ...
(iii) To the extent the disclosure is
expressly authorized by statute or regulation
and: ...
(A) The covered entity, in the
exercise of professional judgment, believes
the disclosure is necessary to prevent serious
harm to the individual or other potential
victims; ...
45 CFR §164.512(c)(1)(iii)(A).
This exception would address most situations in which a local
director of social services determines that a guardianship is
necessary for an individual under the Adult Protective Services
Program. That law requires that health care practitioners, police
officers, and human services workers report cases in which a
vulnerable adult has been subject to abuse, neglect, self-neglect, or
exploitation. FL §14-302(a). Thus, if a physician believes that the
individual (1) is a victim of abuse, neglect, or domestic violence and
(2) needs a guardian in order to avoid “serious harm,” the physician
may provide the certification necessary to commence a guardianship
proceeding. Under the Adult Protective Services Program, the local
department of social services is an agency “authorized by law to
receive reports of ... abuse [or] neglect.” The court is also a
government “authority” expressly authorized by the guardianship
law to receive such information in connection with a proceeding.
We note that many cases in the Adult Protective Services
Program involve “self-neglect.” While Maryland law distinguishes
between self-neglect and neglect by others, the HIPAA regulations
9
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(...continued)
9
are necessary for the vulnerable adult’s physical and mental health; and (2)
the absence of which impairs or threatens the vulnerable adult’s well-
being.” FL §14-101(p).
The remainder of the regulation delineates the conditions that
10
must be met for disclosures in response to subpoenas and similar lawful
process.
do not appear to recognize this distinction. In our opinion, the
exception in 45 CFR §164.512(c) for reports of “neglect” also
encompasses instances of “self-neglect.”
b.
Judicial Proceedings Exception
Paragraph (e) of 45 CFR §164.512 concerns disclosures in
connection with judicial proceedings. It states, in part:
(1) Permitted disclosures. A covered entity
may disclose protected health information in
the course of any judicial or administrative
proceeding:
(i)
In response to an order of a court or
administrative tribunal, provided that the
covered entity discloses only the protected
health information expressly authorized by
such order; or
(ii)
In response to a subpoena, discovery
request, or other lawful process, that is not
accompanied by an order of a court or
administrative tribunal, if ....10
45 CFR §164.512(e)(1). By its own terms, this authorization is
limited. First, paragraph (e) uses the limiting phrase “in the course
of any judicial proceeding” in authorizing disclosures of protected
health care information. Second, it provides that a covered entity
may disclose protected health information required by a court or
administrative order; disclosure may also be made in response to a
subpoena, discovery request, or “other lawful process.”
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The rule currently contemplates the delayed filing of certificates
11
only when the individual who is the subject of the proceeding is under the
control of another person who refuses to permit an examination, and the
court, after a hearing, appoints two physicians or a physician and a
psychologist to examine the individual. Rule 10-202(b).
Under the Maryland guardianship statute, medical certificates
are required to initiate a proceeding. Thus, at the time the
certificates are prepared, there is no pending judicial proceeding, and
none exists until the petition and certificates are filed. It may be
possible to construe the phrase “in the course of any judicial
proceeding” in the HIPAA regulation to encompass the initiation of
the proceeding. However, a second hurdle – a Catch 22 – remains.
The regulation authorizes disclosures only in response to orders,
subpoenas, discovery requests, or other lawful process. Unless the
Maryland procedures were altered, the certificates would not be
issued in response to lawful process, because there would be no
proceeding for which process could be issued before the filing of the
petition and certificates. Examples given in the HHS commentary
all relate to process issued as part of a pending proceeding. See 65
Fed. Reg. at 82529-30. This discrepancy might be remedied if
Maryland guardianship procedures were altered to allow the
submission of a petition with a request for court order authorizing
filing of the certificates. Of course, any modification of the rules
11
concerning medical certifications in guardianship proceedings
should be carefully examined, given the significant public policy
concerns underlying that requirement.
3.
Disclosure in Connection with Health Oversight
Activities
HIPAA permits disclosures to a “health oversight agency for
oversight activities authorized by law ... including ... civil ...
proceedings ....” 45 CFR §164.512(d). The regulation limits these
disclosures by requiring that they be related to “activities necessary
for appropriate oversight of”:
(i)
The health care system;
(ii) Government benefit programs for
which health information is relevant to
beneficiary eligibility;
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This exception has been applied to permit disclosures to state
12
health planning agencies and a state department of public health. See Ala.
Op. Atty. Gen. No. 2003-104, 2003 WL 1606033 (March 20, 2003).
(iii) Entities subject to government
regulatory
programs
for
which
health
information is necessary for determining
compliance with program standards; or
(iv) Entities subject to civil rights laws
for which health information is necessary for
determining compliance.
45 CFR §164.512(d)(1)(i)-(iv). The regulations contain the
following proviso:
a health oversight activity does not include an
investigation or other activity in which the
individual is the subject of the investigation or
activity and such investigation or other
activity does not arise out of and is not directly
related to:
(i)
The receipt of health care;
(ii) A claim for public benefits related to
health; or
(iii) Qualification for, or receipt of,
public benefits or services when a patient’s
health is integral to the claim for public
benefits or services.
45 CFR §164.512(d)(2).
The HIPAA regulations define “health oversight agency” as
“an agency or authority of ... a State ... that is authorized by law to
oversee the health care system (whether public or private) or
government programs in which health information is necessary to
determine eligibility or compliance ....” 45 CFR §164.501.12
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In contrast to the exception for judicial proceedings, this part
of the HIPAA regulations is not premised on the prior existence of
a legal proceeding or the service of some form of process on the
provider. The HHS commentary notes that this provision permits
providers to initiate disclosures – as opposed to simply respond to
requests or demands for disclosure. See 65 Fed. Reg. at 82529 (“In
some instances, a disclosure by a covered entity under this section
will initiate [a] proceeding, but it will not be ongoing at the time the
disclosure is made”).
As noted above, the State Adult Protective Services law
anticipates, and sometimes compels, that health care practitioners
report to public officials about situations warranting the initiation of
adult guardianship proceedings – e.g., abuse, neglect, self-neglect,
or exploitation. See FL §14-302. The General Assembly has clearly
adopted a policy in favor of intervention when a disabled adult
person is at risk. FL §14-102(a) (“It is the policy of the State that
adults who lack the physical or mental capacity to care for their basic
daily living needs shall have access to and be provided with needed
professional services sufficient to protect their health, safety, and
welfare”).
Guardianship proceedings are an exercise of the equity powers
of the court to protect those who, because of illness or other
disability, are unable to care for themselves. The guardianship
statute provides that “[t]he court may superintend and direct the care
of a disabled person....” ET §13-704 (emphasis added). In reality,
the court is the guardian and the appointed guardian is merely an
agent of the court who assists the court in carrying out this
responsibility. Kicherer v. Kicherer, 285 Md. 114, 118, 400 A.2d
1097 (1979).
In a sense, a guardianship is a “public benefit or service” for
which the health of the individual in need of a guardian is an
important factor. Health information is necessary to determine
eligibility for this service under the State guardianship law. The
court obviously has a significant role in the provision and oversight
of this service and functions as a “health oversight agency” for a
person in need of a guardian. Thus, it is not unreasonable to
conclude that disclosure of the medical certificates and other
protected health information to a court in connection with a
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Maryland law does allow a court to conduct a guardianship
13
proceeding at a closed hearing without a jury if the person alleged to be
disabled so requests. The hearings thereafter are confidential and sealed
unless otherwise ordered by the court. ET §13-705(e).
guardianship proceeding falls within disclosures permitted under
§164.512(d) of the HIPAA regulations.
D.
Procedural and Administrative Measures
This opinion has outlined some arguments why Maryland’s
current procedure for initiating guardianships is in most instances
consistent with HIPAA. However, any doubt could be eliminated
through certain changes in procedure.
1.
Modification of Procedures
To the extent that the State relies upon the judicial proceedings
exception in HIPAA, some modification of the procedures governing
guardianship proceedings is likely necessary to comply fully with the
conditions of that exception. The regulations urge that disclosures
under that exception be limited to those necessary to achieve the
public purpose and be made in response to a court order. See 45
CFR §164.512(a)(2), (e)(1). To accommodate guardianship
procedures to this rule, the process could be modified to provide for
a court order requiring filing of the certificates upon the submission
of a petition.
Procedures could also be modified to preserve the
confidentiality of health information after the initiation of the
proceeding. A court rule recently adopted by the Court of Appeals
that will become effective on October 1, 2004, provides that medical
or psychological reports or records found in court records are not
available
for
public
inspection.
Rule
16-1006(h);
see
<http://www.courts.state.md.us/access/index.html>.
However,
Maryland law does not otherwise limit public disclosure of protected
health information found in pleadings filed in court. As a matter
13
of practice, a petitioner in a guardianship proceeding could submit
with the petition a motion for a protective order to minimize
disclosures of confidential medical information concerning the
individual. A change in the guardianship statute or the court rules
governing guardianships to minimize the public disclosure of
96
medical information concerning the individual could accomplish the
same end while eliminating the need to file motions in every case.
Cf. ET §13-705(e) (permitting closing of hearings); Rule 9-112
(providing for sealing of pleadings in guardianship proceedings for
minors under the Family Law Article).
2.
“Necessity” Exception
Under HIPAA, a State law that would otherwise be preempted
by the HIPAA regulations survives federal preemption if the
Secretary of HHS determines that the law is “necessary” in the sense
of serving a “compelling need related to public health, safety, or
welfare.” See 42 U.S.C. §1320d-7(a)(2)(A)(i); 45 CFR
§160.203(a)(1)(iv). The Governor or the Governor’s designee must
request this determination from the Secretary under procedures set
forth in HIPAA. See 45 CFR §160.204.
This opinion has suggested a number of circumstances under
which HIPAA would allow a physician or psychologist to make the
disclosures required for a medical certification for a guardianship.
However, there may be situations where a physician believes that an
individual’s medical condition warrants a guardianship, but there is
no clear authorization under HIPAA for disclosure of the
information in the certification. In light of the uncertainty about
whether HIPAA preempts the permissive disclosure of medical
information under Maryland law to initiate a guardianship
proceeding, the State could request a necessity determination from
the Secretary of HHS. The request could be based on the fact that
the provision of such information to a court is a reasonable
prerequisite to the appointment of a guardian. There seems little
room for debate that the protection of such vulnerable individuals
serves a “compelling need related to the public health, safety, and
welfare.”
IV
Conclusion
In our opinion, the HIPAA regulations and the requirements of
the State guardianship law are not necessarily incompatible.
Depending on the facts of the particular case, a physician or
psychologist may well be able to disclose protected health
information to a petitioner and a court in connection with a
97
guardianship proceeding. However, the General Assembly and the
Court of Appeals may wish to consider amending the statutes and
rules governing guardianships to address directly the confidentiality
of medical information submitted to a court as part of a guardianship
proceeding. In addition, the Governor could request that the
Secretary of Health and Human Services grant an exception from
any applicable HIPAA regulation for guardianship proceedings.
J. Joseph Curran, Jr.
Attorney General
C. Frederick Ryland
Assistant Attorney General
Robert N. McDonald
Chief Counsel
Opinions and Advice