R 431.3035 Racing secretary; responsibilities and duties.

Rule 3035. (1) The racing secretary is responsible for all of the following: (a) The programming of races during the race meeting. (b) Compiling and publishing condition books. (c) Assigning weights for handicap races. (d) Receiving all entries, subscriptions, declarations, and scratches. (2) Duties for which the racing secretary and his or her staff are responsible include, but are not limited to, all of the following: (a) Safekeeping of registration certifications and racing permits for horses, recording information required thereon, and returning them to owners, or trainers if authorized by the owners, at the conclusion of the race meeting. (b) Maintaining a record of all stakes fees received and all arrearages, jockeys' fees, purchase money in claiming races, and any other money received incident to the race meeting, and paying over such monies to persons entitled thereto. (c) Supervising the horsemen's bookkeeper's handling of the horsemen's account. (d) Daily posting of entries as soon as possible after the entries have been closed and declarations have been made. (e) Assigning stall applicants stabling as the racing secretary considers proper, and maintaining a record of the arrival and departure of all horses stabled on the grounds. (f) Publishing the official daily program and insuring the accuracy of the information contained therein. (3) The published racing program shall contain all of the following information: (a) The sequence of races to be run and the post time for the first race. (b) The purse, conditions, and distance for each race and the current track record for such distance. (c) The names of owners of each horse, with an indication of which horses, if any, are leased. (d) The full name of the trainer and the jockey named for each horse, together with the weight to be carried. (e) The saddle cloth number or designation for each horse, and the post position for each horse if there is a variance with the saddle cloth designation. (f) Identification of each horse by name, color, sex, age, sire, and dam, which shall correspond to the foal certificate. (g) A description of the racing colors to be carried and other information as may be requested by the association or the executive director. (h) A stable name with the name of at least 1 owner. If the stable represents more than 1 owner, the joint ownership shall be indicated by the use of the name of 1 owner and the words “et al.” (4) A horse shall not appear in any official program in more than 1 race on the same day, except for stakes races or handicaps. (5) The racing secretary shall designate the price spread and the distances and shall publish a daily up-to-date list of horses having preference and the price spread and distances of the races to which the preference pertains. (6) The racing secretary or handicapper shall append to the weights for every handicap the day and hour from which winners will be liable to a penalty. Alterations shall not be made after publication of the program, except in case of omission, through clerical error or oversight, of the name and weight of a horse duly entered. Where there is an omission, the omission may, with the permission of the stewards, be rectified by the racing secretary or handicapper.