R 432.11203 Standard financial and statistical records.

Rule 1203. (1) A casino licensee, unless specifically exempted by the board, shall file monthly, quarterly, and annual reports of financial and statistical data in a format prescribed by the board. (2) The board shall periodically prescribe a set of standard reporting forms and instructions to be used in filing monthly, quarterly, and annual reports. (3) The board shall prescribe a uniform chart of accounts, including account classifications, to ensure consistency, comparability, and appropriate disclosure of financial information. The prescribed chart of accounts must be the minimum level of detail to be maintained for each accounting classification by a casino licensee. (4) Annual reports must be based on a calendar year beginning January 1 and ending December 31, unless otherwise approved by the board. Quarterly reports must be based on the calendar quarters ending March 31, June 30, and September 30. Monthly reports must be based on calendar months. Quarterly and monthly reports must contain a cumulative year-to-date column in this rule to facilitate analysis. (5) The reports required to be filed in this rule must be sworn to and signed by the following entities: (a) If the reports are from a corporation, the chief executive officer and 1 of the following entities: (i) Financial vice president. (ii) Treasurer. (iii) Controller. (b) If the reports are from a limited liability company, by a manager. (c) If the reports are from a partnership, by a general partner and financial director. (d) If the reports are from a sole proprietorship, by the sole proprietor. (e) If the reports are from another form of business association, by the chief executive officer. (6) A report must be addressed to the board and postmarked not later than the required filing date. The required filing dates are as follows: (a) A monthly report is due on the thirtieth day of the following month. (b) A quarterly report is due on the fifteenth day of the second month following the end of the quarter. (c) An annual report is due on the fifteenth day of the third month following the end of the year. (7) If there is a termination or suspension of the casino license, a voluntary or involuntary change in the company, or a material change in ownership, a casino licensee shall file an interim quarterly report as of the date the event occurs, unless the event has already been disclosed in a regular quarterly report or unless exempted by the board. The filing date must be 30 days after the date the event occurs. (8) An adjustment that results from the annual audits must be recorded in the accounting records. If an adjustment was not reflected in a casino licensee's quarterly or annual reports and if the board concludes that the adjustment is significant, a revised report may be required from a casino licensee. The revised filing is due within 30 days after written notification to a casino licensee. (9) A delay in mailing, mail pickups, and postmarking is the responsibility of the casino licensee.