R 432.1833 Submission of internal controls for complimentary chip distribution program.

Rule 833. (1) The submission of the internal control procedures concerning a complimentary chip distribution program shall be conducted as follows: (a) A casino licensee shall submit internal control procedures to the board not less than 30 days before the proposed initiation of the program. The internal control procedures shall include, at a minimum, all of the following information: (i) The casino departments that will be responsible for administering the complimentary chip distribution program. (ii) The security measures that will be taken with respect to the coupons, including, but not limited to, all of the following information: (A) The manner in which the coupons will be ordered. (B) The manner in which the coupons will be inventoried upon receipt by the casino licensee. (C) The manner in which the coupons will be stored and the individuals who will have access to the coupons. (D) The manner in which discrepancies will be handled. (E) The manner in which coupons will be voided. (iii) The casino department or departments that will be responsible for administering the coupon distribution program. (iv) The manner in which the coupons will be distributed. (v) The schedule for conducting routine inventories of active unissued coupons. The inventory shall be conducted monthly by not less than 2 individuals from separate casino departments. The results of the inventory shall be recorded in the coupon control ledger. (vi) The manner in which coupons will be removed from the inventory, recorded, and voided once the coupons become inactive. (vii) The manner in which the casino department responsible for distributing the coupons can requisition coupons from the casino department responsible for storing the coupons. (viii) The maximum number of days in advance of an event that coupons can be requisitioned by the casino department responsible for issuing the coupons. The requisition document shall contain, at a minimum, all of the following information: (A) The date the requisition is prepared. (B) The day and date for which the coupons are needed. (C) The type or types of coupons that are requested. (D) The number of coupons required. (E) The name, title, and occupational license number of the individual completing the requisition. (F) The name, title, occupational license number, and signature of the supervisor authorizing the requisition. (ix) The manner in which the coupons will be issued. The casino licensee shall require that coupons shall be stamped with the date of issuance. (x) The location of the locked cabinet in which the coupons will be stored before the distribution of the coupons. (xi) The manner in which coupons may be redeemed for chips by patrons. (xii) The manner in which coupons redeemed by patrons will be canceled. (xiii) The manner in which the coupons distributed, coupons not distributed, and coupons issued will be reconciled. (xiv) The manner in which coupons that have been issued, but not distributed to patrons in the appropriate time frame, will be voided and reconciled. (xv) The manner in which a dealer or cage employee will receive and account for coupons redeemed by patrons. (b) The board may, in writing, approve or disapprove the internal control procedures in total or in part. (c) A casino licensee shall revise and resubmit any portion of the internal control procedures not approved by the board within the time frame established by the board. A casino licensee shall revise and resubmit the internal control procedures until all portions of the internal control procedures have been approved or approval cannot be obtained. (d) A casino licensee may not use an internal control procedure unless the internal control procedure has been approved, in writing, by the board. (2) If the board determines, at any time, that approved internal control procedures are not adequate to ensure compliance with the act and these rules, then the board may direct the casino licensee, in writing, to amend its internal control procedure in accordance with subrule (1)(c) of this rule.