R 432.1835 Coupon accounting procedures and distribution program.

Rule 835. (1) Not less than 2 casino departments shall be responsible for administering the coupon accounting procedures and distribution program. One casino department shall be responsible for storing the coupons and the other department shall be responsible for issuing the coupons. (2) A casino licensee shall ensure that coupons received from a vendor are opened and examined by not less than 2 individuals from different casino departments. A casino licensee shall ensure that any deviations in the coupons ordered and coupons received are recorded in compliance with subrule (3) of this rule and are reported immediately to the appropriate supervisor. (3) A casino licensee shall maintain a coupon control ledger in the manner prescribed by the board. The coupon control ledger shall contain, at a minimum, all of the following information: (a) The date the coupons were received. (b) The type and quantity of coupons received. (c) The beginning serial number of the coupons received. (d) The ending serial number of the coupons received. (e) The purchase order number or requisition number for the coupons received. (f) The signatures and occupational license numbers of all individuals who examined the coupons upon receipt of the coupons. (g) The date the coupons were issued to the casino distribution department. (h) The beginning serial number of the coupons issued to the casino distribution department. (i) The ending serial number of the coupons issued to the casino distribution department. (j) The number and quantity of coupons issued to the casino distribution department. (k) The balance of unissued coupons on hand. (l) The name, title, occupational license number, and signature of the representative issuing the coupons. (m) The name, title, occupational license number, and signature of the representative receiving the issued coupons. (n) A record of any coupons that are distributed to patrons. (o) A record and explanation of any deviations noted. (4) The casino department responsible for distributing the coupons shall maintain a daily coupon reconciliation form. One daily coupon reconciliation form shall be completed to account for all individuals responsible for distributing coupons to patrons. The daily coupon reconciliation form shall contain, at a minimum, all of the following information: (a) The date. (b) The type of coupon being issued. (c) The beginning and ending serial numbers of the coupons the individual has to distribute to patrons. (d) The quantity of coupons the individual has to distribute to patrons. (e) The total number of coupons the individual distributed to patrons. (f) The beginning and ending serial numbers of coupons not distributed to patrons. (g) The total number of coupons not distributed to patrons. (h) The serial numbers of any coupons that were voided and the reason the coupons were voided. (i) The name, title, occupational license number, and signature of the individual distributing the coupons to patrons and completing the form. (j) The name, title, occupational license number, and signature of the supervisor. (k) Any variations discovered and an explanation of the variations. (5) The casino department responsible for storing the coupons shall complete all of the following information before the coupons are given to the casino department responsible for distributing the coupons: (a) The name, title, occupational license number, and signature of the representative filling the order. (b) The beginning serial number of the coupons issued. (c) The ending serial number of coupons issued. (d) The total number of and type of coupons issued. (e) The name, title, occupational license number, and signature of the supervisor. (f) A record and explanation of any coupons that were voided due to discrepancies. The casino department responsible for storing the coupons shall enter the information in subdivisions (b) to (d) of this subrule in the coupon control ledger.