R 432.21328 Game records; retention.

Rule 328. (1) Game records pertaining to the licensed gaming event shall be completed and maintained in a current and accurate manner in accordance with the act, these rules, terms of probation, and directives of the bureau. A licensee may be required to complete game records on forms prescribed by the bureau. (2) A qualified organization that is issued more than 1 bingo license shall maintain game records as directed by the bureau. (3) A copy of the current license application and rental agreement and any changes shall be on site and available for review. (4) Game records and all documents supporting entries made in the records shall be available and on site at all large bingo or small bingo occasions and at other times to authorized representatives of the bureau for review. (5) Game records and all documents supporting entries made in the records shall be kept for at least the current calendar year plus 3 years or as directed in writing by the bureau. (6) Game records and all documents supporting entries made in the records may be removed from the bingo location by authorized representatives of the bureau for review. (7) Upon completion of an inspection of the bingo game by the bureau, the authorized representative of the bureau may designate certain records that may be moved to an off-site storage area. The records shall be maintained by the licensee at this site in accordance with the retention requirements provided in subrule (5) of this rule. (8) Game records may be maintained using a computer if they are maintained in accordance with directives of the bureau.