R 432.21518 Game records; retention.

Rule 518. (1) Game records pertaining to the licensed gaming event shall be completed and maintained in a current and accurate manner in accordance with the act, these rules, terms of probation, and directives of the bureau. A licensee may be required to complete game records on forms prescribed by the bureau. (2) Game records and all documents supporting entries made in the records shall be available and on site at the occasion and at other times to authorized representatives of the bureau for review. (3) Game records and all documents supporting entries made in the records shall be kept for at least the current calendar year plus 3 years or as directed in writing by the bureau. (4) Game records shall include, but are not limited to, all of the following: (a) All winners by name and address and prizes won if valued over $100.00. The list of winners shall be available to anyone upon written request to the qualified organization. (b) The names and addresses of all persons receiving a raffle ticket seller's incentive prize and the amount. (c) A copy of the current license application and any changes. (5) The ticket stubs shall be retained until all prizes are awarded. (6) Game records and all documents supporting entries made in the records may be removed by authorized representatives of the bureau for review. (7) Game records may be maintained using a computer if they are maintained in accordance with directives of the bureau.