R 432.21618 Game records; retention.

Rule 618. (1) For an annual charity game ticket or a special charity game ticket license, game records and all documents supporting entries made in the records shall be maintained separately. (2) For a large bingo, small bingo, special bingo, millionaire party, or large raffle, charity game ticket records and all documents supporting entries made in the records shall be retained with the game records for the associated licensed gaming event. (3) Game records pertaining to the sale of charity game tickets shall be completed and maintained in a current and accurate manner in accordance with the act, these rules, terms of probation, and directives of the bureau. A licensee may be required to complete game records on forms prescribed by the bureau. (4) Game records shall include a copy of the current license application and any changes. (5) Game records and all documents supporting entries made in the records shall be available and on site at the occasion and at other times to authorized representatives of the bureau for review. (6) Game records and all documents supporting entries made in the records shall be kept for at least the current calendar year plus 3 years or as directed in writing by the bureau. (7) Game records and all documents supporting entries made in the records may be removed by authorized representatives of the bureau for review. (8) Game records may be maintained using a computer if they are maintained in accordance with directives of the bureau.