R 432.315 Game records; retention.

Rule 315. (1) Game records pertaining to the millionaire party must be completed and maintained in a current and accurate manner in accordance with the act, these rules, terms of probation, and directives. A licensee may be required to complete game records on forms prescribed by the executive director. (2) Game records must include a copy of the current license application and any changes. (3) Game records and all documents supporting entries made in the records must be available and onsite at the occasion and at other times to authorized representatives of the executive director for review. (4) Game records and all documents and supporting entries made in the records must be accessed, entered, amended, and submitted by the qualified organization only. (5) Game records and all documents supporting entries made in the records must be maintained by the qualified organization for at least the current calendar year plus 3 years or as directed in writing by the executive director. (6) An invoice showing the cost per item for all millionaire party equipment must be available and onsite at the occasion to authorized representatives of the executive director for review. (7) Game records and all documents supporting entries made in the records may be removed by authorized representatives of the executive director for review. (8) Game records may be maintained using a computer if they cannot be remotely accessed and are maintained in accordance with the act, these rules, and directives.