R 432.320 Millionaire party financial records; retention.

Rule 320. All of the following financial records shall be available to authorized representatives of the executive director for review and shall be kept for at least the current calendar year plus 3 years or as directed in writing by the executive director: (a) A copy of the financial statement as prescribed by R 432.321. (b) Bank validated deposit slips for all proceeds from the millionaire party. (c) Bank statements from the checking account where proceeds from the millionaire party were deposited. (d) Cancelled checks or copies of checks, as prescribed by R 432. 316(8), from the checking account under the qualified organization’s exclusive control into which proceeds from the millionaire party are deposited. (e) Invoices or receipts with the date, vendor's name, and a description of the item or service for all expenditures made from the checking account where proceeds from the millionaire party were deposited. (f) Documents, including, but not limited to, invoices and receipts supporting the preapproved expenditures.