R 168.359 Joint fundraising; treasurer or designated record keeper requirements.

Rule 9. (1) The treasurer or designated record keeper of a committee participating in a joint fundraiser shall do both of the following regarding receipts: (a) To fulfill the recording requirement, each participating committee shall include in the participating committee’s records both the full amount of any receipt received and the proportional share that will be transferred associated with the joint fundraiser. (b) To fulfill the reporting requirement, each participating committee shall only disclose the amount of the participating committee’s proportional share received, not the full amount received, on the corresponding campaign statement. (2) The treasurer or designated record keeper of a committee participating in a joint fundraiser shall do both of the following regarding expenditures: (a) If the committees agree to each pay the proportional share when each expenditure is made, both of the following: (i) To fulfill the recording requirement, each participating committee shall include in the participating committee’s records both the full amount of any expenditure and the proportional share that it will make according to the joint fundraiser agreement. (ii) To fulfill the reporting requirement, each participating committee shall only disclose the amount of the participating committee’s proportional share, not the full amount of the 4 expenditure, on the corresponding campaign statement, including a description that makes it clear it is a joint fundraiser expense. (b) If the committees agree that 1 participant will make all of the expenditures and receive reimbursement, within a reasonable amount of time as specified in the agreement, from the other participants for the participant’s proportional share of the expenditure, both of the following: (i) To fulfill the recording requirement, each participating committee shall include in the participating committee’s records both the full amount of any expenditure and the proportional share that it will make according to the joint fundraiser agreement. (ii) To fulfill the reporting requirement, the committee designated to make all of the expenditures shall disclose the full amount of each expenditure that is associated with the joint fundraiser on the corresponding campaign statement with a description that makes it clear that it is a joint fundraiser expense. In addition, this committee shall also report “Other Receipts” received from each of the other participating committees with a description that makes it clear that it is a reimbursement for a joint fundraiser expense.