R 205.4104 General requirements

Rule 4. (1) Machine-sensible records used to establish tax compliance shall contain sufficient transaction-level detail information so that the details underlying the machine-sensible records can be identified and made available to the department upon request. A taxpayer may discard duplicated records and redundant information if the taxpayer's responsibilities under these rules are otherwise met. (2) At the time of an examination, the retained records shall be capable of being retrieved and converted to a standard record format. (3) Taxpayers are not required to construct machine-sensible records other than those created in the ordinary course of business. A taxpayer who does not create the electronic equivalent of a traditional paper record in the ordinary course of business is not required to construct such a record for tax purposes. However, in the absence of the electronic equivalent, the taxpayer shall maintain traditional paper records.