Rules Governing SelfInsurance

PURPOSE: This rule sets forth requirements and standards for authority to self-insure an employer’s liability under the Workers’ Compensation law. (1) Definitions. (A) For the purposes of this rule, the following terms shall mean: 1. Association—An organization of persons, businesses, firms, or corporations joined together for a certain or common purpose; 2. Estimated annual premium—The premium collected from a trust member that is computed by applying the appropriate payroll code classification rates to the trust member’s annual payroll and multiplying the results by the experience modification factors of the trust member as developed by the advisory organization approved by the Department of Insurance, Financial Institutions and Professional Registration and including any other discounts and debits; 3. Executive director—Person designated by the board of trustees of that trust to oversee all operations of the trust and who is not an owner or employee of any service company; 4. Foreign corporation—A corporation for profit organized under laws other than the laws of this state; 5. Group—Not less than ten (10) private employers not commonly owned or ten (10) governmental entities of the same type; 6. Pure premium rate—That portion of the rate which represents the loss cost per unit of exposure including loss allocated and unallocated adjustment expenses; 7. Rate—The cost of insurance per exposure base unit, prior to any application of individual risk variations based on loss or expense considerations, and does not include minimum premiums; 8. Regular member—Those persons, busi nesses, firms, or corporations which meet all eligibility requirements and are approved for full membership into an association and which are also accorded all voting and membership privileges of the association; 9. Same industry—A group with em - ployer members of a similar nature, in the same line of business, and using the same class codes pursuant to the uniform classification system filed by the advisory organization with the director of the Department of Insurance, Financial Institutions and Professional Registration in compliance with section 287.955, RSMo; 10. Security—A surety bond, an irrevocable letter of credit, or escrow deposit to assure the fulfillment of payment or performance of any workers’ compensation liability or obligation of an employer; 11. Service company—Any person, busi - ness, firm, or corporation that provides insurance or other workers’ compensation administrative services, which includes, but is not limited to, plan administrators, claims administrators, loss control consultants, brokers, and agents; 12. Surplus or surplus monies—The amount by which the sum of total premium paid by trust members and investment income exceeds the sum of— A. Losses and loss adjustment expenses paid; B. Administrative expenses incurred; C. Outstanding reserves for known injuries and occupational diseases; D. Actuarially developed reserves for case reserve development and the cost of incurred but not reported injuries and occupational diseases; and E. Previously paid surplus distributions; and 13. Trust—A combination of persons, businesses, firms, or corporations bound together to secure, jointly and severally, workers’ compensation liability by holding the individual interests of each subservient to a common authority for the common interests of all. This shall also include the written instrument that creates the trust. (2) Individual Employer Self-Insurance— Application. An employer seeking exemption from insuring his/her risk under the Workers’ Compensation Act, by obtaining the privilege of becoming an individual self-insurer, shall apply on the specified form titled Application for Self-Insurance, WC-81, included herein. The initial application is to be presented at the office of the Division of Workers’ Compensation in Jefferson City, Missouri, by a representative of the employer and service company, if applicable. Each legal entity desiring to self-insure shall submit a separate application. Such application shall be sworn and executed by an executive officer of the applicant. (3) Individual Self-Insurance—Additional Requirements. (A) In addition to the application, compliance with all of the following shall be required: 1. Balance sheets and income statements for the last four (4) years; the balance sheets and income statements must be provided for each entity seeking self-insurance; 2. A statement or report setting forth the total of workers’ compensation benefits paid to date and current case reserves (including medical) for a minimum of the last three (3) claim years; 3. A statement or report reflecting the current experience modification factor calculated pursuant to the Uniform Experience Modification Plan as approved by the Missouri Department of Insurance, Financial Institutions and Professional Registration; 4. A description of the administrative organization to be maintained by the employer or service company to handle workers’ compensation matters, including the reporting of injuries, authorization of medical care, providing payment of compensation, handling of claims for compensation, and the safety program, together with the name and location of each such office and qualifications of the personnel in such office to perform such services. If a service company provides loss control services, it must be certified by the division. If a service company provides claims administration services, it must be licensed through the Missouri Department of Insurance, Financial Institutions and Professional Registration. Designation of a service company to administer workers’ compensation claims, who is licensed by the Missouri Department of Insurance, Financial Institutions and Professional Registration, with a copy of the signed service agreement, which shall include a commitment to handle claims to their conclusion. In the event an employer wishes to change claims service companies, the employer may elect to contractually have the current service company continue to handle existing claims to their conclusion or it may elect to transfer that responsibility in an orderly fashion to the new service company. Any partner, member of a limited liability corporation, or officer or director of any corporation or an immediate family member of such person shall not be an owner or employee of the service company; 5. All applicants, whether a corporation or other legal entity, both foreign and domestic, shall file with the application the appropriate Certificate of Good Standing, or its equivalent, regarding that particular entity as issued by its respective state in which organized, along with a certified copy of the applicant’s authority to do business in Missouri as issued by the Missouri Secretary of State and copies of all relevant corporate resolutions; 6. A chart of the organizational structure of the company, including any parent, subsidiary, or related entities; and 7. Other information including any supporting documentation as requested by the division. In accordance with the provisions of section 287.660.2, RSMo, the division shall fix and collect from the employer the reasonable expenses of any investigation necessary to determine its ability to carry its own insurance; therefore, each application for authority to become a self-insurer shall be accompanied by a remittance in the amount of two hundred fifty dollars ($250), payable to the Division of Workers’ Compensation, to cover the costs of such investigation, and the applicant shall be charged when the investigation costs are in excess of two hundred fifty dollars ($250). This fee will not be refunded, regardless of the disposition of the application. (B) The division shall make a preliminary determination based on the factors set out in paragraph (3)(I)1. to approve or deny the application and shall notify the applicant. Upon preliminary approval of the application, the employer shall comply with the following: 1. Provide security in the minimum amount of two hundred thousand dollars ($200,000) and the division may, if it deems advisable in any particular case, require a larger amount. Security will be furnished in one (1) of three (3) ways: by filing with the Division of Workers’ Compensation an approved surety bond; by an irrevocable letter of credit; or by depositing in escrow approved securities as defined in this section. In exceptional instances the division may require additional security deposits equal to actuarially determined incurred losses. A. If a surety bond is given, the surety shall be by a company admitted by the Missouri Department of Insurance, Financial Institutions and Professional Registration to transact such business in this state and shall be AM Best rated A- or better or shall have reserves acceptable to the department for a new and unrated company. The bond shall be on a form prescribed by the Division of Workers’ Compensation included herein (Bond of Employer Carrying His Own Risk, WC-82 Bond). Any such bond shall be perpetual and shall not be released by the division unless additional replacement security approved by the division is provided. In the case of insolvency, the proceeds of the surety bond shall be transferred to Missouri Private Sector Individual Self-Insurers Guaranty Corporation, if applicable, in anticipation of payment for compensation obligations which the employer has not paid; but no funds shall be used to make payments of compensation until the division has given the employer and surety company thirty (30) days’ written notice. B. If the securities are deposited in escrow, they shall be in the form of United States Government Obligations, which are limited to treasury bills, notes, or bonds. Securities deposited in escrow or trust shall be deposited only in a bank or trust company in the state of Missouri. When securities are deposited as provided above, the employer shall file with the division an agreement on a form approved by the division included herein (Escrow Agreement, Form 82 Escrow), providing that upon failure or neglect of the employer to make payment of compensation all, or any part of such securities, as the occasion may require, may be sold. The proceeds of this sale shall be transferred to Missouri Private Sector Individual Self-Insurers Guaranty Corporation, if applicable, in anticipation of payment for compensation obligations which the employer has not paid; but no securities shall be sold or funds shall be used to make payments of compensation until the division has given the employer and bank or trust company thirty (30) days’ written notice. C. An irrevocable letter of credit (hereafter letter of credit) must meet those requirements found in section 400.5-101, RSMo et seq., as well as those additional requirements found below. The letter of credit, along with an authorization for release of confidential information, must be submitted to the division on division-approved forms included herein (Irrevocable Letter of Credit, WC-249; Authorization For Release of Confidential Information, WC-249-3). In the case of insolvency, the proceeds of the irrevocable letter of credit shall be transferred to the Missouri Private Sector Individual Self-Insurers Guaranty Corporation, if applicable, in anticipation of payment of compensation obligations which the employer has not paid. The letter of credit must include the following provisions: (I) A letter of credit, issued by a commercial bank chartered under the laws of Missouri or chartered pursuant to the National Banking Act, may be submitted to the Missouri Department of Labor and Industrial Relations, Division of Workers’ Compensation (hereinafter the division). The letter of credit must be in an amount equal to the otherwise required bond or securities; (II) The letter of credit shall be irrevocable, and the beneficiary shall be the division. Payment shall be made immediately upon presentment of a demand for payment signed by the director of the division or his/her designated representative; (III) All letters of credit shall conform to a required format. A standard letter of credit form embodying this format shall be provided by the division and is included herein (Irrevocable Letter of Credit, WC-249). All letters of credit shall be accompanied by an authorization for release of confidential information allowing the director of the division or his/her designee to release confidential information to the issuing bank; (IV) A demand for payment upon a letter of credit may be presented for payment only upon reasons that bond proceeds would be demanded; (V) All letters of credit must be negotiable at a financial institution located within Missouri; (VI) Letters of credit shall have a term of one (1) year and shall be automatically renewable on an annual basis for an additional five (5) years. A letter of credit may be canceled by the issuer sixty (60) days after written notice is delivered to the division. Upon this notice the applicant shall be required to substitute a surety bond within sixty (60) days. If the required bond is not received within that time period, the self insurance privilege shall immediately terminate without notice; (VII) The division shall not release the letter of credit until it is satisfied, either by audit or otherwise, that no claims exist against the letter; (VIII) An applicant shall be required to augment letters of credit in any situation where the applicant would be required to increase its coverage under a surety bond. This additional bonding requirement may be satisfied by increasing the letter of credit, submitting an additional letter of credit, submitting an additional surety bond, or depositing additional securities. Failure to increase the letter of credit amount when required will result in the immediate termination of the self insurance privilege without notice; and (IX) The division will call upon the letter of credit in the event of a default in the payment of compensation obligations or if alternative security in the form of a surety bond, an irrevocable letter of credit, or escrow deposit is not posted with the division at least thirty (30) days before the expiration of the letter of credit. D. After an employer has secured his/her liability by any one (1) of the methods provided by these rules and desires to substitute one (1) form of security for the other, substitution may be done with prior approval of the division thirty (30) days before the effective date; 2. All subsidiary corporations or other subsidiary legal entities shall have the parent corporation or other legal entity guarantee its liability for payment of benefits under Chapter 287, RSMo, and shall file such guarantee with the division along with a resolution of the parent entity authorizing such guarantee. The parent corporation or other legal entity must be in business for at least four (4) years. The form and substance of such guarantees shall be approved by the division as included herein (Guaranty To Satisfy Compensation Claims Under Workers’ Compensation Law of Missouri, WC-82A); 3. Provide confirmation of specific excess insurance or aggregate excess insurance, or both types of insurance, issued by an insurance carrier admitted by the Department of Insurance, Financial Institutions and Professional Registration to do business in this state with specified policy limits and retention amounts approved by the division. The insurance carrier shall be AM Best rated Aor better or shall have reserves acceptable to the department for a new and unrated company. The terms and conditions of the insurance contract shall be applicable only to Missouri. This coverage cannot be canceled or nonrenewed unless written notice by certified mail is given to the other party to the policy and to the division not less than sixty (60) days before termination by the party desiring to cancel or not renew the policy; and 4. In accordance with section 287.860, RSMo, each applicant seeking to become a self-insurer, other than self-insured trusts, or individual public sector self-insurers, as defined in section 287.280 or 537.620, RSMo, shall become and remain members of the Missouri Private Sector Individuals SelfInsurers Guaranty Corporation. (C) If preliminary approval is given, the employer shall be given thirty (30) days from the date of notice of preliminary approval in which to comply with the requirements included in the notice. If the requirements are not met within the time prescribed, plus any approved extension, the application shall be considered withdrawn. 1. At the discretion of the division, the employer may be granted additional time to meet the requirements for approval of the self-insured program. A request for an extension of time shall be made in writing by the employer within the thirty (30)-day compliance period. (D) The division shall make a final determination to approve or deny the application of the employer. Upon meeting and maintaining the above requirements, an employer shall receive a formal certificate approving its status as a self-insured employer. The privilege shall continue upon filing of annual reports and required tax payments and assessment, until revoked by the division or withdrawn by the employer. (E) The employer shall file with the division annually a sworn statement of all outstanding death and disability claims as provided in subparagraph (3)(G)2.B. of this rule. The security filed by the employer shall be at least one-half (1/2) of the outstanding liability shown on the report and shall not be less than required by paragraph (3)(B)1. of this rule. 1. After considering all of the facts and circumstances, if the division finds that it is not reasonably certain that the employer’s condition is such as to ensure the payment of the employer’s outstanding liability, the employer shall be required to give additional security of the same character as required in paragraph (3)(B)1. of this rule. 2. The division shall also have the right at any time to require additional security in the event of a catastrophe or a change in conditions of the employer, with respect to the financial condition of the employer, its outstanding liabilities for unpaid compensation, an increase in the payroll exposure, or otherwise. When the division determines that the amount of security should be increased, proper notice of such finding shall be given and reasonable opportunity afforded to comply with any added requirements. If the increase in the amount of security is required pursuant to paragraphs (3)(E)1. or 2. of this rule, the employer shall have the right to request a meeting with the division to discuss the increase. (F) When an employer ceases to be selfinsured under Chapter 287, RSMo the employer may apply to the Division of Workers’ Compensation for the release of the securities held in escrow or trust. 1. Such employer shall file a sworn statement of— A. All of its outstanding liabilities of compensation; B. All pending claims for compensation; and C. All accidents occurring in its establishment for a period of three (3) years prior to the date of such application. 2. The division shall have the right to require that all of the securities held in escrow or trust be retained for a period of three (3) years from the date of closure of all cases of workers’ compensation liability, and after three (3) years, the division shall have the right to require that all or any part of the securities held in escrow be retained, as deemed advisable by the division and the securities shall be released only on written order of the division. (G) Reports, upon forms provided by the division and the Missouri Department of Insurance, along with all of the below listed reports, shall be filed by the self-insurer. Any reports of a self-insurer who operates one or more divisions under different trade names, or who operates at different locations under the same name, shall make a consolidated report under its own name. Separate reports in the name of the divisions or of the operations at different locations will not be accepted. Separate reports are required for each legal entity for which there is a separate selfinsurance authority. 1. The following report shall be submitted within ninety (90) days of the end of the calendar year, or fiscal year, whichever is appropriate— A. An itemized sworn statement of the self-insured employer’s assets and liabilities. 2. The following reports shall be submitted within ninety (90) days at the end of the calendar year: A. A classified workers’ compensation payroll report for the prior calendar year; B. A sworn statement of all outstanding death and disability claims as of December 31 of each year; and C. A sworn statement of indemnity and medical payments made by the employer for the prior calendar year. 3. On an annual basis each employer shall procure an experience rating sheet from the Uniform Experience Modification Rating Plan of the advisory organization, at the expense of the employer. 4. The employer shall notify the division at least thirty (30) days prior to any change in ownership, operations, service company, address, security or any other change that affects the employer’s self-insurance status. 5. The division may require additional reports, including reports required by the Missouri Department of Insurance and the Missouri Private Sector Individuals SelfInsurers Guaranty Corporation, on an annual or as-needed basis. (Forms provided or approved by the division must be used in making all required reports). (H) The employer shall permit the division, or its duly authorized representative, to make an examination of the employer’s assets and liabilities and of its books of accounts for the purpose of verifying any financial statement submitted. The division may, in its discretion, accept the report of an independent certified public accountant as proper compliance with this rule. If the division has concerns about the financial condition of an employer after review of any report, a special examination or audit at the expense of the employer may be required by the division. (I) The division may decline to approve an application for self-insurance or terminate the self-insurance privilege if the employer is unable to demonstrate that the employer will be able to meet all obligations under the Workers’ Compensation Act. 1. The following factors shall be used in determining if the employer can meet those obligations: A. Profitability, efficiency, solvency and liquidity ratios; B. Profit and loss history; C. Organizational structure and management background; D. Workers’ compensation loss history; E. Source and reliability of financial information; F. Ratio of tangible net worth to annual workers’ compensation premium; G. Number of employees; H. Excess insurance coverage; I. Guarantee by parent company; J. Surety bond or other security; K. Claims administration; L. Safety program; M. Experience modification factor; and N. Other relevant factors as determined by the division. 2. Notice of a denial or termination of self-insured status, except where a self-insurer has failed to continuously maintain security in an amount required by the division, shall be mailed to the employer. Failure to maintain security will result in immediate termination of self-insurance authority. The notice shall include the grounds for denial or termination. If the employer disagrees with this action, it may request a hearing before the director to review the denial or termination. The decision of the director may be reviewed according to the provisions of sections 287.470 and 287.480, RSMo. (J) The privilege of self-insurance may be revoked by the division at any time upon reasonable notice for good cause shown. Failure to comply with any portion of this rule or with the rules of practice and procedure of the division or of the Labor and Industrial Relations Commission of Missouri, or with an order or decision of the division, or the Labor and Industrial Relations Commission, or Court of Appeals, within the time prescribed therein, may be considered prima facie cause for revocation. Disregard of any of the provisions of Chapter 287, RSMo as to the time, method of payment of compensation benefits, the furnishing of medical treatment, the filing of all accident and compensation reports, or failure to make payment of taxes or assessments or surcharges as required by law, or willful and intentional violation with intent to defraud employees of their compensation rights, may also be cause for revocation. Insolvency of the employer, or fraud or material misrepresentation in procuring the certificate of authority, shall also constitute cause for revocation. Upon failure of a selfinsurer to continuously maintain security, in the amount required by the division, the selfinsurance privilege shall immediately terminate without notice. The employer may file for a review of a revocation according to paragraph (3)(I)2. and subsection (9)(C) of this rule. (4) Trust Self-Insurers—Application. (A) Application for group coverage for the express purpose of establishing a group selfinsurers’ trust, to be administered under the direction of an elected board of trustees, and to provide workers’ compensation coverage shall be made to the division. The application shall be made on a form prescribed by the division and shall contain answers to all questions. The following groups may apply: 1. A group of at least ten (10) members with separate ownership; 2. Private employers in the same industry, bona fide, or regular members of a Missouri chartered association that has filed its annual registration report with the secretary of state for at least eight (8) years; or 3. Public employers of the same type of unit including, but not limited to, groups organized pursuant to section 537.610, RSMo. (5) Trust Self-Insurers—Additional Requirements. (A) The application on division-approved form included herein (Application for Group Self Insurance, WC-81A), as submitted by the board of trustees of the self-insurers’ trust, shall be accompanied by all of the following: 1. A copy of the bylaws and trust agreement of the proposed group self-insurers’ trust which shall be approved by the division. The trust agreement shall include an indemnity clause which jointly and severally binds the group and each member thereof for payment of benefits to employees of members of the group and all other liability pursuant to Chapter 287, RSMo. A copy of the bylaws of the association or organization, if applicable, shall also be submitted. If there is a conflict between these bylaws or trust agreement and any rule or statute, such statute or rule shall supersede the bylaws or trust agreement; 2. An individual application of each member of the group applying for coverage in the trust on division-approved form included herein (Application for Membership In The, WC-81B), including acceptance or execution of the trust agreement, current financial statements, experience modification worksheet from the uniform experience modification plan of the advisory organization, premium worksheet, and three (3) years prior loss runs for all members. The loss runs shall be filed separately and combined; 3. A current financial statement of each member of a self-insurers’ group which taken collectively depicts the combined net worth of all members applying for coverage on the inception date of the trust which shall not be less than five (5) million dollars; 4. A composite listing of the estimated annual premium to be developed by each member of the group individually and in total as a group. The trustees shall provide proof, satisfactory to the division, that the total estimated annual premium of the trust will be at least one (1) million dollars; 5. Proof of payment by each member of not less than twenty-five percent (25%) of the estimated annual premium into a designated depository in the state of Missouri at inception, with the remainder paid in equal monthly or quarterly payments during the premium year, however, a member may make premium payments in advance of this schedule; 6. A nonrefundable filing fee in the amount of five hundred dollars ($500) payable to the Division of Workers’ Compensation; 7. Designation of the board of trustees and executive director of the trust. The executive director may be the chairman of the board of the trust or another person, so long as the designee meets the requirements of paragraph (1)(A)3.; 8. A budget showing all expected income and expenses on an accural basis for the trust’s first year; 9. Proof shall be provided to demonstrate that, within its own organization, the trust has ample facilities and competent personnel to service its own program with respect to underwriting matters and safety/loss control services or shall contract with an approved service company to provide these services. A service company shall have personnel or a safety/loss control service program certified by the division’s Missouri Workers’ Safety Program. Underwriting guidelines and the safety/loss control service program shall be submitted to the division; and 10. Other relevant information including any supporting documentation as requested by the division. (B) The division shall make a preliminary determination based on the factors set out in paragraph (3)(I)1. to approve or deny the application and shall notify the applicant. Upon preliminary approval of the application, the trust shall comply with the following: 1. Security shall be furnished in the amount set by the division, which may be changed if it is deemed advisable. The security will be provided in accordance with paragraph (3)(B)1. of this rule except the minimum amount is set at five hundred thousand dollars ($500,000). Any trust in existence on the effective date of this rule shall comply with this requirement by December 31, 1997. Any collateralization of security shall be provided by the members of the trust or governing association or organization, if applicable, and shall not encumber the assets of the trust; 2. Provide confirmation of specific and aggregate excess insurance in a form and amount approved by the division and issued by a company admitted by the Department of Insurance, Financial Institutions and Professional Registration to transact business in this state or a substitute arrangement approved by the division. The insurance carrier shall be AM Best rated A- or better or shall have reserves acceptable to the department of a new and unrated company. The terms and conditions of the insurance contract shall be applicable only to Missouri. This coverage cannot be canceled or nonrenewed unless written notice by certified mail is given to the other party to the policy and to the division not less than sixty (60) days before termination by the party desiring to cancel or not renew the policy; and 3. Provide proof of a fidelity bond or employee dishonesty policy of not less than one (1) million dollars for trustees and service companies, as well as proof of an errors and omissions policy or professional liability policy for the service companies, and directors and officers liability policy for trustees of the plan in a form and an amount acceptable to the division. (C) If preliminary approval is given, the trustees shall be given thirty (30) days from the date of notice of preliminary approval in which to comply with the requirements included in the notice. If the requirements are not met within the time prescribed, the application shall be considered withdrawn. 1. At the discretion of the division, the trust may be granted additional time to meet the requirements for approval of the selfinsured program. A request for an extension of time shall be made in writing by the trust within the thirty (30)-day compliance period. If the division does not receive proof that all requirements for the self-insured program have been met within the time prescribed, the application shall be considered withdrawn. 2. The division shall make a final determination to approve or deny the application of the trust. Upon meeting the requirements, the trust shall receive a formal certificate approving its status as a self-insured trust. The privilege shall continue until revoked by the division or withdrawn by the trust. (D) Any trust that is finally approved under the provisions of subsection (5)(C), or has been approved prior to the effective date of this rule, shall also be required to remain in compliance with the provisions of paragraphs (5)(A)1. and 6.–10., the provision of subsections (5)(E) and (5)(F), and the provisions of sections (6)–(9) of this rule during the continued existence of the trust. 1. Any trust that is finally approved under the provision of subsection (5)(C), or has been approved prior to the effective date of this rule, shall also be required to maintain a minimum annual audited collected premium of at least one (1) million dollars, except as set out in paragraph (5)(D)2. 2. Any trust approved prior to the effective date of this rule that does not have a minimum annual audited collected premium of at least one (1) million dollars on the effective date of the rule shall not be required to comply with the provisions of paragraph (5)(D)1. Any such trust shall be required to maintain a minimum estimated annual premium level not less than ninety-five percent (95%) of the amount of that trust’s annual audited collected premium as of July 1, 1997. Any such trust shall maintain a surplus to annual audited collected premium ratio of at least twenty-five percent (25%). This ratio shall be determined annually beginning July 1, 1997, based on the trust’s most recent audited financial reports. The trust may elect to comply with the provisions of paragraph (5)(D)1. by July 1, 1997, in lieu of the requirements of this paragraph. (E) The trust shall have authority to admit and terminate members subject to the following: 1. After the inception date of the trust, prospective new members of the trust shall submit an application for membership to the board of trustees, on a form approved by the division included herein (Application For Membership In The, WC-81B). If approved by the trustees, the trust may immediately bind the new member. The application for membership with all documents required by paragraph (5)(A)2. and proof of compliance with subsection (5)(A), shall within fifteen (15) days of the effective date of the application, be filed with the division for approval or denial. The division shall approve or deny the application, and notify the trust, within twenty (20) days of receipt of the application; and 2. Individual members of a group shall be subject to cancellation by the division for failure to comply with any of these rules, or by the trust pursuant to the bylaws of the trust. Additionally, individual members of the trust may elect to terminate their participation in the trust subject to the provisions of their respective trust agreement or bylaws. However, such termination or cancellation shall not be effective for thirty (30) days, or such longer period as may be provided for in the trust agreement, after all parties have been notified of the termination or cancellation. (F) The privilege of the trust to self-insure may be revoked by the division at any time upon reasonable notice for good cause shown. Failure of the trust or any member of the trust to comply with any portion of this rule or with the rules of practice and procedure of the division or of the Labor and Industrial Relations Commission of Missouri, or with an order or decision of the Division of Workers’ Compensation, or the Labor and Industrial Relations Commission or Court of Appeals within the time prescribed therein, may be considered prima facie cause for revocation. Disregard of any of the provisions of Chapter 287, RSMo, as to the time, method or payment of compensation benefit, the furnishing of medical treatment, the filing of all accident and compensation reports, or failure to make payment of tax or assessments as required by statute, or willful and intentional violation with intent to defraud employees of their compensation rights, may also be cause for revocation. Insolvency of the trust, fraud or material misrepresentation in procuring the certificate of authority, or the misappropriation of trust funds by the executive director or trust shall also constitute cause for revocation. Upon failure of the trust to continuously maintain security in the amount required by the division, the selfinsurance privilege shall immediately terminate without notice and hearing. The trust may file for review of a revocation according to paragraph (3)(I)2. and subsection (9)(C) of this rule. (6) Trust Self-Insurers—Reports. (A) Reports as to financial standing, excess coverage, coded workers’ compensation payroll records, accident experience, premium collections, and compensation payments shall be made by each trust at the times and manner, and upon such forms as the division may require, as follows: 1. A statement of financial condition of the trust audited by an independent certified public accountant shall be filed annually with the division and within one hundred fifty (150) days after the end of the trust’s fiscal year. The division may grant additional time to file upon application of the trust for good cause shown. The financial statement, not limited to actuarially appropriate reserves, shall include as liabilities: all known claims and expenses associated therewith; all claims incurred but not reported and expenses associated therewith; all unearned premiums; and all bad debts. The division reserves the right to prescribe the type of audits to be made and a uniform accounting system to be used by self-insurers’ trusts and service companies to determine the solvency of the group selfinsurers’ trust; 2. An annual actuarial study regarding reserves for all known claims and expenses associated therewith, and claims incurred but not reported and expenses associated therewith, which shall be included in the actuarial study. The study shall be given by a member in good standing of the American Academy of Actuaries or of the Casualty Actuarial Society who has been approved as qualified for signing casualty loss reserve opinions by the Casualty Practice Council of the American Academy of Actuaries and shall have experience in Missouri workers’ compensation. The opinion shall be issued with a Statement of Actuarial Opinion as to the adequacy of the losses, loss adjustment expenses, and rates contained in the study; 3. Annually, or for a shorter term which must be approved by the division all rates utilized by the trust for each term must be filed. The rates must be accompanied by a report of estimated annual premium and projected expenses. Projected expenses should include estimated administrative expenses and estimated workers’ compensation liabilities. The statement of estimated workers’ compensation liabilities shall be actuarially developed and may be combined with the opinion required in paragraph (6)(A)2. Estimated annual premiums shall exceed projected expenses. Upon acceptance of the filed rates by the division, the accepted rate shall remain constant for the full term. The rates may be calculated as follows: A. Rates actuarially developed on the trust’s own experience; or B. From the pure premiums rates developed and published by the advisory organization or the Department of Insurance, Financial Institutions and Professional Registration; or C. From the rates calculated by the Department of Insurance, Financial Institutions and Professional Registration based on rates filed by the twenty (20) insurance companies providing the greatest volume of workers’ compensation insurance coverage; 4. A quarterly claim activity summary report listing paid and reserved indemnity, medical and claims expenses for each trust year. A trust year is considered open as long as one (1) claim for that trust year remains unsettled; 5. A copy of the minutes of all trustee meetings shall be submitted within thirty (30) days of the meeting; 6. A quarterly financial statement; 7. Annual tax and assessment reports of the Department of Insurance, Financial Institutions and Professional Registration which shall be filed with the department. The uniform experience rating plan promulgated by the advisory organization shall be used in determining the modified premium; 8. Additionally, trusts shall utilize a uniform experience rating plan promulgated by an approved advisory organization. Trusts shall develop experience ratings for their members based on the plan; 9. All advertising and informational brochures shall be submitted to the division for review and comment within thirty (30) days after distribution and use. If the division disapproves, the trust shall revise the material and distribute only the new material, which shall include an explanation of all changes to be sent to all persons that received the new material; 10. The trust shall notify the division at least thirty (30) days prior to any change in ownership, officers, trustees, operations, service company, address, security, or any other change that affects the trust’s self-insurance status. If a member of the trust changes address or ownership, the trust shall notify the division within thirty (30) days of the change; 11. The Annual Report for Self-Insured Trusts shall be filed annually with the division within one hundred fifty (150) days from the end of the calendar year; and 12. Other reports as determined by the division. (B) Any trust which fails or refuses to file the above reports within the time limits prescribed in these rules may be notified that its authority to be self-insured will be terminated according to the provisions of subsection (5)(E). (7) Trust Self-Insurers; Trustee Responsibilities. To ensure the financial stability of the operation of each self-insured trust, the board of trustees shall be responsible for all operations of the trust. The board of trustees shall have at least five (5) persons elected from the membership of the trust, association, or organization for stated terms of office, to direct the administration of the trust. The board’s duties shall include responsibility for approving application for membership in such trust. A trustee, employee of the trust, or immediate family member shall not be an owner, officer, or employee of the trust’s service company(ies). The board of trustees of each trust shall take all necessary precautions to safeguard the assets of the trust, including but not limited to, all of the following: (A) Where the trust has designated a fiscal agent to administer the financial affairs of the trust, the fiscal agent, as obligee, shall furnish security as provided by paragraph (5)(B)3. in an amount sufficient, but not less than one (1) million dollars, to protect the trust against the misrepresentation or misuse of any monies or securities. The amount of the bond or policy shall be determined by the division and evidence of such shall be filed as one (1) of the conditions required for approval of the establishment and continued operation of a self-insurers’ trust; (B) Retain responsibility for all monies collected or disbursed from the trust, which shall be placed in a designated depository. Trusts with three (3) years or less of experience shall separate all monies into a claims trust account and an administrative trust account. The claims trust account shall consist of the loss and loss adjustment expense portion of the premium. The remaining premium shall be placed in the administrative trust account. Such designated depository shall be a Missouri bank or trust company. Interest earned shall accrue to its respective account. Such accounts shall be invested in United States treasury bills, notes, or bonds, certificates of deposit issued by a duly chartered commercial bank, or a transaction account of the designated depository. The executive director of the trust shall establish a revolving trust or account for use by the authorized service company, for use in claims payments; (C) An audit of the accounts and records of the trust shall be conducted annually or at any time required by the division, at the expense of the trust unless the audit is conducted by the division. Audits shall be made by independent certified public accountants or by authorized representatives of the division. The division reserves the right to prescribe the type of audits to be made and a uniform accounting system to be used by self-insurers’ trusts and service companies to determine the solvency of the group self-insurers’ trust; (D) Monies collected as premiums shall not be utilized by the board of trustees or its fiscal agent, service company or executive director for any purpose unrelated to workers’ compensation. Further, monies shall not be borrowed from the trust, or in the name of the trust, without prior approval of the division which shall be based on the nature and purpose of such loan. Surplus monies from a prior trust year not needed for current obligations may be invested as set out in subsection (7)(B) of this rule. Upon approval of the division, up to twenty-five percent (25%) of these surplus monies may be invested in securities designated by the Office of the State Treasurer as acceptable collateral to secure state deposits pursuant to section 30.270.1, RSMo; (E) Deposits in commercial banks shall be limited to institutions in Missouri and shall not exceed the federally insured amount in any one (1) account, except that the federally insured amount on any one (1) account may be exceeded if the amount involved in such an account is fully collateralized under banking rules for political subdivisions, but may not otherwise exceed either of the following factors: 1. Five percent (5%) of the combination of surplus and undivided profits and reserves as currently reported for each bank in this state in the biennial report of the Division of Finance of the Department of Economic Development; and 2. Five hundred thousand dollars ($500,000) per institution; (F) The board of trustees may delegate authority for specific functions to the plan administrator of the self-insured trust. The functions which may be delegated include, but are not limited to, contracting with a service company, determining the premium charged and refunds payable to members, and approving applications for membership. All delegated authority shall be specifically defined in the written duly adopted bylaws of the trust and shall be subject to final approval by the division; and (G) The trustees shall not have authority to extend credit to individual members for payment of premium. (8) Trust Self-Insurers Trusts—Discounts, Sur charges, Surplus Distribution, Deficits. (A) The trust shall not authorize total discounts for any individual member exceeding twenty-five percent (25%). All discounts shall be based on objective quantitative factors and applied uniformly to all trust members. (B) The trustees of any trust may apply a surcharge in excess of the estimated annual premium to any member with an unfavorable loss experience. (C) Any surplus monies for a trust year in excess of the amount necessary to fulfill all obligations under the Chapter 287, RSMo, for that trust year, including a provision for claims incurred but not reported, may be declared to be refundable by the trustees one (1) year after the close of the trust year and shall be payable to the members after having been approved by the division. Any request for distribution of surplus monies must be accompanied by the actuarial opinion required by paragraph (6)(A)2. of this rule. The division will grant the application if sufficient monies are retained to assure that total assets are greater than total liabilities for each trust year. (D) In the event of an aggregate deficit in all trust years, the trust shall immediately notify the division and the deficit shall be made up immediately from any of the following: 1. By an increase to the trust’s security amount; 2. By assessment of the membership, as indicated in the trust’s bylaws; 3. By increased rates for subsequent years; or 4. By such alternative method as the division may approve. (E) Trusts with more than three (3) years of experience shall meet the following: aggregate surplus plus their current security amount shall be greater than either one and one-half (1 1/2) times the largest historical per occurrence retention or twenty percent (20%) of the trust’s current estimated annual premium. If the trust does not meet the surplus requirement within the term of the plan of action approved by the division, or any extension that may be granted at the division’s sole discretion, the trust shall come into compliance by utilizing any of the four (4) options available in subsection (8)(D). (9) Individual Self-Insured Employers and Trust Self-Insurers—Location of Administration or Service Office, Miscellaneous. (A) The division shall have the authority to conduct audits relating to safety, claims and any other audits deemed necessary and appropriate as determined by the division, and such audits will be performed at the expense of the employer or trust, unless the audit is conducted by the division. (B) Employee leasing arrangements shall comply with rules promulgated by the Department of Insurance. (C) Any order of the division may be reviewed on application of the self-insured employer or trust. The director or the director’s designee shall review the matter, including the discretion to take evidence, if necessary in the review. 1. Any review by the director or the director’s designee that involves the taking of evidence shall be conducted as a hearing according to the provisions of 8 CSR 502.010. Any order of the director or the director’s designee shall be subject to review according to the provisions of sections 287.470 and 287.480, RSMo. 2. Any review by the director or the director’s designee that does not involve the taking of evidence shall be conducted informally. Any order of the director or the director’s designee shall be subject to review by the director of the Department of Labor and Industrial Relations. AUTHORITY: sections 287.280 and 287.650, RSMo 2000.* Original rule filed Dec. 28, 1953, effective Jan. 3, 1954. Amended: Filed Jan. 15, 1960, effective Jan. 26, 1960. Amended: Filed Sept. 4, 1963, effective Sept. 15, 1963. Amended: Filed Jan. 8, 1971, effective Jan. 19, 1971. Amended: Filed Dec. 14, 1972, effective Dec. 26, 1972. Amended: Filed Aug. 26, 1975, effective Sept. 5, 1975. Rescinded: Filed Oct. 27, 1982, effective March 11, 1983. Readopted: Filed Jan. 11, 1982, effective June 11, 1982. Rescinded and readopted: Filed March 6, 1996, effective Nov. 30, 1996. Amended: Filed Aug. 15, 2008, effective Feb. 28, 2009. *Original authority: 287.280, RSMo 1939, amended 1957, 1965, 1974, 1980, 1981, 1993, 1995, 1998 and 287.650, RSMo 1939, amended 1949, 1961, 1980, 1993, 1995, 1998.