Bid Procedure

PURPOSE: This rule establishes a bid procedure for the Missouri Horse Racing Commission. (1) The executive director shall use the bid procedures set forth in chapter 19 whenever s/he exercises the authority to directly purchase as provided in section 313.560, RSMo (1986). (2) The director shall solicit competitive bids for goods or services, except as provided in 12 CSR 50-19.040. The solicitations shall be based on written specifications. (A) The director, whenever possible, shall solicit a minimum of three (3) bids. (B) Specifications shall be in generic or functional terms unless it is not reasonably possible to describe required goods or services in generic or functional terms. (C) Whenever it is not reasonably possible to describe required goods or services in generic or functional terms, the director may specify two (2) or more brand names or one (1) brand name together with the terms or substantially equivalent. (D) The director shall administer this procedure to encourage the submission of bids by minorities. (3) The director may solicit bids by mail, by telephone, in person, through advertising or any combination thereof, whichever in his/her judgment is the most prudent and practical under the circumstances to insure cost efficiency in the purchase of the goods or services required. (4) The director shall publicize his/her bid solicitation in a manner which is calculated to reach the maximum number of vendors under the circumstances. (5) The director shall allow at least five (5) business days for the vendor bids prior to the award of the contract under this section. (6) The director shall select the lowest and best terms on an evaluated basis in awarding the contract. AUTHORITY: section 313.560, RSMo 1986.* This rule originally filed as 12 CSR 5019.010. Original rule filed Dec. 15, 1986, effective March 26, 1987. Moved to 11 CSR 45-59.010, effective Aug. 28, 1995. *Original authority: 313.560, RSMo 1986, amended 1987.