Safety Inspection Certificate

PURPOSE: This rule provides uniform procedures for the proper use of the MVI-2 form. These procedures are necessary to ensure that correct and complete information is recorded on the form. The completed form is needed to evaluate inspections conducted at each station and provides a record of inspections performed. The form is also used as a receipt for vehicle owners. (1) The safety inspection certificate, in print or digital format, will be used as an approval certificate, rejection notice, and station record. (A) When completed in print format, the safety inspection certificate shall be signed by the inspector/mechanic who inspected the vehicle; the appropriate copy of the certificate shall be provided to the vehicle owner. (B) When completed in digital format, the safety inspection certificate may be requested by the vehicle owner, in print or digital format. (C) Safety inspection certificates in print format will be issued by the Missouri State Highway Patrol to inspection stations by number without charge. Safety inspection certificates in print format are eligible for use only by the station to which they are properly issued. A station owner shall be accountable for each set. (D) Safety inspection certificates may be accessed by official motor vehicle safety inspection stations in a digital system of the Missouri State Highway Patrol, when such digital system exists. A station owner shall be accountable for all digital safety inspection certificates accessed/completed by station personnel and will assure that only station personnel authorized by the Missouri State Highway Patrol access the digital system. (E) A safety inspection certificate, in print format or in a digital system of the Missouri State Highway Patrol, shall be completed in every instance when a vehicle is presented for inspection, and no part of the certificate shall be filled out until the vehicle has been presented for inspection. All applicable blanks or spaces on the certificate shall be completely and accurately filled out in a legible manner. The inspector/mechanic shall obtain the identification number from the vehicle and accurately record the number on the certificate in the appropriate field. If a vehicle does not have an identification number, the inspector/mechanic shall write the word “None” on the certificate in the appropriate field. When utilizing safety inspection certificates in print format, stations will issue approval certificates or rejection notices from one (1) book at a time, twenty (20) sets to a book, using their lowest numbered book. (2) Approval of Vehicle. (A) If each item of equipment required to be inspected meets HIGHWAY PATROL the inspection requirements, an inspection sticker or decal will be appropriately applied to the vehicle. If information available indicates the vehicle was repaired prior to the inspection (i.e., new tires, windshield, etc.), the appropriate box on the certificate shall be marked. The inspector/mechanic shall record the sticker or decal number on the certificate in the appropriate field. (B) The safety inspection certificate, with approval indicated, shall be provided to the vehicle owner in print format. If the inspection is documented in a digital system of the Missouri State Highway Patrol, a copy shall be provided to the vehicle owner when requested. A safety inspection certificate indicating approval will not be issued, under any circumstances, without the issuance of an inspection sticker or decal. (C) No inspection sticker number or decal number shall be recorded on the safety inspection certificate until the time a complete and proper inspection has been made and the vehicle described meets the minimum inspection standards established by rule; nor shall any signature of an inspector/ mechanic be recorded until the vehicle has been completely and properly inspected. (3) Rejection of Vehicle. (A) If any component fails to meet minimum inspection standards, the vehicle shall be rejected and the defect code(s) and description(s) shall be documented in the appropriate field(s) of the safety inspection certificate. If any defective component has prescribed tolerances or measurements, the measurement taken by the inspector/mechanic shall be recorded on the safety inspection certificate. (B) If a load-carrying ball joint is rejected because of movement in excess of prescribed tolerances, the measured movement shall be recorded on the safety inspection certificate, with a notation regarding whether the movement is vertical or horizontal. (C) The vehicle owner must be informed of the right to remove the vehicle and seek repair of defective components elsewhere. The inspector/mechanic shall provide their identifying information in the appropriate fields of the safety inspection certificate. (D) Before any repairs are made by the inspection station at which the safety inspection was completed, the vehicle owner shall be provided with a written estimate, in print or digital format, of the total cost for the repair of identified defective components. (E) If the vehicle is removed from the inspection station without repair of defective components, a rejection notice shall be provided by the inspector/mechanic to the vehicle owner, in print or digital format. Such rejection notice shall indicate the vehicle was not approved, and shall document all defective components identified during the inspection; the station shall retain all remaining print format copies of the safety inspection certificate in station files, except that if documented in a digital system of the Missouri State Highway Patrol, stations are not required to maintain records in print format. (F) When a previously rejected vehicle is returned for reinspection after repair, the owner should present the rejection notice to station personnel. Copies of the safety inspection certificate having control numbers that correspond with the owner’s rejection notice will be obtained from the station’s files, or accessed digitally if the initial inspection was documented in a digital system of the Missouri State Highway Patrol. A reinspection will consist of only those components that were rejected during the initial motor vehicle safety inspection. If, upon reinspection, the vehicle is approved, an inspection sticker or decal will be appropriately applied to the vehicle. The inspector/mechanic who made the reinspection shall complete all fields within the reinspection section of the safety inspection certificate. The safety inspection certificate, with approval indicated, shall be provided to the vehicle owner in print format. If the inspection is documented in a digital system of the Missouri State Highway Patrol, a copy shall be provided to the vehicle owner if requested. The station shall retain a copy of the safety inspection certificate in station files, except that if the inspection is documented in a digital system of the Missouri State Highway Patrol, the station is not required to maintain the record in print format. (G) If the rejected vehicle is returned for a reinspection within twenty (20) consecutive days, excluding Saturdays, Sundays, and state holidays, no additional inspection fee can be charged for one (1) reinspection. (4) Inspection Station Record. (A) Inspection stations shall maintain a record, in print format, of any safety inspection certificate completed in print format, for a period of twenty-four (24) months from the date of inspection. Inspection station records are not required to be maintained in print format for safety inspections documented in a digital system of the Missouri State Highway Patrol. (B) All print format safety inspection certificates that are voided will be marked “Void.” All voided sets will be maintained in station records for a period of twenty-four (24) months from the date of voidance. (C) Missouri State Highway Patrol members or inspectors may review inspection station records at any time for any reason. (5) If a vehicle owner loses a print format approval certificate, the vehicle owner may obtain, within sixty (60) calendar days, a replacement approval certificate at no charge from the inspection station which made the original inspection. (A) If the original certificate was documented in a digital system of the Missouri State Highway Patrol, the digital system shall be used by the station, upon request, to provide a duplicate. (B) If the original certificate was completed in print format, the inspection station shall obtain information for a replacement approval certificate from the inspection station’s records, create a duplicate safety inspection certificate with the words “Replacement Certificate” written across the front, provide the appropriate copy to the vehicle owner, and file the remaining copies in station files. AUTHORITY: section 307.360, RSMo 2016.* Original rule filed Nov. 4, 1968, effective Nov. 14, 1968. Amended: Filed Oct. 28, 1969, effective Nov. 7, 1969. Amended: Filed March 9, 1970, effective March 19, 1970. Amended: Filed Aug. 13, 1970, effective Aug. 23, 1970. Amended: Filed Sept. 24, 1970, effective Oct. 4, 1970. Amended: Filed Nov. 9, 1971, effective Nov. 19, 1971. Amended: Filed Aug. 17, 1972, effective Aug. 27, 1972. Amended: Filed May 21, 1974, effective May 31, 1974. Amended: Filed Dec. 1, 1975, effective Dec. 11, 1975. Amended: Filed Jan. 12, 1982, effective April 11, 1982. Amended: Filed Aug. 15, 1983, effective Nov. 11, 1983. Amended: Filed April 2, 1992, effective Sept. 6, 1992. Amended: Filed June 2, 1993, effective Nov. 8, 1993. Emergency rescission and rule filed May 15, 1997, effective June 16, 1997, expired Nov. 30, 1997. Rescinded and readopted: Filed May 15, 1997, effective Nov. 30, 1997. Amended: Filed Aug. 15, 2001, effective Feb. 28, 2002. Amended: Filed July 12, 2024, effective Jan. 30, 2025. *Original authority: 307.360, RSMo 1967, amended 1971, 1973, 1979, 1999.