General Provisions

PURPOSE: This rule describes the method that will be utilized for administering the Energy Set-Aside Fund. (1) Eligibility. (A) Energy-using sectors or entities as defined in 10 CSR 1402.010 and as designated and announced by the department in accord with 10 CSR 140-2.020(2) are eligible to submit an application for loan funds or financial assistance to implement an energy conservation project provided the following criteria are met by the applicant: 1. The applicant’s proposed project must be located within the borders of Missouri; 2. The applicant must own and operate the building, facility, or system associated with the proposed project unless otherwise agreed to by the department; 3. The building, facility, or system proposed to receive Energy Conservation Measures (ECMs) must have a useful life and an expected operational life greater than the loan repayment period as determined by the department; 4. The applicant must not be in default or have a pending event of default; 5. The applicant must have no outstanding or known unresolved actions for violations of applicable federal, state, or local laws, ordinances, and rules; and 6. The applicant must not be an electric or natural gas utility. (2) Application Cycle(s) Information. Application cycle(s) information including cycle opening and closing dates, information designating eligible applicant sectors for each application cycle, allocation of total dollars available for loans in each designated applicant sector, and interest rates will be published periodically by the department through public information methods. Information relating to selection criteria and other relevant information or guidance is available by contacting the Division of Energy’s Energy Loan Program, Program Clerk, PO Box 176, Jefferson City, MO 65102. (3) Equity. Equity in distribution and access to loan funds, among and within sectors or entities will be addressed periodically. Equity will be assessed by analyzing factors including but not limited to applicant’s access to other capital, interest rates, entity or sector demand, loan fund balance, public/private partnership potential, and emergency needs. Equity will be assured by managing factors including but not limited to eligibility, fund allocation, interest rates, and other variables among sectors or entities. (4) Application. (A) Application for loan funds may be submitted for the purpose of implementing an energy conservation project. A Technical Assistance Report (TAR) must accompany the application or be on file with the department. The application and TAR shall be in a form required by the department which the department may revise from time-to-time. A copy of the application form and TAR format may be obtained from the Division of Energy’s Energy Loan Program, Program Clerk, PO Box 176, Jefferson City, MO 65102. 1. The TAR must be prepared by an architect or professional engineer with demonstrated energy-related competency when identifying and specifying the project’s likely energy savings and related energy cost savings requires education, training, and experience in a manner consistent with sections 327.091 and 327.181, RSMo. Examples of such instances include complex energy projects, such as variable air volume, constant air volume, chillers, water towers, multizone cooling systems, building automation systems, air handling distribution systems, or bubble diffusers for a water treatment facility. 2. The TAR does not need to be prepared by an architect or professional engineer for projects where the energy savings and related energy cost savings can be determined with sufficient inputs on the loan application worksheets or for simple energy projects. Examples may include lighting upgrades, boiler upgrades, water heater upgrades, window replacements, insulation, photovoltaic solar systems, motor upgrades, or appliance replacements for an entire building. 3. Division of Energy may seek guidance from the board in determining whether identifying and specifying the project’s likely energy savings and related energy cost savings requires architectural or professional engineering education, training, and experience. (B) Each application must be completed, signed by an authorized official, and in accordance with 327.411, RSMo, if required, dated and accompanied by designated information requested by the department to determine the feasibility of the project and the financial risk of the proposed loan transaction. (C) The department may request additional information as needed to determine the feasibility of the project, the projected energy savings from the project, and the financial risk of the proposed loan transaction. All applications for loans shall be approved or disapproved within ninety (90) days of receipt of application by the department’s Division of Energy or within ninety (90) days of the application cycle in the event of a competitive cycle or stand approved as submitted, provided that only complete applications, as determined by the department in its sole discretion, shall be deemed received by the department and eligible for loans. Applications which are not on the approved form or which do not provide all information required will be considered incomplete and may be rejected. (D) Applications received after a designated cycle closing date will not be considered for that cycle. Any late applications will be held for consideration during subsequent eligible application cycles. (E) Information submitted to or obtained by the department that meets requirements of section 640.155, RSMo, shall be considered confidential. (5) ECM Eligibility. (A) All ECMs for which financial assistance is being sought must be identified in a TAR. 1. A project comprised of one (1) or more ECMs must have a payback score, as determined by the department, of at least six (6) months and no more than ten (10) years or eighty percent (80%) of the expected useful life of the ECMs when the expected useful life exceeds ten (10) years. The expected useful life shall not exceed twenty (20) years. At the department’s discretion, an energy conservation loan may be approved that couples an energy conservation project with an applicant’s capital improvement project provided the loan amount from the department complies with the limitations described earlier in this paragraph. 2. The department may determine that an applicant with any portion of an ECM completed, purchased, in progress, or initiated in any manner prior to loan award is ineligible to receive loan funds for that ECM. Eligible project costs are limited to those specified in the loan agreement or associated documents. 3. The expected useful life of a proposed ECM must exceed the ECM’s repayment period. (B) All costs incurred after the current loan cycle announcement is published in the “In Addition,” that are associated with the installation of an ECM, including in-kind labor costs and energy audits subject to the limitations in paragraph (5)(A)2. of this section, may be eligible as project costs. The loan agreement or associated documents will specify the portion of the project in the application that is eligible for reimbursement. (C) ECMs previously funded by the department are not eligible for additional funding. (6) Selection. (A) Applications for loans shall be approved, disapproved, or approved in part or otherwise acted upon by the department director or his/her designee pursuant to section 640.653.3, RSMo. (B) The applicant must be an acceptable credit risk as determined by the department and capable of repaying the requested loan amount based on a financial risk analysis that may be performed by the department or the department’s designee. (C) In the event there is competition for funds, eligible applications shall be given a payback score for selection for funding using criteria set forth in the application cycle notification and in compliance with section 640.653, RSMo. (D) The ECM costs and energy savings shall be computed using engineering and calculation methods prescribed by the department. (E) Approved ECMs are determined solely by the department and shall be identified to the borrower in the loan agreement or associated documents. (7) Loan Execution. (A) An applicant approved for a loan shall execute a loan agreement in a form prescribed by the department that identifies the buildings, facility, system, or equipment associated with the implementation of the project, the approved ECMs, loan amount, and loan terms and conditions. A properly formatted copy of the loan agreement is available from the Division of Energy’s Energy Loan Program, Program Clerk, PO Box 176, Jefferson City, MO 65102. (B) The department shall charge interest on loans under the provisions of section 640.660.1, RSMo. Interest rates shall be established at the beginning of each application cycle and remain fixed for the length of the loan agreement. (C) The department will not execute a loan for less than five thousand dollars ($5,000). (8) Borrower Responsibilities. (A) The borrower shall retain the TAR, loan documents, and all internal records directly related to the loan and project from the date the loan is executed to three (3) years after the loan agreement is retired or longer in the event of open audit findings or ongoing litigation. Upon receipt of a reasonable request, borrower will provide a copy of relevant records to the department. The borrower shall provide the requested records no later than ten (10) working days after receipt of request as evidenced by certified mail receipt. (B) The borrower shall comply with all loan agreement terms and applicable federal, state, and local laws, rules and regulations, including but not limited to those governing the design, acquisition, and installation of approved ECMs. (C) The borrower shall comply with the department’s reporting requirements pursuant to the loan agreement. (D) Within thirty (30) days after the completion of the project, the borrower shall submit to the department a project final cost report. A form is available from the Division of Energy’s Energy Loan Program, Program Clerk, PO Box 176, Jefferson City, MO 65102. (9) Monitoring. (A) The department or its designee may perform on-site monitoring, and audit or inspect records relating to any loan from the date of loan approval to date of loan retirement. The borrower shall allow entry to its property by persons authorized by the department, during normal business hours, to carry out the department’s monitoring responsibilities. (B) The department may request information from a borrower as needed for review and evaluation of an energy conservation project. The borrower shall, upon receipt of request, provide the requested information to the department within ten (10) working days. (10) Events of Default. (A) For purposes of administering the Energy Loan Program, an event of default shall include but not be limited to the following: 1. A failure by the borrower to make a timely payment on the loan; 2. Any material inaccuracy in any representation or warranty contained in, or made in connection with the execution and delivery of the loan agreement, or in any other documents furnished in support of the loan agreement; 3. Any failure by the borrower in the performance of any term, covenant, or agreement contained in the loan agreement; 4. A finding that the borrower is insolvent, fails to pay its debts as they mature, or voluntarily files a petition seeking reorganization, the appointment of a receiver or trustee, or liquidation of the borrower or of a substantial portion of the borrower’s assets, or to effect a plan or other arrangement with creditors; or an adjudication of bankruptcy against the borrower; or an involuntary assignment by the borrower for the benefit of creditors; 5. The filing of an involuntary petition against the borrower under any bankruptcy, insolvency or similar law, or seeking the reorganization of or the appointment of any receiver, trustee, or liquidator for the borrower, or of a substantial part of the property of the borrower, which is not dismissed within thirty (30) days, or the issuance of a writ or warrant of attachment or similar process against a substantial part of the property of the borrower which is not released or bonded within thirty (30) days of issue; 6. The rendering of any final judgment by a court of law against the borrower for the payment of an amount that materially affects the financial stability of the borrower, or that may adversely affect any assets given as security for the borrower’s obligations under the promissory note executed in accordance with the loan agreement that is not covered by liability insurance, and is not discharged within thirty (30) days of the date the judgment is rendered; or, the date such judgment is affirmed on appeal, provided that execution of the judgment was effectively stayed pending the appeal; 7. A finding that the borrower is in noncompliance with department rules and regulations and a failure to take appropriate action to resolve the noncompliance to the satisfaction of the department. (B) The borrower shall give the department written notice of any event which may constitute an event of default within fifteen (15) days of the occurrence of such event. (C) The director shall determine when, and if, an event of default has been committed by the borrower. Having determined an event of default has occurred, the director shall notify the borrower in writing, and provide for a reasonable period of time, not to exceed fifteen (15) days, to correct the default and return to compliance with all terms and conditions of the loan agreement unless otherwise provided by law. (D) Should the borrower fail to correct the default and return to compliance in a timely manner to the satisfaction of the department the director may declare the loan, accrued interest, late penalties, and other moneys duly owed by the borrower, immediately due and payable in full. (11) Remedies to Default. The department director may seek remedies to default or event of default available under section 640.660.4, 640.660.5, or 640.672, RSMo, and may exercise any right under law for a remedy to default. AUTHORITY: sections 640.651–640.686, RSMo 2016 and RSMo Supp. 2024.* This rule originally filed as 10 CSR 140-2.020 and 4 CSR 340-2.020. Original rule filed July 6, 1998, effective Feb. 28, 1999. Emergency amendment filed Sept. 30, 2010, effective Oct. 10, 2010, expired April 7, 2011. Amended: Filed Oct. 1, 2010, effective March 30, 2011. Moved to 4 CSR 340-2.020, effective Aug. 28, 2013. Amended: Filed Nov. 17, 2014, effective May 30, 2015. Amended: Filed March 27, 2018, effective Oct. 30, 2018. Moved to 10 CSR 1402.020, effective Jan. 15, 2020. Non-substantive change filed April 29, 2024, published June 30, 2024. Amended: Filed Aug. 6, 2024, effective March 30, 2025. *Original authority: see Missouri Revised Statutes 2016 and Missouri Revised Statutes Cumulative Supplement-2024.