Annual Financial Reports of Political Subdivisions

PURPOSE: This rule implements section 105.145, RSMo, which provides for the state auditor to prescribe by rule the form of annual financial report to be filed by political subdivisions and the time within which the annual financial report shall be filed. (1) An annual financial report shall be filed with the State Auditor’s Office by every political subdivision. The annual financial report shall be set forth on the financial report form available from the State Auditor’s Office and on its website, or may be in a form determined by the political subdivision which shall contain, at a minimum, the following: (A) The balance at the beginning of the reporting period of each fund; (B) A summary of the receipts during the reporting period of each fund; (C) A summary of the disbursements during the reporting period of each fund; (D) The balance at the end of the reporting period of each fund; (E) A statement of the bonded indebtedness at the beginning and end of the reporting period; and (F) The property tax rate levied for each fund expressed in cents per one hundred dollars ($100) assessed valuation. (2) In lieu of filing an annual financial report, a political subdivision may file an independent audit report prepared by a certified public accountant which, at a minimum, must contain the items listed in section (1) above. (3) Notwithstanding any other provision of this rule, a political subdivision whose cash receipts for the reporting period are ten thousand dollars ($10,000) or less may file an annual financial report in a form determined by the political subdivision which need only contain the following: (A) The cash balance at the beginning of the reporting period of each fund; (B) A summary of cash receipts during the reporting period of each fund; (C) A summary of cash disbursements during the reporting period of each fund; and (D) The cash balance at the end of the reporting period of each fund. (4) The annual financial report shall be mailed to the State Auditor’s Office at PO Box 869, Jefferson City, MO 65102, or emailed to LocalGovernment@auditor.mo.gov. (5) An unaudited annual financial report shall be submitted within six (6) months after the end of the political subdivision’s fiscal year; an audit report prepared by a certified public accountant shall be submitted within six (6) months after the end of the political subdivision’s fiscal year; any such reports due between August 28, 2015, and November 30, 2015, may be filed on or before December 31, 2015. AUTHORITY: section 105.145, RSMo Supp. 2023.* Original rule filed Oct. 13, 1983, effective Jan. 13, 1984. Amended: Filed June 29, 2006, effective Jan. 30, 2007. Amended: Filed March 1, 2012, effective Aug. 30, 2012. Amended: Filed Sept. 23, 2014, effective April 30, 2015. Emergency amendment filed Sept. 1, 2015, effective Sept. 11, 2015, expired March 8, 2016. Amended: Filed Sept. 1, 2015, effective March 30, 2016. Amended: Filed May 25, 2023, effective Nov. 30, 2023. *Original authority: 105.145, RSMo 1965, amended 1983, 2009, 2016, 2017, 2022.