Open Records Policy

PURPOSE: This rule explains the open records policy for the County Employees’ Retirement Fund. (1) Individuals requesting records of meetings or other information about County Employees’ Retirement Fund (CERF) must submit a written request to the Plan Administrator. After the request is received, CERF will provide “nonidentifiable” information including names, positions, pension amounts, and length of service in compliance with the Missouri Open Records Law. Under no circumstances will CERF disclose addresses, telephone numbers, or other identifiable information. (2) Individuals whose requests arise out of civil litigation, including divorce proceedings, must also submit a written request to the Plan Administrator. If more detailed information is requested than names, positions, pension amounts, and lengths of service, the requestor must obtain a signed release executed by the CERF member on whom the information is sought. (3) Individuals requesting information about and/or acting on behalf of a CERF member must provide the Plan Administrator with a written authorization to do so. When a telephone contact occurs, basic, nonidentifiable information may be provided if the caller can provide the member’s Social Security number and date of birth. (4) Individuals requesting member records for purposes of seeking election to the board of directors shall be charged a reasonable cost established by a schedule promulgated by the board of directors to cover the administrative costs of providing such information. AUTHORITY: section 50.1032, RSMo 2016.* Original rule filed July 29, 1997, effective Jan. 30, 1998. Amended: Filed Sept. 29, 2000, effective March 30, 2001. Amended: Filed Oct. 15, 2025, effective April 30, 2026. *Original authority: 50.1032, RSMo 1995.