Records

PURPOSE: This rule defines student records required to be kept by programs of professional nursing. (1) Transcripts. (A) Transcripts of all courses attempted or completed by each student attending the program shall be maintained permanently. (B) The official transcript shall identify the following: 1. Date of admission, date of separation from the program, hours/credits/units earned, and the diploma/degree awarded; and 2. Transferred credits, including course titles and credits earned. Name and location of the credit-granting institution shall be maintained as part of official records. (C) Transcripts, including microfiche and computer files, shall be stored in a secured area. (2) School Records. (A) Student records shall be stored in an area which is theft resistant and where confidentiality can be ensured or according to sponsoring institution policies for secure storage of records. (B) The nursing program shall maintain records as required by institutional and nursing program policies. (3) Compliance with the Family Education Rights and Privacy Act (FERPA) and any applicable regulations shall be strictly maintained. AUTHORITY: sections 335.036 and 335.071, RSMo 2016.* This rule originally filed as 4 CSR 200-2.110. This version of rule filed April 20, 1973, effective May 1, 1973. Amended: Filed Dec. 12, 1975, effective Dec. 22, 1975. Readopted: Filed March 12, 1981, effective June 11, 1981. Emergency rescission filed Oct. 22, 1981, effective Nov. 1, 1981, expired Feb. 19, 1982 (Original Rule). Rescinded: Filed Oct. 22, 1981, effective Feb. 11, 1982 (Original Rule). Rescinded and readopted: Filed Sept. 25, 1991, effective March 9, 1992. Amended: Filed Aug. 6, 1998, effective Feb. 28, 1999. Amended: Filed Dec. 1, 2000, effective May 30, 2001. Moved to 20 CSR 2200-2.110, effective Aug. 28, 2006. Rescinded and readopted: Filed April 17, 2007, effective Dec. 30, 2007. Amended: Filed Jan. 11, 2013, effective July 30, 2013. Amended: Filed Feb. 5, 2018, effective Aug. 30, 2018. AND INSURANCE *Original authority: 335.036, RSMo 1975, amended 1981, 1985, 1993, 1995, 1999, 2007, 2008, 2011 and 335.071, RSMo 1975, amended 1981, 1999.