Public Use of Certain Department Buildings

PURPOSE: This rule establishes standards and procedures for authorizing public use of certain department-owned or leased buildings. (1) Except as otherwise provided in this Code, by special area regulations or as stipulated by the director, business hours of department buildings may be established by the site administrator. Public use of department buildings for purposes other than the primary building function is prohibited, except that use by other government entities or not-forprofit organizations involved in fish, forestry and/or wildlife resources conservation may be authorized, at times and under conditions that do not interfere with the department building function. (2) Special Building Use Permit. (A) Any person, organization or government entity seeking use of a department building must apply for a special building use permit on forms provided by the department. (B) Failure to properly complete and provide all requested information on the application shall result in denial of a permit. (C) Applications may be submitted by mail, in person to the site administrator during established business hours or to another designated location, but must be received at least seven (7) days prior to the date of the requested building use. (D) A permit shall be issued or denied by the site administrator no later than three (3) calendar days following receipt of the completed application. (E) The permit shall specify the conditions, including any restrictions, under which the permittee is authorized to conduct an activity during a time period specified. Upon expiration of a permit, a new permit may be issued based on a new application. (F) The site administrator shall issue permits on a first-come, first-served basis. (G) The site administrator may disapprove an application or cancel an issued permit, including an activity in progress, if the activity violates any provisions or restrictions of the permit. (H) Nothing in this rule shall prevent the site administrator from reserving certain times for official government business; setting aside certain days and times for maintenance, construction or repair; preempting an approved use to allow for official government business; or prohibiting use to all applicants. (I) Services normally provided at a building shall be provided without charge. The applicant may be required to pay costs for utilities, maintenance, supporting physical arrangements or additional personnel over and above the services normally provided. The site administrator may require a deposit in the amount of estimated additional costs before issuing a permit. Payment of additional costs may be waived by the site administrator where it is impractical to identify the additional costs or where the amount is small. AUTHORITY: sections 40 and 45 of Art. IV, Mo. Const. Original rule filed April 21, 1993, effective Jan. 1, 1994. Amended: Filed May 6, 1998, effective March 1, 1999.