-5: Submission of Compliance Assurance Programs

-5: Submission of Compliance Assurance Programs A. General Requirements - It is the responsibility of the manufacturer to take the following actions: 1. Execute every aspect of its compliance assurance program. 2. Take any required corrective action with respect to such program. B. The manufacturer shall cooperate with the approved construction inspection agency by providing such agency with all necessary reports, information, documents, records, facilities, equipment samples, and other assistance for assuring compliance. C. An application for approval of a compliance assurance program shall be submitted in the form of a compliance assurance manual containing complete documentation of all the compliance assurance activities of the manufacturer. The manual shall include an index and shall treat in detail the following material: 1. Organizational Structure. a. An organizational structure (including names, training, and qualification of responsible officers and employees) for implementing and maintaining the compliance assurance program and its functional relationship to other elements of the manufacturer’s organizational structure. The personnel in charge of the compliance assurance program must be independent of the production department. b. A uniform system of audit (in-depth analysis of program effectiveness and means to identify deficiencies) to monitor program performance periodically. c. A system to control changes in production or inspection procedures. d. A system to assure that working drawings and specifications, working instructions and standards, procurement documents, etc., conform to the approved building system. e. A serial numbering system for modular building units or components. f. The method of storing, handling, issuing, attaching, and accounting for all labels to assure that they are attached only to modular building units or components manufactured pursuant to an approved building system and inspected pursuant to an approved compliance assurance program. g. A procedure for periodic revision of the manual. 2. Materials Control a. Procedures for inspection of materials, supplies, and other items at the point of receipt. b. Method for protection of materials, supplies, and other items against deterioration prior to their incorporation into the labeled modular building unit or component. 3. Production Control. a. Procedures for timely remedial and preventive measures to assure product quality. b. Provision, maintenance, and use of testing and inspecting equipment to assure compliance with the approved building system. c. Provision of necessary authority to reject defective work and carry out compliance assurance functions, notwithstanding any conflict with production department goals and needs. d. A schematic detail of the manufacturing operation showing the location of inspection stations and “hold” points for mandatory inspection characteristics. e. Inspection and test procedures, including accept/reject criteria and mandatory inspection characteristics. f. Standards of workmanship. g. Provision for disposal of rejects. 4. Finished Product Control a. Procedure for final inspection of all modular home or components before shipment to the site or storage point, including identification and labeling. b. Procedure for handling and storing all finished modular homes or components, both at the manufacturing plant or other storage point and after delivery to the site. c. Procedure for packing, packaging, and shipping operations and related inspections. 5. Installation Control. a. Installation procedures, including component placement, equipment, and procedures, field erection and finishing work, utility connection instructions, and all appropriate on-site inspection criteria and test descriptions. b. Organization provisions for field repair and disposal of rejects.