Meetings of the Association Directors

Meetings of the Association Directors. An annual meeting of the Association shall be held in the month of January in the office of the Secretary of State unless the Secretary or Chairman, upon proper notice, shall designate some other date and/or location. Written notice of the annual meeting, or of any special or emergency meeting, including the time, place and purpose of such meeting, shall be sent to each Director not less than ten business days prior to the date of the meeting. All meetings shall be open to the public and notice of their annual recurring date shall be contained in the minutes of the first annual meeting in accordance with the Mississippi Open Meetings Law. Miss. Code Ann. § 25-41-1 et seq. Three Directors shall constitute a quorum for the transaction of business. In the absence of a quorum, no formal action shall be taken except to adjourn the meeting to a subsequent date. The acts of a majority of Directors present at a meeting at which a quorum is present shall be the acts of the Association. Directors may participate in all Association meetings via phone conference or internet conferencing as needed including the submission of votes via email or teleconference. At the annual meeting, the Association may elect a Chairman from among its Directors. Such Chairman will assume office upon election and remain Chairman until the next annual meeting. Special and/or emergency meetings may be called by the Chairman, a quorum of the Directors or the Secretary of State, and will be held at times and places as may be necessary. At each annual meeting, the Directors shall review, consider and act on any matters deemed by the Association to be necessary and proper for the administration of the Association not in conflict with any other provisions of these rules.