Books and Records

Books and Records. Charitable organizations either registered with the Secretary of State or exempt from registration shall maintain accurate books and records of the solicitation activities of the organization for a period of at least three (3) years. Solicitation activities shall include all financial activities of the organization. The records shall be maintained at the offices of the charitable organization and shall be kept in an auditable format. By way of example such records shall include, but not be limited to, the following: (A) All check books, bank statements, cancelled checks and cash reconciliations of the organization; (B) All bills, statements and receipts (or copies thereof), paid or unpaid, relating to the business and operation of the organization; (C) Statements and records of all accounts in which the organization is vested; (D) All written agreements (or copies thereof) entered into by the organization with any entity, person or otherwise relating to the business of the organization as such; (E) General and auxiliary ledgers (or other comparable records) reflecting asset, liability, reserve, capital, income and expense accounts; (F) Current minutes of the meetings of the organization’s board of directors; and (G) Copies of all solicitation materials. [Adopted 11/28/2005]