Document Indexing and Other Procedures Before Archiving

Document Indexing and Other Procedures Before Archiving. Records are processed in accordance with the Mississippi Code § 75-9-519. A. Date and Time Stamp – The date and time of receipt are noted on the document or otherwise permanently associated with the record maintained for a UCC document in the UCC information management system at the earliest possible time. B. Cash Management – Transaction necessary to payment of the filing fee are performed. C. Document Review – The filing office determines whether a ground exists to refuse the document under Rule 9.3 1. File Stamp – If there is no ground for refusal of the document, the document is stamped or deemed filed and a unique identification number and the filing date is stamped on the document or permanently associated with the record of the document maintained in the UCC information management system. The sequence of the identification number is not an indication of the order in which the document was received. 2. Correspondence –If there is a ground for refusal of the document, notification of refusal to accept the document is prepared as provided in Rule 9.6. If there is no ground for refusal of the document, an acknowledgement of filing is prepared as provided in Rule 9.7. Acknowledgement of filing or notice of refusal of a UCC document is sent to the remitter.