Accounting Procedures for Slot Machines

Accounting Procedures for Slot Machines. (a) Maintenance of the slot machine computer data files shall be performed by the Accounting department. Alternatively, maintenance of the theoretical hold percentage for each slot machine may be performed by slot supervisory employees if sufficient documentation is generated and it is randomly verified by the Accounting Department. Note: Slot machine computer data files include updates to reflect additions, deletions or movements of slot machines, the theoretical hold percentages, coin-in amounts, drop amounts, payout amounts, fill amounts and win amounts for each slot machine. The slot audit shall be conducted by someone independent of the slot operations. Accounting/Audit employees shall review exception reports for all computerized slot systems on a daily basis for propriety of transactions and unusual occurrences. All noted improper transactions or unusual occurrences are investigated with the results documented. (b) The Accounting department shall daily: 1. Review all system jackpot payouts, manual jackpot payouts and voided transactions for proper completion. 2. Reconcile the jackpot payout slips to the slot machine and jackpot payout computer generated report. 3. Verify the correct total for jackpot payouts and are recorded in the accounting records used to prepare the win or loss for each slot machine. 4. For currency counter interface systems, each drop period, accounting/audit employees shall compare the totals on the currency counter report to the system-generated currency count, recorded in the slot statistical report. Discrepancies should be resolved prior to generation/distribution of slot count reports and the slot analysis report. Each slot machine shall maintain its separate accountability; and variances between the physical count and the metered counts must be investigated immediately. Explanation for these variances must be documented and retained. 5. Reconcile issued, voided, and redeemed wagering vouchers to the unpaid and expired wagering vouchers dollar amount using the reports produced by the system. Investigate and document any variance noted. 6. Calculate and record the win or loss for each slot machine. 7. Explain and report for corrections apparent meter malfunctions to the slot department and all significant differences between meter readings and amounts recorded. Meter readings shall only be altered to correct amounts that were determined to be unreasonable. When meter amounts are corrected, indicate the correct amount in the appropriate on-line slot metering system report. 8. Report to the Slot department slot machines which are suspected of not communicating properly with the computer monitoring system. 9. The Slot department shall respond in writing for all exceptions reported by the Accounting department. 10. Compare for agreement all copies of the jackpot payout slips to triplicates or stored data. Review for the appropriate number of signatures. On a sample basis, review the propriety of signatures. 11. Account for by series number all jackpot payouts. (c) Accounting shall monthly shall document and reconcile gross revenue from the accounting records to Monthly Revenue Report and the slot analysis report by denomination. Variances shall be investigated and documentation must be maintained for all adjustments. (d) On a quarterly basis, Accounting shall perform procedures to verify that the online slot metering system is transmitting, receiving, and recording data from the slot machines properly for the following meters, as applicable to the operation. Coin–In includes the coin-in by paytable for multi-game and multi-denomination/multi-game slot machines, and the coin-in by wager type for machines which have a difference in theoretical payback percentage which exceeds 4 percent for a single-coin play versus maximum-bet play. (Adopted: 04/21/1994; Readopted: 04/29/1995; Amended: 06/21/2001; Amended: 06/15/2006.)