Key Inventory And Key Access List

Key Inventory And Key Access List. (a) All key box locations that contain sensitive and restricted keys must maintain a current and accurate key inventory and key access list. Sensitive keys are defined in Rule 14.3 of this regulation and restricted keys are those additional keys relative to gaming operations restricted by the Slot, Table Games, Cage, Card Games and Keno departments. (b) At a minimum, the key inventory list shall include, but is not limited to, the following: 1. Key tag/ring number, 2. Quantity of key(s) on each key tag/ring, 3. Key(s)’ name, and 4. Key(s)’ description (must match the physical markings on the key(s). (c) Access to sensitive and restricted keys is limited to only those employees specified in writing. The custodian for all key box locations must maintain an accurate key access list that contains the names and job titles of those employees authorized to access keys or signature cards for each employee with signatory authority for these keys. The key access list and/or signature cards must be on file at the key box location. (d) The licensee’s System of Internal Controls must indicate which employees have the authority to make changes, deletions, and/or additions to the key inventory and key access lists. (e) A documented physical inventory must be conducted by the key box custodian on a per- shift basis for sensitive and restricted key lock boxes utilized during the shift to ensure all keys are accounted for. The documented inventory will be forwarded to Accounting on a daily basis for review. The duplicate key box inventory shall be conducted in accordance with Rule 14.2(d) of this regulation. (f) The physical inventory logs will be forwarded to the Accounting department where they will be reviewed for completeness. All discrepancies will be investigated, with the results of the investigation documented. (g) On a quarterly basis, an independent department (i.e. Accounting, Compliance, etc.) will conduct a documented physical inventory of sensitive and restricted key lock box locations. All discrepancies will be investigated, with the results of the investigation documented. (Adopted: 12/20/2007.)