Table Games And Slot Currency Acceptor Count Procedures

Table Games And Slot Currency Acceptor Count Procedures. The work schedules of count personnel must be regularly rotated and their functions regularly rotated. Rotation shall be such that the count team is not consistently the same two individuals for more than four days per week. All doors are to be locked and personnel are not allowed to exit or enter the count room unless all boxes and monies have been secured. Licensees must include in their written system of internal control procedures for securing the funds when entering and exiting the count room. (a) Procedures and requirements for conducting the count shall be as follows: 1. If a currency counting machine is used, immediately prior to the drop box count it shall be tested prior to the actual count to ascertain if the metering device is working properly. The test must be documented, signed by at least two count team members performing the test and forwarded to accounting with other count documentation. 2. As each drop box is placed on the count table to be individually counted, one count team member shall verbalize in a tone of voice to be heard by all persons present the type of game, table number and shift (if applicable), for each table game drop box and the slot machine number for each currency acceptor box. 3. The contents of each drop box shall be emptied on the count table. Immediately after the contents of a drop box are emptied onto the count table, the inside of the drop box shall be examined by at least one (1) other count team member to ascertain by stating “empty” that all contents of the drop box have been removed. In addition, the empty drop box shall be positioned by a count team member in such a way that Surveillance may verify the drop box is empty, after which the drop box shall be locked and placed in the storage area for empty drop boxes. 4. The contents shall be separated into stacks on the count table by denomination of currency and type of form (wagering vouchers, coupons, chips etc.), record or document. An approved counting device can be used to automatically sort currency by denomination, wagering vouchers, and coupons. 5. Each denomination of currency, wagering vouchers and coupons shall be counted separately by one count team member. The currency, wagering vouchers and coupons shall be counted by a second count team member who is unaware of the result of the original count and who, after completing this count, shall confirm the accuracy of the total reached by the first count team member. If the licensee utilizes a machine that counts and automatically records the amount of currency, wagering vouchers, and coupons and the Commission is satisfied with the accuracy of the machine, an aggregate count may be performed of all currency, wagering vouchers, and coupons collected in substitution of the second count. 6. As the contents of each table game drop box are counted, one count team member shall record on the count documentation, in ink or by computer, the type of game, table number, shift (if applicable), and the following information: i. The amount of all denominations of currency counted, ii. The amount of each denomination of currency counted, iii. The amount of coins, chips, and tokens counted, iv. The total amount counted, v. The amount of the opener, vi. The amount of the closer, vii. The serial number and amount of each fill, viii. The amount of all fills, ix. The serial number and amount of each credit, x. The amount of all credits, xi. The win or loss, and xii. The amount of coupons authorizing chip purchases. 7. Notwithstanding the requirements of Rule 9.4(a), if the licensee's system of internal controls provide for the recording on the master game report or supporting documents of fills, credits, and table inventory slips prior to commencement of the count, a count team member shall compare for agreement the totals of the amounts recorded thereon to the fills, credits, and table inventory slips removed from the drop boxes. 8. As the contents of each slot machine drop box are counted, one count team member shall record on the count documentation, in ink or by computer, the machine number and the following information: i. The amount of each denomination of currency counted; ii. The amount of all denominations of currency counted; iii. The amount of wagering vouchers and coupons counted; and iv. The total amount counted. 9. If the licensee's written system of internal controls provide for the count team functions to be conducted only by Accounting department employees with segregated functions, they shall perform all other counting, recording and comparing duties herein. 10. After preparation of the count documentation, each count team member shall attest to the accuracy of the documentation by signature. (b) Procedures and requirements at the conclusion of the count shall be as follows: 1. All currency and chips removed from the drop boxes shall be immediately presented in the count room by the count team to the cashier. Prior to having access to the information recorded on the count documentation and in the presence of the count team, the cashier shall recount either manually or mechanically the currency and chips received and attest by signature on the count documentation and transfer slip the amount received. The currency and chips are transferred to a secure area after reconciliation of the count. 2. After all signatures have been obtained and the cashier has verified the amount received, all count and supporting documentation shall be placed in a clear sealed audit bag and be delivered by a count team member, to the Accounting department for audit and verification. (Amended: 03/15/2007.)