Provider Requirements

Provider Requirements A. Certified Nursing Assistants (CNAs) providing personal care services (PCS) must be hired and managed by private duty nursing (PDN) providers. PDN providers employing CNAs must: 1. Meet all of the applicable requirements set forth in Miss. Admin. Code Title 23, Part 200, Chapter 4 2. Operate from a business office that is a dedicated professional location and not part of a residence, and 3. Maintain auditable medical records on each beneficiary in the provider’s business location. B. PDN providers employing CNAs must, at a minimum: 1. Conduct certification checks prior to employment and yearly thereafter. 2. Conduct background and abuse registry checks including, a) National criminal background check with fingerprints on all employees or volunteers prior to employment and every two (2) years thereafter, and maintain the record of the checks in the employee’s personnel file. b) Conduct registry checks, prior to employment and monthly thereafter, to ensure employees are not listed on the Mississippi Nurse Aide Abuse Registry or listed on the Office of Inspector General's Exclusion Database and maintain the record of the checks in the employee’s personnel file. 3. Not have been convicted of or pleaded guilty or nolo contendere to a felony of possession or sale of drugs, murder, manslaughter, armed robbery, rape, sexual battery, any sex offense listed in Miss. Code Ann. § 45-33-23(f), child abuse, arson, grand larceny, burglary, gratification of lust, aggravated assault, or felonious abuse and/or battery of a vulnerable adult, or that any such conviction or plea was reversed on appeal or a pardon was granted for the conviction or plea. 4. Not employ individuals or volunteers who have been convicted of or pleaded guilty or nolo contendere to a felony of possession or sale of drugs, murder, manslaughter, armed robbery, rape, sexual battery, any sex offense listed in Miss. Code Ann. § 45-33-23(f), child abuse, arson, grand larceny, burglary, gratification of lust, aggravated assault, or felonious abuse and/or battery of a vulnerable adult, or that any such conviction or plea was reversed on appeal or a pardon was granted for the conviction or plea. 5. Provide mandatory annual training to CNAs including, but not limited to: a) Beneficiary’s rights, including but not limited to rights protected by Health Insurance Portability and Accountability Act (HIPPA), b) Requirements to report suspected abuse, neglect, or exploitation immediately and how to report to the appropriate authority, c) Requirements under HIPAA and other relevant laws affecting privacy, d) Infection control, and e) Emergency procedures. 6. Employ a supervising registered nurse (RN) who does not provide direct patient care and must: a) Conduct an initial evaluation visit prior to the initiation of services in the primary residence, b) Complete the plan of care (POC) and revise as needed, c) Initiate appropriate preventive and rehabilitative procedures, d) Inform the primary care physician of any changes in the beneficiary’s condition and needs when appropriate, e) Assign CNAs to provide PCS according to their certification, training, and level of experience, f) Make a supervisory visit at least every other week with the servicing RN, LPN, or CNA alternately present and absent and document the following: 1) PCS services are provided according to the plan of care, 2) The beneficiary's and/or beneficiary representative's satisfaction level with the PCS services, and 3) That the plan of care has been reviewed and updated with the most current physician’s orders. g) Make a home visit in addition to the monthly visit when: 1) The beneficiary's condition has changed, 2) The beneficiary's health, safety, or welfare is potentially at risk, and/or 3) Requested by the Division of Medicaid or designee. h) Use a person-centered approach to PCS and ensure personal goals of the beneficiary are respected, i) Ensure freedom of choice of providers and/or services is given to the beneficiary, the beneficiary's guardian or legal representative as long as the provider is not an immediate family member or a resident of the beneficiary’s home, j) Educate the beneficiary and family/caregiver(s) in meeting PCS and related goals, k) Ensure services are provided in a manner that is in the best interest of the beneficiary and does not endanger the beneficiary’s health, safety, or welfare; l) Recommend staff changes when needed, m) Report to the Division of Medicaid any unethical or incompetent practices that jeopardize public safety or cause a risk of harm to beneficiaries, including household issues that may jeopardize the safety of the CNA, and n) Ensure that all CNAs and caregivers are aware that timesheets must be accurate with arrival and departure time of the CNA. 7. Ensure that an emergency preparedness plan is in place for each beneficiary receiving services, 8. Ensure that no immediate family member or person residing in the home with the beneficiary is providing PCS submitted for Medicaid reimbursement, 9. Ensure certified nursing assistants employed by the PDN provider complete a minimum of twelve (12) hours of pertinent continuing education programs per year. C. A CNA providing PCS must: 1. Be employed by a Mississippi Medicaid enrolled PDN provider that is approved to provide CNAs, 2. Maintain a current Mississippi certification as required to be a CNA, and 3. Practice within the scope of their certification and training. D. Effective January 1, 2021, all PDN providers providing PCS services must utilize a Mississippi Medicaid approved Electronic Visit Verification (EVV) system for the submission of claims. [Refer to Miss. Admin. Code Part 200, Rule 1.14. E. PDN providers must provide beneficiaries a written notice at least thirty (30) days prior to the discontinuation of services or closure of the PDN provider except when the requirements of Miss. Admin. Code Title 23, Part 223, Rule 3.5.C. are met. 1. PDN providers must assist with the beneficiary's transition to another provider. 2. PDN providers who fail to provide proper written notice will not be reimbursed for services provided during the thirty (30) day period the beneficiary should have been notified.