Solicitation Process

Solicitation Process The requisition is presented to the Purchasing Agent who then solicits prices on the goods or services requested. A. If the price of the good or service is under $5,000.00, then the purchasing agent will place an order with the lower priced vendor and issue a purchase order at that time. B. If price is over $5,000.00 but less than $50,000.00, two (2) written bids submitted on a vendor’s letterhead or identifiable bid form and signed by authorized personnel representing the vendor must be solicited by Purchasing Agency and approved by the Executive Director. The lowest and best bidder shall be selected. C. If the price is over $50,000.00, legal advertisement must be placed in the newspaper specifying the goods or services needed according to the advertisement procedures expressed in § 31-7-13(c). After bids have been received by the Port staff, the accepted bid is presented to the Board of Commissioners of the Mississippi State Port Authority for their approval and selection of the lowest and best bidder.