PROCEDURES:

PROCEDURES: 1. Adult Probation and Parole Field Services: The agency administrator and/or governing board of the level of government at which the probation/parole services are constituted has the responsibility for appointing the administrator of field services [PP 3-3012]. The Commissioner of the Mississippi Department of Corrections is responsible for the appointment of the Deputy Commissioner of Community Corrections. 2. Adult Probation and Parole Field Services: The field agency and its programs are managed by a single administrative officer [PP 3-3011]. As designated by the Commissioner of Mississippi Department of Corrections, the Deputy Commissioner of Community Corrections will be responsible for the overall management of Community Corrections 3. Adult Probation and Parole Field Services: The qualifications, authority, tenure, and responsibilities of the administrator of field services are specified by statute or by the parent governmental organization [PP 3-3013]. The qualifications, authority, tenure and responsibilities of the Deputy Commissioner of Community Correction are specified in the Mississippi Code of 1972 SEC 47-5-26. In addition, the Division of Community Corrections has established procedures that define its operations as directed by the Commissioner of the Mississippi Department of Corrections. 4. Adult Probation and Parole Field Services: The assignment of organizational responsibility for agency field supervision within the governmental structure is specified by statute or by court order [PP 3-3001]. The assignment of organizational responsibility of the Division of Community Corrections is specified by Mississippi Code of 1972 SEC 47-5-26. 5. Adult Probation and Parole Field Services: Responsibilities and functions of the field agency are specified by statute or administratively defined by the parent governmental organizations [PP 3-3002]. Responsibilities and functions of the Division of Community Corrections are specified by Mississippi Code of 1972 SEC 47-5-26. 6. Adult Probation and Parole Field Services: The authority, responsibility, and function of the position of administrator of field services are specified by statute or administratively defined by the parent governmental organization [PP 3-3003]. The authority, responsibility, and function of the position of the Deputy Commissioner of Community Corrections are specified by Mississippi Code of 1972 SEC 47-5-26. The Deputy Commissioner of Community Corrections or designee will ensure that there is an established written body of policies and procedures that by statute establishes the Agency’s goals, objectives, and purpose as directed by the Commissioner. 7. Adult Community Residential Services: The facility has established measurable goals and objectives that are reviewed at least annually and updated, as needed [4-ACRS-7D-01] The Deputy Commissioner of Community Corrections or designee will established measurable goals and objectives that are reviewed at annually and updated, as needed. 8. Adult Probation and Parole Field Services: The administrator of field services is responsible for formulating goals, establishing policies and priorities related to them, and translating the goals into measurable objectives for accomplishment by the field staff [PP 3-3005]. The Deputy Commissioner of Community Corrections is responsible for formulating goals, establishing policies and priorities related to them, and translating the goals into measurable objectives for accomplishment by the field staff. 9. Adult Probation and Parole Field Services: Written policy, procedure, and practice provide for a written statement that describes the philosophy and long-range goals of the field agency, which is prepared by the agency administrator, reviewed at least annually and updated, if needed [PP 3-3008]. The Deputy Commissioner of Community Corrections will ensure that written policy, procedure, and practice provide for a written statement that describes the philosophy and long-range goals of the field agency. These written policies, procedures and practices will be reviewed at least annually and updated, if needed 10. Adult Probation and Parole Field Services: The administrator of field services has input into the planning function as it affects the field agency [PP 3-3007]. Planning meetings will occur at the direction of the Deputy Commissioner of Community Corrections. Community Corrections Directors will participate in the planning process to open communications, establish and review policies and procedures, and to discuss any and all pertinent matters related to the division. The goals and objectives will include, but are not limited to the following: A. Provide necessary services to the offender with the intent of reducing the probability of continued criminal behavior on the part of the offender. B. To identify and enhance those services which prove effective in reducing criminal behavior. C. An assessment of the needs and prospects of the Community Corrections Division on a functional basis, i.e., budget, research, program planning. D. A review process to consider budgetary, legislative and other activities, which could impact the continued efforts towards objectives. E. The preparation of the Annual Report detailing the major results, events and activities of the previous year. F. The implementation, and as needed, revision of a monitoring system to ensure that division productivity meets or exceeds stated goals and objectives. Goals and objectives will be assessed periodically to ensure that appropriate action is taken to achieve the mission of the agency. 11. Adult Probation and Parole Field Services: Written policy, procedure, and practice require the agency to measure performance on at least two levels: overall performance and achievement of more immediate program goals. A review of performance is conducted at least every six months [PP 3-3115]. The Deputy Commissioner of Community Corrections will ensure that field agency staff measures performance on at least two levels: overall performance and achievement of more immediate program goals. A review of performance is conducted at least every six months. When necessary, field agency staff will meet to discuss or make needed adjustments within the division. 12. Adult Probation and Parole Field Services: The agency’s statement of purpose affirms that the supervision program is to provide necessary services to the offender with the goal of reducing the probability of continued criminal behavior on the part of the offender [PP 3-3125]. The Deputy Commissioner of Community Corrections will ensure the Agency's statement of purpose affirms that the supervision program is to provide necessary services to the offender with the goal of reducing the probability of continued criminal behavior on the part of the offender. Results from agency audits and recommendations made by other government agencies conducting studies will be documented and made available to field staff. This information will be used to enhance the effectiveness of the field division. Each Community Corrections Director will encourage staff in their respective division to participate in performance reviews for program enhancement. To maintain the integrity and credibility of the field agency with other elements of the governmental structure, full and immediate cooperation will occur with legislative and executive offices of government. 13. Adult Probation and Parole Field Services: Written policy, procedure, and practice provide that requests from federal, state, and local legislative and executive bodies for information concerning programs and specific cases are responded to promptly and fully by agency staff, in accordance with provisions relevant to the right to privacy [PP 3-3010]. The Deputy Commissioner of Community Corrections or designee will ensure that all requests from federal, state and local legislative and executive bodies for information concerning programs and specific cases are responded to promptly and fully by appropriate agency staff. All responses will be in accordance with provisions relevant to the right to privacy. When field services staff are unable to provide information concerning a request from non- agency personnel, the request will be submitted in writing to the Office of Policy, Planning, Research and Evaluation (PPRE). The Director of PPRE will either research the requested information or assign the request to another member of the PPRE staff. Once the information is retrieved, PPRE is responsible for providing the requestor with the response. Requests relating to a specific division, i.e., General Counsel or Correctional Medicine that require extensive research may be forwarded to the director of the division. If the request is forwarded to a specific division, the director of that division will be responsible for providing the response. Field services staff will ensure that all non-agency personnel who submit a request, receive an appropriate response.