Records

Records. A. Each school shall develop and maintain adequate records pertaining to students and the school’s administrative operations. These records should include, but are not limited to the following: 1. Student attendance for each individual course meeting via daily sign-in sheets. 2. Administrators 3. Instructors 4. Staff 5. Student activities 6. Student academic records 7. Student enrollment 8. Student admission 9. Student enrollment contracts 10. Financial aid information 11. Job placement service information 12. Program of study and individual courses 13. Graduation information 14. Instructional supplies and equipment 15. The Library or the Instructional Resource Center 16. The physical facility 17. Student withdrawals 18. Student refund policy 19. Student financial records (tuition, fees, payments, refunds, etc.) 20. Student complaints B. A permanent academic record (transcript) shall be maintained of the student’s progress. Compatible with the school’s philosophy and objectives, the transcript shall indicate student accomplishment in terms of clock hours. The grading system used shall be fully explained on the transcript. C. Each school shall maintain a record listing of all students who enroll which shall include, but is not limited to the student’s name, address, telephone number, social security number, programs of study, start date, and anticipated graduation date. This information should be current as of the date on which the student enrolls and shall be available for inspection by or submission to the Board of Massage Therapy. D. All basic records and reports pertaining to students and staff shall be maintained so that they will be safe from theft, fire, or other possible loss. E. In the event that a school closes its facility, the Board of Massage Therapy must be informed of: 1. The location of all student records; and 2. Information pertaining to how students may obtain these records.