Institutional Responsibilities

Institutional Responsibilities. It is the responsibility of each institution eligible for state student financial aid to: I. Submit a Grade Report by the fifth (5th) working day after the conclusion of each term for which aid is awarded. The Grade Report is a complete and accurate report of each Mississippi resident student’s cumulative grade point average on all college course work attempted as of the end of the previous term. II. Submit an Enrollment Verification Report immediately following the final add/drop date of each term for which aid is awarded. The Enrollment Verification Report is a complete and accurate roster of the enrollment status of each Mississippi resident student. III. Review Award, Disbursement, and Balance Reports published by the Office each term. IV. Notify the Office of any discrepancies related to residency, citizenship, or financial need. V. Ensure that no state financial aid recipient receives an aid package that exceeds Cost of Attendance. VI. A Balancing Certification Statement, verifying monies due from and owed to the Office on behalf of all students, must be submitted at the end of each term for which aid is awarded. Any outstanding refunds owed to the Office must accompany the Balancing Certification Statement. Funds for a given term will not be disbursed until the balancing process for the previous term is complete. VII. All refunds due to the Office must be accompanied by a Refund Roster. VIII. All refunds due to the Office must be received and processed within thirty (30) days of the end of each aid year. Funds for the subsequent aid year will not be disbursed until all refunds have been received and processed for the preceding aid year.