Commercial Driver License “CDLIS”

Commercial Driver License “CDLIS” 1. If an individual from another state is obtaining a Mississippi Commercial Driver License: a. You will need to issue them a Mississippi Commercial Driver License, you will need to bring all information from the CDLIS using the exact information that is on CDLIS. DO NOT issue an assigned number before you bring them over on CDLIS. b. Once you have done this, you may then go in and give them an assigned number by using a free shot. After giving the free shot, you can then call Headquarters CDL Help Desk and have someone to remove the free shot. c. Make sure that you go in and add the new assigned number to CDLIS. You may have to do a Change Data Record. 2. The changing of a name or date of birth for a commercial license: a. Make sure that the proper documentation is paper clipped to the application (a copy of the original document MUST be attached). DO NOT SEND IN NAME CHANGE FORMS WITHOUT THE PROPER DOCUMENTATION! b. Any change done to a commercial license must be changed on CDLIS also. A Change Data Record has to be done. 3. Out-of-State CDL Applicants: a. The applicant must provide the out-of-state license (not over thirty (30) days old), Social Security card, and proof of Mississippi residence. They are required to pay the $25.00 application fee, $40.00 license fee and $5.00 for each endorsement. If they have HAZ/MAT, they are required to retest. b. Verify that the driver does not hold a Mississippi driver’s license (DIS LIC). c. Verify that the driver is or is not on the Commercial Driver License Information System: i. At the main menu, enter ‘CDL’ and press enter. The CDLIS command menu is displayed. ii. Perform the Search Inquiry (SI) function. iii. If no matches are received from the Search Inquiry and the driver holds a valid CDL license, you must contact Headquarters CDL Help Desk. Both CDLIS and NDR will be searched to find the driver’s master pointer record. If a match is received from CDLIS or NDR as a result of the search, review the data to determine if the driver is licensed in another state. If it appears that the driver is licensed in another state and more information is needed, then send a SRS (state request for status) transaction or a DHR (driver history request) transaction to the driver’s licensing state. iv. When the driver has been determined to have a clear driving record, then enter ‘NEWLIC’ and continue with normal procedures to add a new driver on the Mississippi Driver’s License System (refer to driver license system reference guide). v. After the driver has been added to MHP files exactly as it lists on the out- of-state license, enter the command ‘CDL’ to return to the CDLIS command menu. Enter ‘MNT’ to display the CDLIS Maintenance Menu. The maintenance menu contains all update functions to the CDLIS database. Enter ‘CSR’ (change state of record) in the option field and follow the ‘CSR’ procedures listed under the CDLIS Maintenance Menu to issue a Change State of Record on the driver through CDLIS. vi. After the Change State of Record has been issued, all messages sent and received must be reviewed to ensure that all processing is complete. To review these messages, enter the ‘RSP’ option from the CDLIS Command Menu. Select the ‘CSR’ message on the driver that you are processing. Press PF9 to add the driver’s history to the Mississippi Driver License System. A CBU (confirmation by Mississippi) message is automatically generated and sent to CDLIS to confirm that you have received and processed the driver’s history. The driver’s history will automatically be printed on all Change State of Record transactions. You must enter ‘DIS’ . in the operation field to review any messages that have been previously reviewed. vii. After the driver has been added to the Mississippi Driver License System and CDLIS, enter the command ‘CDL’ to return to the CDLIS Command Menu. d. The Change State of Record procedures consist of several different processes at the new State of Record, the old State of Record, and the Central Site. The primary procedural responsibilities belong to the new State of Record. The discussion which follows assumes that the State will comply with the CMVSA requirement to check NDR and fully consider the NDR response prior to licensing a commercial driver. e. A Change State of Record procedure begins when a driver holding a CDL presents an application to another state for a CDL or commercial permit. f. In the Change State of Record procedure, the new state will require the driver to surrender their commercial license from the old state. When the new state has determined that the person who presented the license is the licensee, has adequately proven new residency, and has based all normal State reviews establishing the driver’s identification, the procedure may begin. g. It is possible that the driver may want to relinquish their CDL and receive a non- commercial license from the new state. In this case, the preferred procedure is for the new state to perform a Change State of Record (UD). Changing the pointer to the new state is the best means to support the concept of one license, one driver, one record. If the new state wishes, it may account for the cost of these pointers and claim a credit on its AAMVA net bill. h. If for some reason, the new state that accepts the surrendered CDL cannot take the pointer record, no Change State of Record (UD) is performed. The new state should return the surrendered CDL to the old State of Record and notify them that this driver has relinquished their privilege to drive a commercial motor vehicle. In such cases, the State of Record for the CDL has not changed and as far as CDLIS is concerned, the State that originally issued the CDL will remain the State of Record until another State issues a CDL to that driver. Please note that under the Driver License Reciprocity (DLR) application, the new SOR will be required to perform a CDLIS Change State of Record and move the pointer when notified by the old SOR that a CDLIS pointer exists for the driver. i. Any state that transmits a Driver History Conviction (H3) to another state via a CSOR (UD) transaction should edit and validate conviction offense codes before they are sent out. The new SOR should also edit and validate conviction offense codes received from other States. This process should be performed by both the sending (old SOR) and receiving (new SOR) states to help insure data integrity. The overall purpose of editing is to identify errors that, if not corrected, would interfere with the new SOR’s ability to interpret the data and to determine whether to take any driver control actions. j. Please note that there are many other errors that a new SOR may identify and return to the sending (old SOR) State.