Facility Records

Facility Records 1. Attendance records for children and employees. 2. A current alphabetical roster of children enrolled in the child care facility, to include the child's full name and date of birth. 3. A current alphabetical roster of staff employed or volunteers in the child care facility. 4. Current license. 5. Records of monthly fire/disaster evacuation drills. 6. A record shall be maintained of any medication administered by the director or caregiver showing date, time, and signature of dispensing employee. A medication record may be destroyed 90 days after administering the medication. 7. A record shall be maintained on each volunteer to document date and number of hours of volunteer service. 8. Each facility shall maintain a notebook containing copies of the MSDH Certificate of Immunization Compliance (MSDH Form #121) for both staff and children at the facility. The notebook shall contain separate current alphabetical rosters of both staff and children. The certificates shall be filed in alphabetical order to match the current staff and child rosters. . 9. Each facility shall maintain a notebook containing a copy of the Letter of Suitability for Employment from the licensing agency on all employees and, when applicable, volunteers. The notebook shall contain an alphabetical roster of staff and volunteers. Along with name, date-of-birth, the initial date of hire or volunteering must be given for cross-reference to individual personnel/volunteer files. The Letter of Suitability for Employment shall be filed in order matching the alphabetical roster. 10. Items required by items 8 and 9 above may be placed within the same notebook.