001-050 Summary of ITS Statute

001-050 Summary of ITS Statute Sections 25-53-1 through 25-53-191 Category/Code Section Purpose of ITS: 25-53-1 To maximize the use and benefit of information technology by promoting full cooperation, coordination, cohesive planning, and maximum compatibility among all state agencies and institutions of higher learning; Purview of ITS: State Agencies Institutions of Higher Learning (Public University) Other political subdivisions on request Authority, Duties, & Responsibilities 1. Procurement Business Area: Information Systems Services (ISS) Scope: All information technology (including telecommunications) hardware, software, and services Category/Code Section Responsibilities: 25-53-5 (d) Maximize competition, to the fullest extent practicable, among manufacturers; Maximize compatibility among information systems; 25-53-21 (f) Serve as purchasing and contracting agent for the state for all IT hardware, software, and services; Receive and review all requests for the acquisition of IT hardware, software, and services; Approve or disapprove all requests for the acquisition of IT hardware, software, and services; 25-53-5 (o) Award contracts to the lowest and best bidder, after determining the lowest and best of the proposals submitted; 25-53-5 (k); 25-53-21 (f) Approve all contracts for technology hardware, software, and services; 25-53-21 (f) Execute all contracts for technology hardware, software, and services; 25-53-29 (1) Publish written planning guides, policies and procedures for use by agencies and institutions in planning for IT; Authority: 25-53-5 (d) Require the use of common computer languages; 25-53-21 (e) Require the renegotiation, termination, amendment, or execution in proper form and according to established policies, rules, and regulations, of all contracts for the acquisition of IT hardware, software, or services; 25-53-25 (2) Develop policies for delegating bidding and contracting responsibilities to the purchasing agency; 25-53-21 (d) Report to the ITS Board any failure on the part of any agency to cooperate with the planning for efficient IT operation; 1a. Procurement: Telecommunications- Specific Scope: All requests by state agencies for the purchase or lease of telecommunications systems or services including telecommunication proposals, studies and consultation contracts, and intra- LATA and inter-LATA transmission channels Category/Code Section Responsibilities: 25-53-111 (h) Establish and define telecommunications systems and services specifications and designs so as to assure compatibility of telecommunications systems and services within state government and governing authorities; 25-53-111 (l) Develop policies, procedures and long-range plans for the acquisition of telecommunications systems; Authority: 25-53-111 (g) Review, coordinate, approve or disapprove all requests for procurement, through purchase or lease, of telecommunications systems or services, including telecommunication proposals, studies and consulting contracts and intra-LATA and inter-LATA transmission channels; 25-53-111 (l) Require all state agencies to submit a long-range plan for the use of telecommunications equipment, systems and services; 25-53-109 (c) (iv) Manage specification writing, bid letting, proposal evaluation, and contract negotiations for telecommunications systems and services; 2. Technology Oversight, Standardization, and Operations Business Areas: Telecom Services, Data Services, Information Security Scope: Cooperation between state agencies for the purpose of efficient IT operation Category/Code Section Responsibilities: 25-53-5 (l) Acquire and operate technology to provide services to state agencies when, in ITS’ opinion, such operation will provide maximum efficiency and economy in the function of any agency or state government as a whole; 25-53-21 (a) Conduct continuing studies of all information technology activities carried out by all agencies; Develop a long range plan for the efficient and economical performance of all information technology activities in state government; 25-53-21 (a), (d) Implement the long range technology plan as it applies to ITS and ensure that the over-all technology direction outlined in the plan is implemented by all state agencies; Authority: 25-53-5 (g) Provide for the development and require the adoption of standardized computer programs; 25-53-5 (i) Specify organizational structures within state agencies relating to information technology operations; 25-53-21 (c) Inspect the IT operations of any agency as necessary; 25-53-21 (d) Decide all questions of the division of the cost of information technology operations among the agencies; 25-53-21 (g) Shall suggest and cause to be brought about cooperation between the agencies and institutions in order that work and/or equipment in one agency may be made available to another agency; Effect any improvements necessary for the purpose of joint or cooperative IT operations; 25-53-29 (1) (c) Inspect agency facilities and equipment, interview agency employees, and review records at any time deemed necessary for the purpose of identifying cost-effective applications of technology; 25-53-29 (c) Issue management letters to agency heads following IT inspections, with cost estimates and recommendations concerning staff reductions, other monetary savings, and improved delivery of services; 2a. Technology Oversight and Standardization: Telecommunications- Specific Scope: All telecommunications systems and networks used by state agencies Category/Code Section Responsibilities: 25-53-105 Coordinate and promote efficiency in the acquisition, operation and maintenance of all telecommunications systems and networks used by agencies of the state; 25-53-105 Coordinate the compatibility of systems and networks of the state with those of governing authorities to promote a uniform, compatible telecommunications system for agencies and governing authorities; Category/Code Section Responsibilities: 25-53-109 (b) Provide more effective management of state telecommunications resources and implement long-range plans and procurement; 25-53-109 (c) Manage, plan, and coordinate all telecommunications systems under the jurisdiction of the state; 25-53-111 (a) Establish and coordinate through state ownership or commercial leasing all telecommunications systems and services affecting the management and operations of the state; 25-53-111 (b) Act as sole centralized customer for the acquisition, billing, and record keeping of all telecommunications systems or services provided to state agencies through lease or purchase; 25-53-111 (d) Offer or provide transmission, switch and network services on a reimbursable basis to agencies financed by federal funds, to governing authorities, and to other governmental agencies 25-53-111 (e) Approve or provide state telephone services on a reimbursable basis to full-time students at state institutions of higher learning and junior colleges; 25-53-111 (f) Develop coordinated telecommunications systems or services for all state agencies; 25-53-111 (i) Provide a continuous, comprehensive analysis and inventory of telecommunications costs, facilities and systems within state government; 25-53-111 (j) Promote, coordinate or assist in the design and engineering of emergency telecommunications systems, including but not limited to 911 service, emergency medical services and other emergency telecommunications services; 25-53-111 (k) Advise and provide consultation to agencies and governing authorities with respect to telecommunications management planning; 25-53-111 (l) Develop policies, procedures and long-range plans for the use of telecommunications systems; Authority: 25-53-109 (a) Form an advisory council of persons with expertise and experience in telecommunications for the purpose of setting goals, establishing long- range plans and policies, and overseeing and assisting in the procurement of telecommunications equipment and services; 25-53-109 (c) (i) Administer telecommunications systems, including coordination of activities, vendors, service orders, and billing/record-keeping functions; 25-53-109 (c) (ii) Plan new systems or services; 25-53-109 (c) (iii) Design replacement systems; 25-53-109 (c) (v) Supervise the implementation of new systems and ongoing support; 25-53-109 (c) (vi) Implement long-term state plans; 25-53-109 (c) (vii) Manage intra-LATA and inter-LATA networking; Category/Code Section Responsibilities: 25-53-111 (c) Charge respective user agencies for their proportionate cost of the installation, maintenance and operation of the telecommunications systems and services, including the operation of ITS; 25-53-111 (f) Require cooperative utilization of telecommunications equipment and services by aggregating users; 25-53-119 Sole authority and responsibility, within the constraints of this statute, for defining the specific telecommunication equipment, systems and services to which this statute is applicable. 3. Training Business Area: Education Services Scope: Training programs for employees in information technology positions and end-users of technology Category/Code Section Responsibilities: 25-53-5 (g) Establish training programs for state agency personnel; 25-53-29 (d) Conduct classroom and onsite training for end-users of applications and systems and for IT professionals; 25-53-111 (k) Provide training to users within state government in telecommunications technology and system use; 5. Consulting Business Area: Information Systems Services; Telecom Services; Data Services Scope: Planning, consulting, project management, systems and performance review, system definition, design, application programming, training, development and documentation, implementation, maintenance and other tasks within the resources of ITS, for agencies, institutions, political subdivisions, and other governmental entities, on a fee basis Category/Code Section Responsibilities: 25-53-29 (2) Provide a high level of technical expertise for government entities; 25-53-29 (1) (e) Provide consulting services to agencies and institutions or governmental subdivisions requesting technical assistance; Authority: 25-53-29 (1) (e) Submit proposals and enter into contracts to provide services to agencies, institutions, or governmental subdivisions; 25-53-29 (4) Charge fees to agencies and institutions for services rendered to them; 25-53-29 (6) Contract with firms or individuals to augment the consulting staff to ensure timely completion of tasks; 6. Additional Requirements of State Agencies: Category/Code Section Responsibilities: 25-53-113 Give full cooperation to ITS in furnishing all information of any kind as it pertains to telecommunications; 25-53-115 No agency shall rent, lease, lease/purchase, purchase, or in any way own or pay for the operation of any telecommunications system out of any funds available for use by that agency without the written approval of ITS. 25-53-117 No agency shall obligate the state to any vendor for a telecommunications system of any kind. All transactions dealing with a telecommunications system shall be conducted through ITS and any vendor found in violation of this policy may be prohibited for bidding for up to 24 months.